All about shortcut keys

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All about shortcut keys

  1. 1. All About Shortcut Keys – Nilabh Verma (Assistant Manager - IT)
  2. 2. Basic PC shortcut keys• Alt/F10: Activates menu bar. •Del: Delete selected item.• Ctrl + A: Select all text. •Esc: Terminate most of the• Ctrl + X/Shift + Del: Cut selected item. operations.• Ctrl + C/Ctrl + Ins: Copy selected item. •Enter: Execute a program.• Ctrl + V/Shift + Ins: Paste. •Home/End: Goes to beginning/end• Ctrl + P: Print. of current line.• Ctrl + S: Save. •Tab/Shift + Tab: Select the• F5: Refresh. next/previous item.• Ctrl + Alt + Del: Restart system/open •Page up/page down: Goes to the top/ task manager. bottom of the document/window. •Ctrl + Z/Ctrl + Y: Undo/Redo.
  3. 3. Function keys• F1: Universal help key, sometimes also used to open the Task Pane.• F2: In Windows, commonly used to rename.• F3: Often opens a search feature. Also generally used to cancel any running installation.• F4: Open find window. Alt + F4 will close the program currently active in Microsoft Windows.• F5: In all modern browsers, F5 refreshes/reload the page. Open the find/ replace/go to window in Microsoft Word. Starts a slideshow in PowerPoint.• F6: Move the cursor to the Address bar in Internet Explorer and Mozilla Firefox. Used to save file in MS-DOS.
  4. 4. •F7: Commonly used to spell check and grammar check a documentin Microsoft office programs.•F8: Generally used to enter the Windows start-up menu while booting.•F9: Opens the Measurements toolbar in Quark 5.0 (DTP). Update theInbox in Lotus Notes.•F10: In Microsoft Windows activates the menu bar of an open application.•F11: Full-screen mode in all modern Internet browsers.•F12: Open the Save as window in Microsoft Word.
  5. 5. MacOS shortcut keys• Open Apple + ?: Mac help •Open Apple + V: Paste item• Open Apple + M: Minimize window from the clipboard.• Open Apple + N: New finder •Open Apple + L: Make alias. window •Open Apple + T: Add to• Open Apple + Shift + N: New folder favorites.• Open Apple + W: Close the current •Open Apple + O: Open the window. selected icon.• Open Apple + C: Copy the elected •Open Apple + F: Display the item to the clipboard. find dialog box.• Open Apple + X: Cut the selected •Open Apple + G: Repeat the last item. find operation.
  6. 6. Linux shortcut keys• Ctrl + Alt + F1...F6: Switch among •Ctrl + Z: Send the current process to the text terminals. the background.• Ctrl + Alt + F7...F12: Switch to GUI •Ctrl + Tab: Go to the next virtual mode. desktop (GUI).• Tab: Auto-complete the command. •Ctrl + Shift + Tab: Go to the previous• Up/Down Arrow: Show virtual desktop (GUI). previous/next command history. •Ctrl + Alt + L: Lock the desktop• Ctrl + Alt + (+)/(-): (GUI). Increase/decrease the screen •Ctrl + S: Stop the transfer process to resolution (GUI). the terminal.• Ctrl + Alt + Del: Restart the system. •Ctrl + Q: Resume the transfer process.• Ctrl + C: Kill the current process. •Shift + Page up/down: Go to• Ctrl + D: Log off from current top/bottom of the terminal. terminal.
  7. 7. Windows shortcut keys• Alt + Tab: Switch between open • Alt + Esc: Switch Between applications. open applications on taskbar.• Alt + double-click: Display the properties • F3: Starts find from desktop. of the object. • F5: Refresh Contents to• Alt + Print Screen: Create a screen shot where you were on the page. only for the program you are currently in. • Shift + F10: Same as right-• Ctrl + Print Screen/Print Screen: Creates a click on selected item. screen shot of the entire screen • F4: Select a different• Ctrl + Alt + Del: Reboot the computer and/ location to browse in the or bring up the Windows task manager. Windows Explorer toolbar.• Ctrl + Shift + Esc: Immediately bring up • Right Shift key for 8 the Windows task manager. seconds: Turn filter key• Ctrl + Esc: Bring up the Windows Start on/off (repeat rate). menu.
  8. 8. Windows shortcut keys (c..)• Alt + Enter: Opens properties window of selected icon or program. •Ctrl + F4: Closes single window in• Shift + Del: Delete files without Program. throwing them into the Recycle bin. •F6: Move cursor to different• Alt + Down arrow: Display all Windows Explorer pane (similar as tab). available options on drop down menu. •Alt + Spacebar: Drops down the main• * (on the keypad): Expands all folders window control menu. on the currently selected folder or drive in Windows Explorer. •Left Alt + Left Shift + PrtScr: Turn• + (on the keypad): Expands only the high contrast on/off. currently selected folder in Windows •Left Alt + Left Shift + Num Lock: Explorer. Turn mouse key on/off.• - (on the keypad): Collapses the •Shift 5 times: Turn sticky key on/off currently selected folder in Windows (no need to press keys together). Explorer. •Shift when you insert CD: Stop• Alt + F4: Closes Current open automatically play. program.
  9. 9. Windows shortcut keys (c..)• WINKEY: Open Start.• WINKEY + D: Brings the desktop to the •WINKEY + F1: Display the Microsoft top of all other windows. Windows help.• WINKEY + M: Minimizes all windows. •WINKEY + R: Open the run window.• WINKEY + SHIFT + M: Undo the •WINKEY + Pause/Break key: Open the minimize done by WINKEY + M and system properties window. WINKEY + D. •WINKEY + U: Open Utility Manager.• WINKEY + E: Open Microsoft Explorer. •WINKEY + L: Lock the computer• WINKEY + Tab: Cycle through open (Windows XP and above only). programs through the taskbar. •Num Lock for 5 seconds: Turn toggle• WINKEY + F: Display the Windows key on/off (make sound). Search / Find feature. •Ctrl + Mouse scroll wheel: Zoom• WINKEY + CTRL + F: Display the search in/Zoom out. for computers window.
  10. 10. MS-Excel shortcut keys• F2: Edit the selected cell.• F5: Ask for a specific cell. For example, •Shift + F5/Ctrl + F: Bring up search box. C6. •Ctrl + A: Select all contents of the• F7: Spell check selected text and/or worksheet. document. •Ctrl + B: Bold highlighted selection.• F11: Create chart in a new tab. •Ctrl + I: Italic highlighted selection.• Ctrl + Shift + ; - Enter the current time. •Ctrl + K: Insert link.• Ctrl + ; - Enter the current date. •Ctrl + U: Underline highlighted selection.• Alt + Shift + F1: Insert New Worksheet. •Ctrl + 5: Strike through highlighted• Shift + F3: Open the Excel formula selection. window.
  11. 11. MS-Excel shortcut keys (c..) • Ctrl + Shift + ^ - Format number• Ctrl + Tab: Move between Two in scientific format. or more open Excel files. • Ctrl + Shift + @ - Format• Alt + = - Create a formula to sum number in time format. all of the above cells • Ctrl + Spacebar: Select entire• Ctrl + - Insert the value of the column. above cell into cell currently selected. • Shift + Spacebar: Select entire row.• Ctrl + Shift + ! - Format number in comma/decimal format. • Ctrl + Z: Undo last action.• Ctrl + Shift + $ - Format number • Ctrl + F9: Minimize in currency ($) format. current/single window.• Ctrl + Shift + # - Format number • Ctrl + F10: Maximize currently in date format. selected window.• Ctrl + Shift + % - Format number • Ctrl + Page up/page down: Move in percentage format. between Excel work sheets/tab in the same Excel document.
  12. 12. MS-Word shortcut keys• Ctrl + B: Bold highlighted selection. • Ctrl + M: Indent the paragraph.• Ctrl + E: Aligns the line or selected text to • Ctrl + T: Justification bar move the center of the screen. right.• Ctrl + F: Open find box. • Ctrl + U: Underline highlighted selection.• Ctrl + I: Italic highlighted selection. • Ctrl + Y: Redo the last action• Ctrl + J: Aligns the selected text or line to performed. justify the screen. • Ctrl + Z: Undo last action.• Ctrl + K: Insert link. • Ctrl + Shift + F: Change the font.• Ctrl + L: Aligns the line or selected text to • Ctrl + ]/[ - Increase/decrease the left of the screen. selected font +1pts.• Ctrl + R: Aligns the line or selected text to the right of the screen.
  13. 13. MS-Word shortcut keys (c..)• Ctrl + Del: Deletes one word to right of • Ctrl + F1: Open the Task Pane. cursor. • F1: Open Help.• Ctrl + Backspace: Deletes one word to • Alt + Ctrl + F2: Open new left of cursor. document.• Ctrl + End: Moves the cursor to the end • Ctrl + Shift + >/< - of the document. Increase/decrease selected font• Ctrl + Home: Moves the cursor to the +1pts up to 12pt and then increases beginning of the document. font +2pts.• Ctrl + Spacebar: Clear the format of • Ctrl + left arrow/right arrow: Moves highlighted text to the default. one word to the left/right.• Ctrl + 1/2/5: 1.0/2.5/1.5 line spacing • Ctrl + up arrow/down arrow: Moves respectively. up/down from the beginning of the line or paragraph.• Ctrl + Alt + 1/2/3: Changes text to heading 1/2/3 respectively.
  14. 14. MS-Word shortcut keys (c..)• Shift + F3: Change case • F12: Save as. (Upper/Lower/Title). • Shift + F12: Save.• Shift + Insert: Paste. • Ctrl + Shift + F12: Prints the• F4: Repeat the last action performed document. (Word 2000+) • Alt + Shift + D: Insert the current• F5: Open the find, replace, and go to date. window. • Alt + Shift + T: Insert the current• Ctrl + Shift + F6: Opens to another open time. Microsoft Word document. • Ctrl + F2: Display the print• F7: Spell and grammar check selected preview. text and/or document. • Ctrl + Shift + F9: Remove the• Shift + F7: Runs a Thesaurus (byword) hyperlink of selected item. check on the word highlighted.
  15. 15. IE/Mozilla shortcut keys• Alt + Left Arrow/Backspace: Back a • Ctrl + Enter: Quickly complete an page. address. For example, type microsoft in the address bar and• Alt + Right Arrow: Forward a page. press CTRL + ENTER to get http://• F5/Ctrl + R: Refresh current page, frame, www.microsoft.com. or tab. • Ctrl + D: Add a Favorite for the• F11: Display the current website in full page currently opened. screen mode. Pressing F11 again will exit • F4: Opens the drive selection when this mode. browsing.• Esc: Stop page or download from • Ctrl + I: Display available loading. bookmarks.• Ctrl + (- or +) - Increase or decrease the • Ctrl + N: Open New browser font size, pressing - will decrease and + window. will increase. • Ctrl + H: Open the History bar.
  16. 16. IE/Mozilla shortcut keys (c..)• Shift + Enter: Complete a .net instead of • Ctrl + F4: Closes the currently a .com address (Mozilla). selected tab.• Ctrl + Shift + Enter: Complete a .org • Ctrl + Tab: Moves through each of address (Mozilla). the open tabs.• Ctrl + Shift + Del: Open the Clear Data • Alt + Down arrow: Display all window to quickly clear private data. previous text entered in a text box and/or available options on drop• Ctrl + J: Display the download window down menu. (Mozilla). • Alt + D: Highlights the text in the• Ctrl + F4/Ctrl + W: Closes the currently address bar. selected tab. • Ctrl + B: Open the Organize• Ctrl + Shift + T: Undo the close of a Favorites dialog box. window (Mozilla). • Ctrl + E: Open the Search bar.• Ctrl + T: Opens a new tab. • Crtl + F: Start the Find utility
  17. 17. Outlook shortcut keys• Home/End: Select the first/last contact in the list. • Shift + Home/End: Same as above.• Up/Down arrow: Move to the • Ctrl + Home/End: Move to the first/ previous/next mail/card. last mail/card.• Ctrl + Spacebar: Select/deselect the • Left key/Right key: current card. Collapse/Expand current section.• Ctrl + Shift + up/down arrow: Selection • Ctrl + Shift + D: Display new call of the previous/next card. dialog box.• Shift + page up/page down: Selection up • F11: Go to find contact box. to first/last page.
  18. 18. Run command shortcuts• Calculator: calc • Internet Properties: inetcpl.cpl• Character Map: charmap • Log out Windows: logoff• Command Prompt: cmd • Network Connections: control• Date and Time Properties: timedate.cpl netconnections/ncpa.cpl• Disk Cleanup Utility: cleanmgr • Notepad: notepad• Control Panel: control • On Screen Keyboard: osk• Display Properties: control • Printers and Faxes: control printers/ desktop/desk.cpl printers• Fonts: control fonts/fonts • Regional Settings: intl.cpl
  19. 19. Run command shortcuts (c..)• Remote Desktop: mstsc • MS-Word: winword• Services: services.msc • MS-Excel: excel• Shut Down Windows: shutdown • MS-Outlook: outlook• Sounds and Audio: mmsys.cpl • MS-Powerpoint: powerpnt• System Properties: sysdm.cpl • Microsoft Picture Manager: ois• Task Manager: taskmgr • Windows Explorer: explorer• Windows Update Launch: wupdmgr • Opens your home drive:• Wordpad: write %homedrive%
  20. 20. How to create own short key• Open the folder or directory that contains the program you wish to create a shortcut for.• Right-click on the program and click Create Shortcut.• This will create a shortcut in the directory you are in. If you wish to rename this shortcut, right-click the file and click rename.• Cut this shortcut and paste it anywhere to execute this program.• Right-click the shortcut and click Properties.• Click the Shortcut tab.• Click in the Shortcut key box and press a letter. For example, if you press "G" the shortcut key will automatically be made Ctrl + Alt + G.• Now click on Apply and then OK.• Now use Ctrl + Alt + G to open that program.
  21. 21. Did you know?• We have a shortcut to turn off the computer.

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