Technical  Report --NIKHIL JOSHI
Definition <ul><li>Report is usually a peace of factual writing, based on evidence, containing organized information on a ...
Report Writing: Objectives <ul><li>To present a record of accomplished work </li></ul><ul><li>To record an experiment </li...
Characteristics of Report <ul><li>- Precision: investigation, analysis & recommendations should be given accurately. </li>...
Types of Report On the basis of purpose, frequency or mode of reporting, reports can be classified as following: 1- Inform...
Informative & Analytical Reports Informative reports focus on documenting new information. (Systematic  and coherent manne...
Patterns Inductive method Deductive method
Periodic & Special Reports At regular, prescribed intervals in the usual routine of business. (Annually, Semi-annually, Qu...
Oral & Written Reports Depending on mode of presentation. Communicating an impression or observation. All kinds of report ...
Formats of Report 1-Manuscript (Abstract, Summary, Appendix, Glossary etc.) 2-Letter (to outsiders) (Headings, Illustratio...
Prewriting -Understanding the purpose and scope -Analyzing the audience -Investigating the source of information -Organizi...
Tips Purpose: the objective of your study Scope: extent of coverage Audience: to meet the needs, interests and background ...
Tips Investigating: searching for material, personal observation, conducting personal or telephonic interviews, preparing ...
Tips Making outline: correct grammar, coordination, decimal numbering, use of words and phrases, headings and sub headings
Elements of Structure of Report Prefatory Parts: 1-Cover page 2-Title page 3-Certificate 4-Acknowledgement 5-Contents 6-Li...
Elements of Structure of Report Main Text: 8-Introduction 9-Discussion 10-Conclusions 11-Recommendations
Elements of Structure of Report Supplementary Parts: 12-Appendix/Appendices 13-References/Bibliography 14-Glossary
Elements of Structure of Report Optional Elements: 15-Frontispiece  16-Letter of transmittal (objective, scope, methodolog...
Writing a Report -First draft -Use of visual aids Tables: dependent, independent, Phrase table Graphs: Bar, Pie, Scatter, ...
Revising, Editing & Proof Reading -Accuracy of facts -Clarity of expression -Overall organization -Adequacy & appropriaten...
Conclusion Report is a major form of technical/business/professional communication. It can be the description of an event/...
T h a n k  y o u … n IKHIL  j OSHI e-mail:   [email_address] [email_address] My Websites: www.nikhiljoshi.co.in www.nikhil...
Upcoming SlideShare
Loading in...5
×

09 technical report

2,526

Published on

A presentation on Technical Report prepared by Nikhil Joshi

Published in: Technology, Business
0 Comments
2 Likes
Statistics
Notes
  • Be the first to comment

No Downloads
Views
Total Views
2,526
On Slideshare
0
From Embeds
0
Number of Embeds
5
Actions
Shares
0
Downloads
92
Comments
0
Likes
2
Embeds 0
No embeds

No notes for slide

09 technical report

  1. 1. Technical Report --NIKHIL JOSHI
  2. 2. Definition <ul><li>Report is usually a peace of factual writing, based on evidence, containing organized information on a particular topic and/or analysis of that topic. </li></ul><ul><li>The word ‘report’ is derived from the Latin term ‘reportare’ which means ‘to bring back’. </li></ul>
  3. 3. Report Writing: Objectives <ul><li>To present a record of accomplished work </li></ul><ul><li>To record an experiment </li></ul><ul><li>To record findings and technical specifications </li></ul><ul><li>To record schedule and time tables for a long term plan </li></ul><ul><li>To document current status </li></ul><ul><li>To record and clarify complex information for future reference </li></ul><ul><li>To present information to a large number of people (organized info. & recommendations) </li></ul>
  4. 4. Characteristics of Report <ul><li>- Precision: investigation, analysis & recommendations should be given accurately. </li></ul><ul><li>Factual details: helps decision making. </li></ul><ul><li>Relevance </li></ul><ul><li>Reader orientation </li></ul><ul><li>Objectivity of recommendations: no self interest </li></ul><ul><li>Simple & unambiguous language </li></ul><ul><li>Clarity & brevity </li></ul><ul><li>Grammatical accuracy </li></ul><ul><li>Special format: cover, title page, table content, list of illustrations, letter of transmittal, appendices </li></ul><ul><li>Illustrations: tables, graphs, drawings, charts, maps, photographs </li></ul><ul><li>Homogeneity: one topic at a time </li></ul><ul><li>Documentation: acknowledgement </li></ul>
  5. 5. Types of Report On the basis of purpose, frequency or mode of reporting, reports can be classified as following: 1- Informative or Analytical (purpose) 2- Periodic or Special (frequency) 3- Oral or Written (mode of presentation)
  6. 6. Informative & Analytical Reports Informative reports focus on documenting new information. (Systematic and coherent manner, Explanatory, No recommendations) Analytical reports assess information in order to propose a course of action. (problem statement, Evolving criteria, Suggesting alternatives and evaluation, Conclusion, Recommendations)
  7. 7. Patterns Inductive method Deductive method
  8. 8. Periodic & Special Reports At regular, prescribed intervals in the usual routine of business. (Annually, Semi-annually, Quarterly, Monthly, Fortnightly, Weekly, Daily) Facts in summarized form, in the lay out of prescribed form, without any recommendation Special reports for single occasion
  9. 9. Oral & Written Reports Depending on mode of presentation. Communicating an impression or observation. All kinds of report carry legal responsibility. Activities and competence of an employee are reflected in reports.
  10. 10. Formats of Report 1-Manuscript (Abstract, Summary, Appendix, Glossary etc.) 2-Letter (to outsiders) (Headings, Illustrations, Footnotes) 3-Memo (to insiders) (Analysis, Conclusion, Recommendations) 4-Preprinted form (Printed form to be filled up)
  11. 11. Prewriting -Understanding the purpose and scope -Analyzing the audience -Investigating the source of information -Organizing the material -Making an outline
  12. 12. Tips Purpose: the objective of your study Scope: extent of coverage Audience: to meet the needs, interests and background of readers. -add or omit information as per need -add examples -use graphics -use cross references
  13. 13. Tips Investigating: searching for material, personal observation, conducting personal or telephonic interviews, preparing and circulating questionnaires Organizing material: order of occurrence, order of importance, or combination of both
  14. 14. Tips Making outline: correct grammar, coordination, decimal numbering, use of words and phrases, headings and sub headings
  15. 15. Elements of Structure of Report Prefatory Parts: 1-Cover page 2-Title page 3-Certificate 4-Acknowledgement 5-Contents 6-List of illustrations 7-Abstract
  16. 16. Elements of Structure of Report Main Text: 8-Introduction 9-Discussion 10-Conclusions 11-Recommendations
  17. 17. Elements of Structure of Report Supplementary Parts: 12-Appendix/Appendices 13-References/Bibliography 14-Glossary
  18. 18. Elements of Structure of Report Optional Elements: 15-Frontispiece 16-Letter of transmittal (objective, scope, methodology, highlights of analysis, important results, significance of your study, suggestions, acknowledgements) 17-Copyright notice 18-Preface 19-Summary 20-Index
  19. 19. Writing a Report -First draft -Use of visual aids Tables: dependent, independent, Phrase table Graphs: Bar, Pie, Scatter, Pictorial, Area Charts: Organization, Flow, -Drawings & Diagrams -Photographs -Maps
  20. 20. Revising, Editing & Proof Reading -Accuracy of facts -Clarity of expression -Overall organization -Adequacy & appropriateness of the contents to meet the objective -Effective expression -Suitability & conformity of illustrations -Grammatical accuracy -Correctness of layout
  21. 21. Conclusion Report is a major form of technical/business/professional communication. It can be the description of an event/situation by a person who witnessed/studied it to the person who did not do so. It can be the description of the conditions that did exist, do exist or likely to exist. It is formal in nature and is written for specific purpose and audience.
  22. 22. T h a n k y o u … n IKHIL j OSHI e-mail: [email_address] [email_address] My Websites: www.nikhiljoshi.co.in www.nikhiljoshi2007.blogspot.com www.gcet-languageclub.blogspot.com
  1. A particular slide catching your eye?

    Clipping is a handy way to collect important slides you want to go back to later.

×