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Making PowerPoint Slides Avoiding the Pitfalls of Bad Slides
Tips to be Covered <ul><li>Outlines </li></ul><ul><li>Slide Structure </li></ul><ul><li>Fonts </li></ul><ul><li>Colour </l...
Outline <ul><li>Make your 1 st  or 2 nd  slide an outline of your presentation </li></ul><ul><ul><li>Ex: previous slide </...
Slide Structure – Good <ul><li>Use 1-2 slides per minute of your presentation </li></ul><ul><li>Write in point form, not c...
Slide Structure - Bad <ul><li>This page contains too many words for a presentation slide.  It is not written in point form...
Slide Structure – Good <ul><li>Show one point at a time: </li></ul><ul><ul><li>Will help audience concentrate on what you ...
Slide Structure - Bad <ul><li>Do not use distracting animation </li></ul><ul><li>Do not go overboard with the animation </...
Fonts - Good <ul><li>Use at least an 18-point font </li></ul><ul><li>Use different size fonts for main points and secondar...
Fonts - Bad <ul><li>If you use a small font, your audience won’t be able to read what you have written </li></ul><ul><li>C...
Colour - Good <ul><li>Use a colour of font that contrasts sharply with the background </li></ul><ul><ul><li>Ex: blue font ...
Colour - Bad <ul><li>Using a font colour that does not contrast with the background colour is hard to read  </li></ul><ul>...
Background - Good <ul><li>Use backgrounds such as this one that are attractive but simple </li></ul><ul><li>Use background...
Background – Bad <ul><li>Avoid backgrounds that are distracting or difficult to read from </li></ul><ul><li>Always be cons...
Graphs - Good <ul><li>Use graphs rather than just charts and words </li></ul><ul><ul><li>Data in graphs is easier to compr...
Graphs - Bad
Graphs - Good
Graphs - Bad
Graphs - Bad <ul><li>Minor gridlines are unnecessary </li></ul><ul><li>Font is too small </li></ul><ul><li>Colours are ill...
Spelling and Grammar <ul><li>Proof your slides for: </li></ul><ul><ul><li>speling mistakes </li></ul></ul><ul><ul><li>the ...
Conclusion <ul><li>Use an effective and strong closing </li></ul><ul><ul><li>Your audience is likely to remember your last...
Questions?? <ul><li>End your presentation with a simple question slide to: </li></ul><ul><ul><li>Invite your audience to a...
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Friday the 10th http://qa.us/aaabby

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AHMEDABAD: Do you think twice before submitting your identity proof documents to your employers? Or carefully read all documents your employer makes you sign? If not, Shivnath Patel's story is sure to send shivers down your spine. Patel, a plumber, received an Income Tax notice to explain a Rs six crore transaction from his bank account to purchase 69,000 shares of Alps BPO Services in 2002-03. Patel initially thought the notices were sent to him by mistake and returned them twice. He took it seriously only in December last year when he got a call from the I-T department. Officials questioned him about the financial transactions he had made as director of a realty firm. Patel worked as a daily wager earning Rs 5,000 a month. His world came crashing down when he found out that it was alleged that he had purchased shares worth Rs 6,95,48,390 as director of a realty firm and would have to pay taxes on the same. Patel had joined a city-based firm on Ashram Road in 1998 as a peon-cum-sweeper with a monthly salary of Rs 1,500. However, the I-T notice named him as director. "I have studied only till class XII and with a friend's help I replied that I was not aware of any transaction and had never purchased any shares. But the department didn't believe I was working as a sweeper in the company. I contemplated suicide a couple of times when people told me the officials would confiscate my flat, cycle and plumbing tools to collect tax on the Rs 6.95 crore transaction. I told officials I would jump from their office building to prove I was right," said Patel. I-T officials said that company records showed him as director and they had also sent notices to another director. But he replied stating he had resigned much before the transaction took place. "The boss took my photo identity documents to open a salary account. They later made me sign blank cheques claiming it was necessary if I wanted to work with the company. I came to know about the clandestine operations when Comos Co-op Bank sent me a letter last year saying they would close my account as the minimum balance was not maintained," said Patel. Sources with I-T department said that even if officials prima-facie believe Patel, they will have to go by the details on paper, which shows the purchase of share while he was director of the company

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Transcript of "Friday the 10th http://qa.us/aaabby"

  1. 1. Making PowerPoint Slides Avoiding the Pitfalls of Bad Slides
  2. 2. Tips to be Covered <ul><li>Outlines </li></ul><ul><li>Slide Structure </li></ul><ul><li>Fonts </li></ul><ul><li>Colour </li></ul><ul><li>Background </li></ul><ul><li>Graphs </li></ul><ul><li>Spelling and Grammar </li></ul><ul><li>Conclusions </li></ul><ul><li>Questions </li></ul>
  3. 3. Outline <ul><li>Make your 1 st or 2 nd slide an outline of your presentation </li></ul><ul><ul><li>Ex: previous slide </li></ul></ul><ul><li>Follow the order of your outline for the rest of the presentation </li></ul><ul><li>Only place main points on the outline slide </li></ul><ul><ul><li>Ex: Use the titles of each slide as main points </li></ul></ul>
  4. 4. Slide Structure – Good <ul><li>Use 1-2 slides per minute of your presentation </li></ul><ul><li>Write in point form, not complete sentences </li></ul><ul><li>Include 4-5 points per slide </li></ul><ul><li>Avoid wordiness: use key words and phrases only </li></ul>
  5. 5. Slide Structure - Bad <ul><li>This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you. </li></ul>
  6. 6. Slide Structure – Good <ul><li>Show one point at a time: </li></ul><ul><ul><li>Will help audience concentrate on what you are saying </li></ul></ul><ul><ul><li>Will prevent audience from reading ahead </li></ul></ul><ul><ul><li>Will help you keep your presentation focused </li></ul></ul>
  7. 7. Slide Structure - Bad <ul><li>Do not use distracting animation </li></ul><ul><li>Do not go overboard with the animation </li></ul><ul><li>Be consistent with the animation that you use </li></ul>
  8. 8. Fonts - Good <ul><li>Use at least an 18-point font </li></ul><ul><li>Use different size fonts for main points and secondary points </li></ul><ul><ul><li>this font is 24-point, the main point font is 28-point, and the title font is 36-point </li></ul></ul><ul><li>Use a standard font like Times New Roman or Arial </li></ul>
  9. 9. Fonts - Bad <ul><li>If you use a small font, your audience won’t be able to read what you have written </li></ul><ul><li>CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ </li></ul><ul><li>Don’t use a complicated font </li></ul>
  10. 10. Colour - Good <ul><li>Use a colour of font that contrasts sharply with the background </li></ul><ul><ul><li>Ex: blue font on white background </li></ul></ul><ul><li>Use colour to reinforce the logic of your structure </li></ul><ul><ul><li>Ex: light blue title and dark blue text </li></ul></ul><ul><li>Use colour to emphasize a point </li></ul><ul><ul><li>But only use this occasionally </li></ul></ul>
  11. 11. Colour - Bad <ul><li>Using a font colour that does not contrast with the background colour is hard to read </li></ul><ul><li>Using colour for decoration is distracting and annoying . </li></ul><ul><li>Using a different colour for each point is unnecessary </li></ul><ul><ul><li>Using a different colour for secondary points is also unnecessary </li></ul></ul><ul><li>T r y i n g t o b e c r e a t i v e c a n a l s o b e b a d </li></ul>
  12. 12. Background - Good <ul><li>Use backgrounds such as this one that are attractive but simple </li></ul><ul><li>Use backgrounds which are light </li></ul><ul><li>Use the same background consistently throughout your presentation </li></ul>
  13. 13. Background – Bad <ul><li>Avoid backgrounds that are distracting or difficult to read from </li></ul><ul><li>Always be consistent with the background that you use </li></ul>
  14. 14. Graphs - Good <ul><li>Use graphs rather than just charts and words </li></ul><ul><ul><li>Data in graphs is easier to comprehend & retain than is raw data </li></ul></ul><ul><ul><li>Trends are easier to visualize in graph form </li></ul></ul><ul><li>Always title your graphs </li></ul>
  15. 15. Graphs - Bad
  16. 16. Graphs - Good
  17. 17. Graphs - Bad
  18. 18. Graphs - Bad <ul><li>Minor gridlines are unnecessary </li></ul><ul><li>Font is too small </li></ul><ul><li>Colours are illogical </li></ul><ul><li>Title is missing </li></ul><ul><li>Shading is distracting </li></ul>
  19. 19. Spelling and Grammar <ul><li>Proof your slides for: </li></ul><ul><ul><li>speling mistakes </li></ul></ul><ul><ul><li>the use of of repeated words </li></ul></ul><ul><ul><li>grammatical errors you might have make </li></ul></ul><ul><li>If English is not your first language, please have someone else check your presentation! </li></ul>
  20. 20. Conclusion <ul><li>Use an effective and strong closing </li></ul><ul><ul><li>Your audience is likely to remember your last words </li></ul></ul><ul><li>Use a conclusion slide to: </li></ul><ul><ul><li>Summarize the main points of your presentation </li></ul></ul><ul><ul><li>Suggest future avenues of research </li></ul></ul>
  21. 21. Questions?? <ul><li>End your presentation with a simple question slide to: </li></ul><ul><ul><li>Invite your audience to ask questions </li></ul></ul><ul><ul><li>Provide a visual aid during question period </li></ul></ul><ul><ul><li>Avoid ending a presentation abruptly </li></ul></ul>
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