Primavera6.0

Introducing P6.0
The Best Thing That Happened to Project Planning & Management

What is a Project?
Project is
a job that has a beginning and an end (time)
a specified outcome(scope)
at a stated level of quality(performance)
and a budget(costs).

Examples of project
Moving a company's office to a new location
Developing a new software application
Power plant construction
Conducting a national election
New product development

Project characteristics
Temporary
Has a definite beginning & definite end
Does not mean that it is of short duration
Unique
Has got some unique features
Does not mean that it should start from scratch

Project Management
Application of knowledge , skills , tools & techniques to project activities in order to meet stakeholder needs & expectations from a project.
Needs
stated part of the project
Expectations
unstated part of the project

Why do companies use Project Management?
To handle projects effectively in an organization.
To define the project and agree with the customer
To plan and assess resource needs for the project
To estimate project cost and make proposals
To plan & schedule activities in a project.
To allocate the right resources at the right time.
To assess risk and failure points and make backup plans.
To lead a project team effectively and communicate well among team members.

Why do people learn PM?
To explore the latest concepts and techniques of project management.
To acquire a professional degree/ recognition and increase job prospects.
To increase value/contribution to the organization. To prove yourself skillful in managing projects.
To learn a new thought process that helps organized thinking and structured approach.
Endless possibilities and benefits……..

Areas of Application
Engineering
All the related areas of engineering
Software Development Projects
Construction projects
Production management
Finance management
Maintenance and shutdown management
Materials management
Human Resource Management
Logistics and supplies management
and more……………….

Key Players
Project Manager / Project leader
Action and delivery focused
Project Team Members
Performs the work
Project Sponsor
Benefit focused

Project Management Concepts
Project Management Context
Project Management Process
Knowledge Areas

Project Management Context
Environment in which the projects operate
Project Phases & the Project Life Cycle
Project Stakeholders
Organizational Influences
Key General Management Skills
Socioeconomic Influences

Project Management Processes
Interaction between various project management processes
Project Management Processes
Product Oriented Processes
Process Groups
Process Interaction

Generic Life Cycle of a Project

Organizational Structure

Process Groups

Integration
Procurement
Scope
Quality
PROJECT
Time
Cost
Risk
HR
Communication
Knowledge Areas:

Project Integration Management
Includes the processes required to ensure that various elements of the project are properly coordinated

Project Scope Management
Includes the processes required to ensure that the project includes all the work required, and only the work required, to complete the project successfully.

Project Time Management
Includes the processes required to ensure timely completion of the project.

Project Cost Management
Includes the processes required to ensure that the project is completed within the approved budget.

Project Quality Management
Includes the processes required to ensure that the project will satisfy the needs for which it was undertaken.

Project Human Resource Management
Includes the processes required to make the most effective use of the people involved with the project.

Project Communications Management
Includes the processes required to ensure timely and appropriate generation , collection , dissemination, storage and ultimate disposition of project information.

Project Risk Management
Includes the processes concerned with identifying, analyzing and responding to project risk.

Project Procurement Management
Includes the processes required to acquire goods and services from outside the performing organization.

Project Management Techniques

Scheduling
Resource Analysis
Cost Estimation
Tracking Project Progress
Monitoring & Report Generation
Multiple Project Support
Communication

Scheduling
Identifying activities and relationship between them.
Preparing the Network Diagram.
CPM, PERT
Scheduling the project from the start date.
Find the project finish date & the critical path.

CPM Problem
7
2
4
A
B
C
6
8
3
0
E
F
G
S
5
10
D
H

CPM Problem
2
7
2
1
4
8
A
B
0
9
3
2
9
C
0
1
12
10
3
6
14
8
0
0
13
0
5
6
13
E
G
S
F
5
16
0
14
13
5
6
17
16
0
0
D
10
0
21
9
17
H
21
7
16
Critical Path S--E--F--G--D

Resource Analysis
Men, Material, Machinery & facilities
Identifying over allocated resources
Analyzing resource over allocation, work done in hourly basis, resolving over allocation by leveling resources, exercising better control over distribution of resources.

Cost Estimation
Estimation of total project cost prior to execution of the project.
Including various cost factors
Fixed cost, baseline cost, actual cost etc.,
Determining variance in budget and cost controlling

Tracking Project Progress
Editing the schedule based on project progress
Earned value analysis
BCWP,ACWP,BCWS
Determining variances from the baseline plan ie., schedule, cost variances
Analyzing Project performance

Monitoring & Report Generation
To capture, analyze and report project performance, usually as compared to plan.
Both tabular as well as graphical reports is used to monitor the project performance.

Multiple Project Support
Managing several project simultaneously by combining all project files into one consolidated project file.
Establishing cross project links
External predecessor/successor relationship.

Communication
Exchange project information at web site
Microsoft Project Central
E-mail the project information
Workgroup Features
Collaborative planning of project team

Primavera P6.0

Introduction to Primavera 6.0
Project Planning Management Tool
Developed by Primavera System Inc. in 1983
Primavera Project Planner (P3) is the 1st software released by Primavera.

The versions are P3.0, P3.e, P4.0, P5.0, P6.0
The latest version is P6.1
The modules are
Project Management
Methodology Management
myPrimavera

Project Management Module
PPM life cycle
Initiation
Planning
Execution
Monitoring / Controlling
Closing

Advantages
Central database, Primavera v6.0 enables managers to access project data anywhere, at any time.
This single database design increases
efficiency,
consistency and repeatability,
saving organizations time and money.

What's new in Primavera 6.0?
OBS – Organizational Breakdown Structure
EPS – Enterprise Project Structure
Undo option
Unlimited Baselines
Edit Activity ID
Multiple rates for roles and resources
New user preferences to better control the hours per day, week, month and year

Organizational Breakdown Structure

Organizational Breakdown Structure:
OBS represents the management responsible for the projects in a hierarchy.
Structure of your organization ,from top-level personnel down through the various levels.

OBS and Project Manager
OBS is set up with a Project Manager at the project level to oversee and coordinate the entire project.

Constraints of OBS:
Maximum of 25 levels can be created
Maximum character length for an OBS element is 100.

Enterprise Project Structure

EPS is a hierarchical structure that identifies the company- wide projects and enables organizing and management of those projects by means of subdivisions of levels.
Shibu lijack

EPS can be used for:
Perform top-down budgeting and resource and cost-analysis.
Organize work breakdown and organizational breakdown structure into one common structure.
Manage multiple projects.
Implementing coding standards for flexible reporting.
Maintain appropriate security throughout the enterprise.

Calendars

Calendars can be assigned to each project, resource and each activity.
Defines the available work hours in each calendar day.
Calendar assignments are used for activity scheduling ,tracking and resource leveling.

Three Calendar pools:
Global :contains calendars that apply to all projects.
Resource :separate pool of calendars for each resource.
Project : separate pool of calendars for each resource.

WBS-Work Breakdown Structure

WBS represents a hierarchical breakdown of a project into elements.
Features of WBS:
Hierarchical structure to which activities are attached.
A maximum of 50 levels are available.

Steps for using WBS facility:
Define the WBS structure.
Build the WBS code dictionary
Assigned the WBS codes to the activities.

Different type of views of WBS
Tabular or column view
Graphical or chart view

Activities
Activities are the fundamental work elements of a project. They are the lowest level of a Work Breakdown Structure.
Shibulijack

Activity type:
Task Dependent
Resource Dependent
Level of Effort
Start Milestone
Finish Milestone
WBS Summary
Shibu lijack

Scheduling
Identifying tasks
Estimate task duration
Establish relationship between task
Identifying critical tasks
Revising schedules when needed
Analyzing scheduling flexibility with slack values

Constraints
Constraints are used to impose restriction on activities that cannot be realistically scheduled with logical links
Two types of constraints are:
Primary Constraints
Secondary Constraints
Shibu lijack

Work Products and Documents:
This feature enables to track all project relayed documents .Including:
Guidelines
Procedures
Standards
Design
Templates
worksheets
Shibu lijack

Benefits of using WP’s and Documents
Actual document files can be stored on a:
Network file server
Configuration management system
Web site

Currencies
This module helps in finding out the cost of project in various other currencies based on the exchange rate
Shibu lijack

Roles
These are project personnel job titles or skills.
Represent a group of resources with a certain level of proficiency.
Can be assigned to specific resources to further identify the skills of the resource.
Shibu lijack

Resource Management
Define resources
Assign resources to tasks
Analyze resource distribution
Trace over allocated resource and idle resources
Level resources

Status updating
Tracking progress
Update actual duration.
Update actual % complete.
Update actual resource & cost.
Comparing baseline with actual performance
Analyze schedule and cost variances
Controlling project by corrective actions

Report Generation
Tabular Reports
Graphical Reports in terms of Units & Cost
S-Curve
Histogram

Primavera6.0

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