Introducing P6.0<br />The  Best  Thing  That  Happened  to  Project  Planning & Management<br />
What is a Project?<br />Project is <br />a job that has a beginning and an end (time)<br /> a specified outcome(scope) <br...
Examples of project<br />Moving a company&apos;s office to a new location<br />Developing a new software application<br />...
Project characteristics<br />Temporary<br />Has a definite beginning & definite end<br />Does not mean that it is of short...
Project Management<br />Application of knowledge , skills , tools & techniques to project  activities in order to meet sta...
Why do companies use Project Management? <br />To handle projects effectively in an organization.<br />To define the proje...
Why do people learn PM?<br />To explore the latest concepts and techniques of project management.<br />To acquire a profes...
Areas of Application<br />Engineering<br />All the related areas of engineering<br /> Software Development Projects<br />C...
Key Players<br />Project Manager / Project leader<br />Action and delivery focused<br />Project Team Members<br />Performs...
Project Management Concepts<br />Project Management Context<br />Project Management Process<br />Knowledge Areas<br />
Project Management Context<br />Environment in which the projects operate<br />Project Phases & the Project Life Cycle<br ...
Project Management Processes<br />Interaction between various project management processes<br />Project Management Process...
Generic Life Cycle of a Project<br />
Organizational Structure	<br />
Organizational Structure<br />
Organizational Structure<br />
Process Groups<br />
Integration<br />Procurement<br />Scope<br />Quality<br />PROJECT<br />Time<br />Cost<br />Risk<br />HR<br />Communication...
Project Integration Management<br />Includes the processes required to ensure that various elements of the project are pro...
Project Scope Management<br />Includes the processes required to ensure that the project includes all the work required, a...
    Project Time Management<br />Includes the processes required to ensure timely completion of the project.<br />
Project Cost Management<br />Includes the processes required to ensure that the project is completed within the approved b...
Project Quality Management<br />Includes the processes required to ensure that the project will satisfy the needs for whic...
Project Human Resource Management<br />Includes the processes required to make the most effective use of the people involv...
Project Communications Management<br />Includes the processes required to ensure timely and appropriate generation , colle...
Project Risk Management<br />Includes the processes concerned with identifying, analyzing and responding to project risk.<...
Project Procurement Management<br />Includes the processes required to acquire goods and services from outside the perform...
Project Management Techniques<br />
Scheduling<br />Resource Analysis<br />Cost Estimation<br />Tracking Project Progress<br />Monitoring & Report Generation<...
Scheduling<br />Identifying activities and relationship between them.<br />Preparing the Network Diagram.<br />CPM, PERT<b...
CPM Problem<br />7<br />2<br />4<br />A<br />B<br />C<br />6<br />8<br />3<br />0<br />E<br />F<br />G<br />S<br />5<br />...
CPM Problem<br />2<br />7<br />2<br />1<br />4<br />8<br />A<br />B<br />0<br />9<br />3<br />2<br />9<br />C<br />0<br />...
Resource Analysis<br />Men, Material, Machinery & facilities<br />Identifying over allocated resources<br />Analyzing reso...
Cost Estimation<br />Estimation of total project cost prior to execution of the project.<br />Including various cost facto...
Tracking Project Progress<br />Editing the schedule based on project progress<br />Earned value analysis<br />BCWP,ACWP,BC...
Monitoring & Report Generation<br />To capture, analyze and report project performance, usually as compared to plan.<br />...
Multiple Project Support<br />Managing several project simultaneously by combining all project files into one consolidated...
Communication<br />Exchange project information at web site<br />Microsoft Project Central<br />E-mail the project informa...
Primavera P6.0<br />
Introduction to Primavera 6.0<br />Project Planning Management Tool <br />Developed by Primavera System Inc. in 1983<br />...
The versions are P3.0, P3.e, P4.0, P5.0, P6.0<br />The latest version is P6.1 <br />The modules are <br /><ul><li>Project ...
Methodology Management
myPrimavera</li></li></ul><li>Project Management Module<br />PPM life cycle<br />Initiation<br />Planning<br />Execution<b...
Advantages<br />Central database, Primavera v6.0 enables managers to access project data anywhere, at any time. <br />This...
What&apos;s new in Primavera 6.0?<br />OBS – Organizational Breakdown Structure <br />EPS – Enterprise Project Structure<b...
Organizational Breakdown Structure<br />
Organizational Breakdown Structure:<br />OBS represents the management responsible for the projects in a hierarchy.<br /> ...
OBS and Project Manager<br />OBS is set up with a Project Manager at the project level to oversee and coordinate the entir...
Constraints of OBS:<br />Maximum of 25 levels can be created <br />Maximum character length for an OBS element is 100.<br />
Enterprise Project Structure<br />
EPS is a hierarchical structure that identifies the company- wide projects and enables organizing and management of those ...
EPS can be used for:<br />Perform top-down budgeting and resource and cost-analysis.<br />Organize work breakdown and orga...
Calendars<br />
Calendars can be assigned to each project, resource and each activity.<br />Defines the available work hours in each calen...
Three Calendar pools:<br />Global :contains calendars that apply to all projects.<br />Resource :separate pool of calendar...
WBS-Work Breakdown                Structure<br />
WBS represents a hierarchical breakdown of a project into elements.<br />Features of WBS:<br />Hierarchical structure to w...
Steps for using WBS facility:<br />Define the WBS structure.<br />Build the WBS code dictionary<br />Assigned the WBS code...
Different type of views of WBS<br />Tabular or column view<br />Graphical or chart view<br />
Activities<br />Activities are the fundamental work elements of a project. They are the lowest level of a Work Breakdown S...
Activity type:<br />Task Dependent<br />Resource Dependent<br />Level of Effort <br />Start Milestone<br />Finish Mileston...
Scheduling<br />Identifying tasks				<br />Estimate task duration<br />Establish relationship between task<br />Identifyin...
Constraints<br />Constraints are used to impose restriction on activities that cannot be realistically scheduled with logi...
Work Products and Documents:<br />This feature enables to track all project relayed documents .Including:<br />Guidelines<...
Benefits of using WP’s and Documents<br />Actual document files can be stored on a:<br />Network file server <br />Configu...
Currencies<br />This module helps in finding out the cost of project in various other currencies based on the exchange rat...
Roles<br />These are project personnel job titles or skills.<br />Represent a group of resources with a certain level of p...
Resource Management<br />Define resources<br />Assign resources to tasks<br />Analyze resource distribution<br />Trace ove...
Status updating<br />Tracking progress	<br />Update actual duration.<br />Update actual % complete.		<br />Update actual r...
Report Generation<br />Tabular Reports<br />Graphical Reports in terms of Units & Cost<br />S-Curve<br />Histogram<br />
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Primavera6.0

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Primavera6.0

  1. 1. Introducing P6.0<br />The Best Thing That Happened to Project Planning & Management<br />
  2. 2. What is a Project?<br />Project is <br />a job that has a beginning and an end (time)<br /> a specified outcome(scope) <br />at a stated level of quality(performance)<br />and a budget(costs).<br />
  3. 3. Examples of project<br />Moving a company&apos;s office to a new location<br />Developing a new software application<br />Power plant construction<br />Conducting a national election<br />New product development<br />
  4. 4. Project characteristics<br />Temporary<br />Has a definite beginning & definite end<br />Does not mean that it is of short duration<br />Unique<br />Has got some unique features<br />Does not mean that it should start from scratch <br />
  5. 5. Project Management<br />Application of knowledge , skills , tools & techniques to project activities in order to meet stakeholder needs & expectations from a project.<br />Needs<br />stated part of the project<br />Expectations<br />unstated part of the project<br />
  6. 6. Why do companies use Project Management? <br />To handle projects effectively in an organization.<br />To define the project and agree with the customer <br />To plan and assess resource needs for the project<br />To estimate project cost and make proposals<br />To plan & schedule activities in a project.<br />To allocate the right resources at the right time.<br />To assess risk and failure points and make backup plans.<br />To lead a project team effectively and communicate well among team members.<br />
  7. 7. Why do people learn PM?<br />To explore the latest concepts and techniques of project management.<br />To acquire a professional degree/ recognition and increase job prospects.<br />To increase value/contribution to the organization. To prove yourself skillful in managing projects.<br />To learn a new thought process that helps organized thinking and structured approach.<br />Endless possibilities and benefits……..<br />
  8. 8. Areas of Application<br />Engineering<br />All the related areas of engineering<br /> Software Development Projects<br />Construction projects<br />Production management<br />Finance management<br />Maintenance and shutdown management<br />Materials management<br />Human Resource Management <br />Logistics and supplies management<br />and more……………….<br />
  9. 9. Key Players<br />Project Manager / Project leader<br />Action and delivery focused<br />Project Team Members<br />Performs the work<br />Project Sponsor<br />Benefit focused<br />
  10. 10. Project Management Concepts<br />Project Management Context<br />Project Management Process<br />Knowledge Areas<br />
  11. 11. Project Management Context<br />Environment in which the projects operate<br />Project Phases & the Project Life Cycle<br />Project Stakeholders<br />Organizational Influences<br />Key General Management Skills<br />Socioeconomic Influences<br />
  12. 12. Project Management Processes<br />Interaction between various project management processes<br />Project Management Processes<br />Product Oriented Processes<br />Process Groups<br />Process Interaction<br />
  13. 13. Generic Life Cycle of a Project<br />
  14. 14. Organizational Structure <br />
  15. 15. Organizational Structure<br />
  16. 16. Organizational Structure<br />
  17. 17. Process Groups<br />
  18. 18. Integration<br />Procurement<br />Scope<br />Quality<br />PROJECT<br />Time<br />Cost<br />Risk<br />HR<br />Communication<br />Knowledge Areas:<br />
  19. 19. Project Integration Management<br />Includes the processes required to ensure that various elements of the project are properly coordinated<br />
  20. 20. Project Scope Management<br />Includes the processes required to ensure that the project includes all the work required, and only the work required, to complete the project successfully.<br />
  21. 21. Project Time Management<br />Includes the processes required to ensure timely completion of the project.<br />
  22. 22. Project Cost Management<br />Includes the processes required to ensure that the project is completed within the approved budget.<br />
  23. 23. Project Quality Management<br />Includes the processes required to ensure that the project will satisfy the needs for which it was undertaken.<br />
  24. 24. Project Human Resource Management<br />Includes the processes required to make the most effective use of the people involved with the project.<br />
  25. 25. Project Communications Management<br />Includes the processes required to ensure timely and appropriate generation , collection , dissemination, storage and ultimate disposition of project information.<br />
  26. 26. Project Risk Management<br />Includes the processes concerned with identifying, analyzing and responding to project risk.<br />
  27. 27. Project Procurement Management<br />Includes the processes required to acquire goods and services from outside the performing organization.<br />
  28. 28. Project Management Techniques<br />
  29. 29. Scheduling<br />Resource Analysis<br />Cost Estimation<br />Tracking Project Progress<br />Monitoring & Report Generation<br />Multiple Project Support<br />Communication<br />
  30. 30. Scheduling<br />Identifying activities and relationship between them.<br />Preparing the Network Diagram.<br />CPM, PERT<br />Scheduling the project from the start date.<br />Find the project finish date & the critical path.<br />
  31. 31. CPM Problem<br />7<br />2<br />4<br />A<br />B<br />C<br />6<br />8<br />3<br />0<br />E<br />F<br />G<br />S<br />5<br />10<br />D<br />H<br />
  32. 32. CPM Problem<br />2<br />7<br />2<br />1<br />4<br />8<br />A<br />B<br />0<br />9<br />3<br />2<br />9<br />C<br />0<br />1<br />12<br />10<br />3<br />6<br />14<br />8<br />0<br />0<br />13<br />0<br />5<br />6<br />13<br />E<br />G<br />S<br />F<br />5<br />16<br />0<br />14<br />13<br />5<br />6<br />17<br />16<br />0<br />0<br />D<br />10<br />0<br />21<br />9<br />17<br />H<br />21<br />7<br />16<br />Critical Path S--E--F--G--D<br />
  33. 33. Resource Analysis<br />Men, Material, Machinery & facilities<br />Identifying over allocated resources<br />Analyzing resource over allocation, work done in hourly basis, resolving over allocation by leveling resources, exercising better control over distribution of resources.<br />
  34. 34. Cost Estimation<br />Estimation of total project cost prior to execution of the project.<br />Including various cost factors<br />Fixed cost, baseline cost, actual cost etc.,<br />Determining variance in budget and cost controlling<br />
  35. 35. Tracking Project Progress<br />Editing the schedule based on project progress<br />Earned value analysis<br />BCWP,ACWP,BCWS<br />Determining variances from the baseline plan ie., schedule, cost variances<br />Analyzing Project performance<br />
  36. 36. Monitoring & Report Generation<br />To capture, analyze and report project performance, usually as compared to plan.<br />Both tabular as well as graphical reports is used to monitor the project performance.<br />
  37. 37. Multiple Project Support<br />Managing several project simultaneously by combining all project files into one consolidated project file.<br />Establishing cross project links<br />External predecessor/successor relationship.<br />
  38. 38. Communication<br />Exchange project information at web site<br />Microsoft Project Central<br />E-mail the project information<br />Workgroup Features<br />Collaborative planning of project team<br />
  39. 39. Primavera P6.0<br />
  40. 40. Introduction to Primavera 6.0<br />Project Planning Management Tool <br />Developed by Primavera System Inc. in 1983<br />Primavera Project Planner (P3) is the 1st software released by Primavera.<br />
  41. 41. The versions are P3.0, P3.e, P4.0, P5.0, P6.0<br />The latest version is P6.1 <br />The modules are <br /><ul><li>Project Management
  42. 42. Methodology Management
  43. 43. myPrimavera</li></li></ul><li>Project Management Module<br />PPM life cycle<br />Initiation<br />Planning<br />Execution<br />Monitoring / Controlling<br />Closing<br />
  44. 44. Advantages<br />Central database, Primavera v6.0 enables managers to access project data anywhere, at any time. <br />This single database design increases <br />efficiency, <br />consistency and repeatability, <br />saving organizations time and money. <br />
  45. 45. What&apos;s new in Primavera 6.0?<br />OBS – Organizational Breakdown Structure <br />EPS – Enterprise Project Structure<br />Undo option<br />Unlimited Baselines<br />Edit Activity ID<br />Multiple rates for roles and resources<br />New user preferences to better control the hours per day, week, month and year<br />
  46. 46. Organizational Breakdown Structure<br />
  47. 47. Organizational Breakdown Structure:<br />OBS represents the management responsible for the projects in a hierarchy.<br /> Structure of your organization ,from top-level personnel down through the various levels.<br />
  48. 48. OBS and Project Manager<br />OBS is set up with a Project Manager at the project level to oversee and coordinate the entire project. <br />
  49. 49. Constraints of OBS:<br />Maximum of 25 levels can be created <br />Maximum character length for an OBS element is 100.<br />
  50. 50. Enterprise Project Structure<br />
  51. 51. EPS is a hierarchical structure that identifies the company- wide projects and enables organizing and management of those projects by means of subdivisions of levels.<br />Shibu lijack<br />
  52. 52. EPS can be used for:<br />Perform top-down budgeting and resource and cost-analysis.<br />Organize work breakdown and organizational breakdown structure into one common structure.<br />Manage multiple projects.<br />Implementing coding standards for flexible reporting.<br />Maintain appropriate security throughout the enterprise.<br />
  53. 53. Calendars<br />
  54. 54. Calendars can be assigned to each project, resource and each activity.<br />Defines the available work hours in each calendar day.<br />Calendar assignments are used for activity scheduling ,tracking and resource leveling.<br />
  55. 55. Three Calendar pools:<br />Global :contains calendars that apply to all projects.<br />Resource :separate pool of calendars for each resource.<br />Project : separate pool of calendars for each resource.<br />
  56. 56. WBS-Work Breakdown Structure<br />
  57. 57. WBS represents a hierarchical breakdown of a project into elements.<br />Features of WBS:<br />Hierarchical structure to which activities are attached.<br />A maximum of 50 levels are available.<br />
  58. 58. Steps for using WBS facility:<br />Define the WBS structure.<br />Build the WBS code dictionary<br />Assigned the WBS codes to the activities.<br />
  59. 59. Different type of views of WBS<br />Tabular or column view<br />Graphical or chart view<br />
  60. 60. Activities<br />Activities are the fundamental work elements of a project. They are the lowest level of a Work Breakdown Structure.<br />Shibulijack<br />
  61. 61. Activity type:<br />Task Dependent<br />Resource Dependent<br />Level of Effort <br />Start Milestone<br />Finish Milestone<br />WBS Summary<br />Shibu lijack<br />
  62. 62. Scheduling<br />Identifying tasks <br />Estimate task duration<br />Establish relationship between task<br />Identifying critical tasks<br />Revising schedules when needed<br />Analyzing scheduling flexibility with slack values<br />
  63. 63. Constraints<br />Constraints are used to impose restriction on activities that cannot be realistically scheduled with logical links<br />Two types of constraints are:<br />Primary Constraints<br />Secondary Constraints<br />Shibu lijack<br />
  64. 64. Work Products and Documents:<br />This feature enables to track all project relayed documents .Including:<br />Guidelines<br />Procedures<br />Standards<br />Design<br />Templates<br />worksheets<br />Shibu lijack<br />
  65. 65. Benefits of using WP’s and Documents<br />Actual document files can be stored on a:<br />Network file server <br />Configuration management system<br />Web site <br />
  66. 66. Currencies<br />This module helps in finding out the cost of project in various other currencies based on the exchange rate<br />Shibu lijack<br />
  67. 67. Roles<br />These are project personnel job titles or skills.<br />Represent a group of resources with a certain level of proficiency.<br />Can be assigned to specific resources to further identify the skills of the resource.<br />Shibu lijack<br />
  68. 68. Resource Management<br />Define resources<br />Assign resources to tasks<br />Analyze resource distribution<br />Trace over allocated resource and idle resources<br />Level resources<br />
  69. 69. Status updating<br />Tracking progress <br />Update actual duration.<br />Update actual % complete. <br />Update actual resource & cost.<br />Comparing baseline with actual performance<br />Analyze schedule and cost variances<br />Controlling project by corrective actions<br />
  70. 70. Report Generation<br />Tabular Reports<br />Graphical Reports in terms of Units & Cost<br />S-Curve<br />Histogram<br />

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