Your SlideShare is downloading. ×
Office management @ t ho m
Upcoming SlideShare
Loading in...5
×

Thanks for flagging this SlideShare!

Oops! An error has occurred.

×
Saving this for later? Get the SlideShare app to save on your phone or tablet. Read anywhere, anytime – even offline.
Text the download link to your phone
Standard text messaging rates apply

Office management @ t ho m

155
views

Published on

Published in: Business, Economy & Finance

0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total Views
155
On Slideshare
0
From Embeds
0
Number of Embeds
0
Actions
Shares
0
Downloads
10
Comments
0
Likes
0
Embeds 0
No embeds

Report content
Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

Cancel
No notes for slide

Transcript

  • 1. Roles Office Management (OM) @ THoM Per August 2013
  • 2. OM In general Responsible for providing support in order to ensure that all THoM’ers can execute their job in an effective and efficient manner, in line with our Sense and values Facility Coordinator: Tina Quaeyhaegens Reception, admin, HR support, Facility Management, 3 main roles Finance: Marianne Raes Bookkeeping, SD Worx, HR, expenses, Mobistar Provide Management financial information so they can make informed business decisions Sales: Ann Van Leuven Sales support, invoicing, MT & Board of Directors Liaison between Management and THoM’ers, clients, applicants,… 2
  • 3. Accounting & HC support HC Budgets Marianne Reporting 3 Finance
  • 4. Accounting & HC support • Expenses • Payroll HC: Compensation & benefits • MyAbsences (holidays/illness) • Mobistar • Cars – Q8 • Preparation contracts new starters HC: Legal • In – and out procedures • Interns 4
  • 5. Accounting & HC support • Incoming invoices Finance • Contact with Belfius Factors • Payments • Sales reporting • Month end reporting for Marc Reporting • Timesheet reporting • HC reporting for Nicole • Gatekeeper for budgets HC, KM, Marketing,… Budgets  Report on regular basis to the budget owners 5
  • 6. Sales administration & OM Sales support OM Coordination Ann Invoicing Freelancers 6
  • 7. Sales administration & OM • VSS • VE Sales support • Contracts, PO’s • Performance/budget overviews • Timesheet checks for billable projects Invoicing • Creation invoices • Credit control 7
  • 8. Sales administration & OM • Contracts Freelancers • Planning on request of HC • Daily coaching of Tina OM Coordination • OM inbox om@thom.eu 8
  • 9. Facility Coordinator: job with a variety of tasks Reception Facility Tina Marketing Human Capital 9
  • 10. Reception Welcome • First point of contact Calendar Management • Meeting rooms • Recruitment interviews • On specific request Mail & delivery • Post in/out • Daily Management info mailbox Reservations Travel organization First aid • Conference calls • Restaurants • Tickets train/plane • Booking hotel • Certified First Aid SPOC 10
  • 11. Marketing Mailings • Campaign Monitor • Invitations THoM meeting/NY’s party Tracker • Support sales team with job vacancies available on the Belgian market Social Media Officer Website • Twitter updates • Linkedin updates • Updates (THoM profiles/initiatives/forms/…) • Insert blogs 11
  • 12. Human Capital Carerix THoM profiles Film • Manage applicant files • Plan interviews • For THoM’ers & Freelancers • Creation/adapation • File on THoMunity • THoM trainings 12
  • 13. Facility Internal / external events Building • Subscription • Catering • Set-up • Prints • Tenants • Subcontractors (heating, cleaning,…) • Maintenance (e.g. coffee/cola machine) • Library • Orders (office supplies, foods & drinks, books, business cards,…) 13