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Security I2010
Security I2010
Security I2010
Security I2010
Security I2010
Security I2010
Security I2010
Security I2010
Security I2010
Security I2010
Security I2010
Security I2010
Security I2010
Security I2010
Security I2010
Security I2010
Security I2010
Security I2010
Security I2010
Security I2010
Security I2010
Security I2010
Security I2010
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Security I2010

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Overview of Contract Security Guard Scheduling Software

Overview of Contract Security Guard Scheduling Software

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  • Informal INTRO – this is the small talk before the real start <In-person> How are you? How was traffic? Here’s my business card <Web meeting> Any problems logging in? Can you hear me OK? Formal INTRO – this is the real start Have only the sales leader do this portion of the presentation Introduce their self & the Valiant team present Ask for all customers in the room (or viewing) to introduce themselves, name & title Tell everyone the expected time this meeting will take (1-hr, 45 minutes, whatever) Ask if everyone is OK with that (you want those who have to leave early to say something now, not leave silently) Tell customers this presentation may be different than others they’ve slept through It’s non-linear so customers can direct Valiant to those things they’re interested in Tell customers (politely or with humor) their input is required Go to the next slide
  • This is our single biggest differentiator against the competition: a single integrated solution in a single database All in real-time open-ended towards data acquisition technologies can be deployed in any mix in any location accessible from anywhere there is Internet access Hosted to remove the costs and concerns of running their own IT environment with backup, and redundancy concerns Punch to Pay solution
  • Transcript

    • 1. Taking the Work out of Workforce Management Taking the Work out of Workforce Management
    • 2.
      • Five Main Functional Areas:
        • Employee Scheduling
        • Time Collection
        • Gross Wage & Hour Processing
        • Billing Based on Worked Hours or Flat Rate
        • Reporting
    • 3. About Us: Overview $ Payroll Processed $4 Billion # Employees Served 300,000 Markets End Users and Payroll Processors Comprehensive Workforce Management
      • Dynamic Scheduling
      • Time & Attendance
      • Payroll
      • Human Resources: ESS/MSS
      • Benefits Mgmt/Open Enrollment
      Business Model
      • Software as a Service (SaaS)
      • SAS 70 Type II Certified
    • 4. About Us: Clients
      • Valiant serves top security firms in USA
        • 21 of Top 40 firms
    • 5. Valiant Solution
    • 6.
      • Captures and reports on time transactions from multiple devices and applications
      Web Clock Applet Timesheet Module Phone Clock Applet PDA Clock Applet Finger BiometricReader Hand BiometricReader
    • 7.
      • Valiant’s IVR - Interactive Voice Response - System confirms employee time and attendance
      • Multi-lingual voice prompts
      • Accessible anytime and anywhere a telephone is available
      • Enables on-the-fly scheduling
      • Easy to use with minimal training – simple voice prompts guide employees through reporting process
      • Broadcasts messages and employee announcements
      • Automatically text or email supervisors when employees do not sign in for work
      • Captures Shift Start and End Times, Meal breaks
    • 8.
      • Biometric Employee Identification and Time Collection Device
      • Templates are easily moved from any device to another device
      • Punches are collected on a customer-assigned, on-demand schedule
      • Punches and Templates can be downloaded to flash drive and uploaded via Valiant Web Portal
      • Cellular and Ethernet Connectivity Available on all Devices
      • From Punch to Payroll is Made Simple and Automatic
      • Automatically updates employee schedules
    • 9.
      • Employee Schedule
        • Customer
        • Location
        • Position
        • Shift
        • Current Week
    • 10.
      • Automatically updates Vision Schedule
    • 11. Assign Employee
      • The Assign Employee function places an employee in an open shift using the Employee Selection Master .
      • Constraints
    • 12. Shift Constraints
        • Qualification – Limits employee selection to those meeting any Qualification required by the Position.
        • Available to Work – Lists employees available to work on the Day and Time specified.
        • Maximum – Lists employees not exceeding a specified number of hours (Max Hours) already scheduled for the week.
        • Department – Lists employees whose Dept matches that specified in the Customer record.
        • Work History – Lists employees who are not forbidden to work at this Customer Location.
        • License or Training – Limits employee selection to those meeting any License or Training required by the Position.
        • Overtime – When this flag is set, checks for any overtime impact during the scheduling process. If found, displays the Date and Overtime hours that would result.
    • 13. Additional Features
      • Incident Reporting, Forbidden List & Qualifications
    • 14. Additional Features
      • Equipment, Training & License Tracking
    • 15. Gross Wage & Hour Processing
      • Automatically tracks and manages disparate employee pay rates across numerous locations and positions, over multiple shifts or tours
      Rate And Factor Hierarchy Rate/Factor Highest Lower Lowest Payroll rate Matrix Position Employee Payroll Holiday factor Matrix Location Position Payroll Overtime factor Matrix Position  
    • 16. … Edit, Approve and Pay Effortlessly Time Sheets and Punches are reviewed by supervisors and approved for processing in Vault Payroll Management Software
    • 17. Unlimited earnings, deductions and taxes per employee Multiple tax frequencies can be used for the same employee in a single pay cycle Employees working in multiple jobs and departments are easily tracked for labor distribution, job costing and analysis Gross to net calculation is completed real time on line prior to finalizing the payroll batch allowing for proper review
    • 18. Check Details
      • Automated payroll processing and check printing with stub detail that reflects days, shifts and hours worked by location.
    • 19. Billing
      • Calculate billing based on the actual hours worked in the schedule and combined with any billing adjustments
        • Actual invoices available immediately
        • Multiple formats as specified in the Customer Master
          • Detail
          • Summary
          • By Location
          • By Customer
          • Any Combination
        • Generated by location at the Location Master level but can be consolidated by Customer using the Invoice Summary or Consolidate Location options
    • 20. Billable Overtime
        • Independent of payroll calculations for overtime
        • OT Base establishes what hours will be calculated (total hours, individual employee hours, daily hours
        • OT After – hours after which OT is applied
        • Max OT Hours – maximum OT billable (if there is a cap)
      • Calculated by Position, Location or Customer
    • 21. Non-Billable Overtime
      • Billable vs. non-billable Overtime reporting by
        • Customer
        • Employee
        • Location
        • Position
    • 22. Reports
      • Vision has over 300 reports within the application
      • Reports are available for any period of time
    • 23. Clients Talk: Testimonials “… we've seen significant savings in manpower & resources - and we've increased payroll accuracy across the board.” “ Valiant is helping us become much more efficient at managing our payroll processes…” “ Valiant's Vision solution helped us gain a new confidence level in the way we do business…” “ With our previous scheduling system, we were unable to efficiently predict overtime and manage our contracted client hours.” “ Valiant’s operational impact was immediate, allowing us to manage overtime and put the right people with the right skills at the right job.” “… we've seen significant savings in manpower & resources - and we've increased payroll accuracy across the board.” “ Valiant is helping us become much more efficient at managing our payroll processes…” “ Valiant's Vision solution helped us gain a new confidence level in the way we do business…” “ With our previous scheduling system, we were unable to efficiently predict overtime and manage our contracted client hours.” “ Valiant’s operational impact was immediate, allowing us to manage overtime and put the right people with the right skills at the right job.”

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