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Welcome to the SPECTRUM Community!

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Presentation setting out how the international SPECTRUM community works, what it is and what role you can play in helping to build and share best practice in collections management!

Presentation setting out how the international SPECTRUM community works, what it is and what role you can play in helping to build and share best practice in collections management!

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  • 1. Welcome to the SPECTRUM Community!June 2013
  • 2. What is SPECTRUM?• SPECTRUM is an open, and freely-available standard which defines andpromotes best practice in the management and use of collections inmuseums, archives, galleries and similar cultural organisations.• Now in its 4th edition, SPECTRUM is used by more than 7,600 museums in40 countries worldwide to improve the management, sustainability anduse of their Collections.
  • 3. The core elements of SPECTRUM• SPECTRUM Standard including translations/ localisations, SPECTRUMDigital Asset Management, the SPECTRUM Schema and the Archive ofprevious versions of SPECTRUM• SPECTRUM Labs, including new ideas and potential applications of theSPECTRUM Standard• SPECTRUM Resources which support the application of the standard• SPECTRUM Community which includes anyone who uses the standardnationally or internationally
  • 4. STANDARDWORLDWIDE COMMUNITY (7,600)COMPLIANCE(23,000)GUIDANCEPDF/XML/PRINT+ SCHEMANEW IDEAS
  • 5. SPECTRUM Mission• Our mission as the international community responsible for thedevelopment, localisation, promotion and support of SPECTRUMworldwide is to ensure that wherever collections are, they are managedaccountably, professionally and with due regard to public interest.• SPECTRUM is an open standard, developed by, with and for theinternational cultural community on behalf of the audiences we serve.
  • 6. The SPECTRUM CommunityThe development,localisation,promotion andsupport of SPECTRUMis the responsibility ofan internationalnetwork of partners,each of whom have arole to play,depending on theirrelationship to thestandard.
  • 7. SPECTRUM National Partners• Publicly or state-funded organisations with acharitable or public-benefit remit• In a position to sign the SPECTRUM NationalPartners Agreement on behalf of theirCommunity• In a position to support the development ofSPECTRUM on an ongoing basis• In a position to promote SPECTRUM to theirnational community• Share responsibility for the direction &sustainability of SPECTRUM worldwide
  • 8. SPECTRUM Champions• Willing to commit voluntary time and effort topromoting and supporting SPECTRUM in theirnational community• Able to lead or support translation and/orlocalisation of SPECTRUM• Able to promote SPECTRUM to theappropriate organisation to act as theNational Partner for their community
  • 9. SPECTRUM Users• Willing to commit voluntary time and effort topromoting and supporting SPECTRUM in theirorganisation• Committed to best practice and to managingtheir collections accountably, professionallyand with due regard to public interest• Able to contribute ideas and knowledge to thefuture development of SPECTRUM
  • 10. SPECTRUM Partners• Developing and supporting commercialproducts which support CollectionsManagement & make use of the SPECTRUMstandard• Committed to the development andpromotion of SPECTRUM and standards ofbest practice to their client communities• Able to contribute expertise and knowledgeto the future development of SPECTRUM
  • 11. Role & responsibilitiesSign NationalPartnershipAgreement?Download &distribute freeof charge?Translate &localise (underShare Alike)?Distribute forcommercialuse?Validate forcompliance (orsubmit forvalidation)?SPECTRUMNationalPartner    SPECTRUMChampion    SPECTRUMUser    SPECTRUMPartner    
  • 12. Process for adoptionThere isn’t one process foradopting SPECTRUM in anew region, but mostmuseums go through aprocess something likethis…!“I’ve never heard of SPECTRUM”“I’ve heard of SPECTRUM, but I’m not sure I like it”“It’s ok, but I don’t have time for anything new right now”“I’ll give it a go, but only the one procedure…”“Actually, we’re doing most of this already”“SPECTRUM is great”
  • 13. New ideas: Create Once, Publish Everywhere (COPE)• An object record is a nugget of digital content• Able to be re-flowed dynamically across platforms• Prepared for responsive design• Collections that are mobile, social and in the Cloud• “Get your content ready to travel anywhere, because it’sgoing to go everywhere” (thanks to Paul Rowe, VernonSystems)!
  • 14. SPECTRUM & the CIDOC CRMCIDOC CRMLIDO, ESE, ?Abstraction layerCollectionsmanagement layerData interchange layerBy mapping up to CIDOC CRM from SPECTRUM, we can support COPE bysupporting a richer & more future-proof data interchange layer
  • 15. Collections Management Skills Framework• What professional skills will the sectorneed in future to maximise the impactand sustainability of their collections-based services?• Developing a skills framework toinform teaching and training at ahigher academic level and provideemployers with a structure forprofessional development
  • 16. ENTRY-LEVEL ACADEMIC MID-CAREER LEADERSHIP LEGACYCORE VALUES Integrity, accountability, openness, honesty, diversity, efficiencyPROFESSIONALPRACTICEHousekeeping,handling, packingCollectionstheory, research,documentationEnvironment,IPM, security,labelling etc.Strategic CM,CollectionsdevelopmentOrganisationalknowledgetransfer,researchMANAGEMENTTime-managementProjectManagementPPM, Risk, HR,Finance,MarketingStrategicplanning,advocacyContinuityplanningSUBJECTEXPERTISEBroad interestGeneral subjectfocusPractice-basedexpertiseSpecialistacademicknowledgeSubjectknowledgetransferSOFT SKILLS Mentoring, facilitation, negotiation, communication, networking
  • 17. Collections Management Performance Indicators• A framework of Key PerformanceIndicators to demonstrate the valueand impact of SPECTRUM-basedCollections Management
  • 18. SPECTRUM Digital Asset Management• NOT a standalone DAM standard• A guide to integrating themanagement and use of digital assetsinto a SPECTRUM-based collectionsmanagement workflow• Ultimate aim is to bring themanagement & preservation of digitalcollections into same context asphysical ones
  • 19. Thank to the SPECTRUM Community!SPECTRUM is the workof more than 500practitioners just likeyou. It is owned anddeveloped by thecommunity, for thecommunity. Thank youfor all of your worktesting, evaluating &improving SPECTRUM
  • 20. Take it further…http://www.collectionslink.org.uk/programmes/spectrum