Strategic collections management

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Presentation on the Collections Trust's new framework for Strategic Collections Management, which will drive the development of standards over the next 3 years.

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Strategic collections management

  1. 1. Please feel free to use this presentation and its content as you see fit.<br />Please credit the author, and ensure that where it is distributed, you share the same requirements with other people.<br />Strategic<br />COLLECTIONS MANAGEMENT<br />Presentation by Collections Trust CEO Nick Poole setting out a vision for a strategic approach to Collections Management in museums.<br />Further info at http://www.collectionstrust.org.uk <br />Online at: http://www.slideshare.com<br />by Nick Poole<br />
  2. 2. Introducing COLLECTIONS TRUST<br />We are a UK-based organisation responsible for supporting museums, archives and libraries to deliver richer, more sustainable experiencesfor users through professional Collections Management.<br />Our work is driven by Article 27 of the Declaration of Human Rights:<br />“Everyone has the right freely to participate in the cultural life of the community, to enjoy the arts and to share in scientific advancement and its benefits”<br />We are 20 people, based mainly in London. Funded by the UK Government, the European Commission and commercial income. <br />
  3. 3. The role of STANDARDS<br />Standards can make a positive contribution to the economic, environmental and strategic sustainability of your museum.<br />The key is to focus on standards, not standardisation– to enable people to develop professional practices that are proportionate to their users, Collections and financial circumstances.<br />Improving efficiency<br />Supporting business continuity<br />Promoting customer retention<br />Supporting staff development<br />Providing a basis for innovation<br />Keeping control of inventory<br />Increasing market presence<br />Improving the business<br />Managing risk<br />Creating competitive advantage<br />“...standards not standardisation”<br />
  4. 4. Setting out THE CHALLENGE<br />Enabling people to exercise their right to culture<br />Ensuring that knowledge is managed and used as an asset<br />Supporting collaboration and shared services<br />Delivering long-term strategic development<br />Minimising the environmental costs of culture<br />Promoting greater mobility and use of Collections<br />Embracing the Digital opportunity<br />Developing sustainable approaches to risk<br />Balancing costs and improving efficiency<br />Being flexible and responding to change<br />“The right to Culture”<br />
  5. 5. The new UK STANDARDS<br />ACCREDITATION<br />BSI PAS 197<br />BSI PAS 198<br />SPECTRUM 4.0<br />Museum Accreditation in the UK covers 2,500 museums and ensures a basic level of compliance with minimum standards<br />Collections Trust/ British Standards Code of Practice defining strategic Collections Management in museums, archives and libraries<br />New Collections Trust/ British Standards Code of Practice for sustainable Environmental Management in museums, archives and libraries<br />Promoting efficient, accountable Collections and information management through improved management processes<br />
  6. 6. Strategic COLLECTIONS FRAMEWORK<br />Funders<br />
  7. 7. Strategic COLLECTIONS FRAMEWORK<br />Funders<br />User needs<br />
  8. 8. Strategic COLLECTIONS FRAMEWORK<br />Funders<br />User needs<br />Government<br />
  9. 9. Strategic COLLECTIONS FRAMEWORK<br />Funders<br />User needs<br />Government<br />Drivers<br />
  10. 10. Strategic COLLECTIONS FRAMEWORK<br />Funders<br />User needs<br />Government<br />Organisational Mission & Purpose<br />
  11. 11. Strategic COLLECTIONS FRAMEWORK<br />Funders<br />User needs<br />Government<br />Organisational Mission & Purpose<br />Strategy<br />
  12. 12. Strategic COLLECTIONS FRAMEWORK<br />Funders<br />User needs<br />Government<br />Organisational Mission & Purpose<br />Collections Management Policy<br />
  13. 13. Strategic COLLECTIONS FRAMEWORK<br />Funders<br />User needs<br />Government<br />Organisational Mission & Purpose<br />Collections Management Policy<br />Policy<br />
  14. 14. Strategic COLLECTIONS FRAMEWORK<br />Funders<br />User needs<br />Government<br />Organisational Mission & Purpose<br />Collections Management Policy<br />Care<br />
  15. 15. Strategic COLLECTIONS FRAMEWORK<br />Funders<br />User needs<br />Government<br />Organisational Mission & Purpose<br />Collections Management Policy<br />Use<br />Care<br />
  16. 16. Strategic COLLECTIONS FRAMEWORK<br />Funders<br />User needs<br />Government<br />Organisational Mission & Purpose<br />Collections Management Policy<br />Use<br />Knowledge<br />Care<br />
  17. 17. Strategic COLLECTIONS FRAMEWORK<br />Funders<br />User needs<br />Government<br />Organisational Mission & Purpose<br />Collections Management Policy<br />Use<br />Knowledge<br />Care<br />Development<br />
  18. 18. Strategic COLLECTIONS FRAMEWORK<br />Funders<br />User needs<br />Government<br />Organisational Mission & Purpose<br />Collections Management Policy<br />Use<br />Knowledge<br />Care<br />Development<br />Practice<br />
  19. 19. Strategic COLLECTIONS FRAMEWORK<br />Funders<br />User needs<br />Government<br />Organisational Mission & Purpose<br />Collections Management Policy<br />Use<br />Knowledge<br />Care<br />Development<br />
  20. 20. Strategic COLLECTIONS FRAMEWORK<br />Funders<br />User needs<br />Government<br />Organisational Mission & Purpose<br />Collections Management Policy<br />Use<br />Knowledge<br />Care<br />Development<br />People<br />
  21. 21. Strategic COLLECTIONS FRAMEWORK<br />Funders<br />User needs<br />Government<br />Organisational Mission & Purpose<br />Collections Management Policy<br />Use<br />Knowledge<br />Care<br />Development<br />Procedures<br />People<br />
  22. 22. Strategic COLLECTIONS FRAMEWORK<br />Funders<br />User needs<br />Government<br />Organisational Mission & Purpose<br />Collections Management Policy<br />Use<br />Knowledge<br />Care<br />Development<br />Procedures<br />Systems<br />People<br />
  23. 23. Strategic COLLECTIONS FRAMEWORK<br />Funders<br />User needs<br />Government<br />Organisational Mission & Purpose<br />Collections Management Policy<br />Use<br />Knowledge<br />Care<br />Development<br />Procedures<br />Systems<br />People<br />Information<br />
  24. 24. Strategic COLLECTIONS FRAMEWORK<br />Funders<br />User needs<br />Government<br />Organisational Mission & Purpose<br />Collections Management Policy<br />Use<br />Knowledge<br />Care<br />Development<br />Procedures<br />Systems<br />People<br />Information<br />Tools<br />
  25. 25. Strategic COLLECTIONS FRAMEWORK<br />Funders<br />User needs<br />Government<br />Organisational Mission & Purpose<br />Collections Management Policy<br />Use<br />Knowledge<br />Care<br />Development<br />Procedures<br />Systems<br />People<br />Information<br />
  26. 26. Strategic COLLECTIONS FRAMEWORK<br />Funders<br />User needs<br />Government<br />Organisational Mission & Purpose<br />Collections Management Policy<br />Use<br />Knowledge<br />Care<br />Development<br />Procedures<br />Systems<br />People<br />Information<br />Improvement & Evaluation<br />
  27. 27. Strategic COLLECTIONS FRAMEWORK<br />Funders<br />User needs<br />Government<br />Organisational Mission & Purpose<br />Collections Management Policy<br />Use<br />Knowledge<br />Care<br />Development<br />Procedures<br />Systems<br />People<br />Information<br />Improvement & Evaluation<br />Service Delivery<br />
  28. 28. Strategic COLLECTIONS FRAMEWORK<br />Funders<br />User needs<br />Government<br />Organisational Mission & Purpose<br />Collections Management Policy<br />Use<br />Knowledge<br />Care<br />Development<br />Procedures<br />Systems<br />People<br />Information<br />Improvement & Evaluation<br />Service Delivery<br />Offline/in-gallery<br />
  29. 29. Strategic COLLECTIONS FRAMEWORK<br />Funders<br />User needs<br />Government<br />Organisational Mission & Purpose<br />Collections Management Policy<br />Use<br />Knowledge<br />Care<br />Development<br />Procedures<br />Systems<br />People<br />Information<br />Improvement & Evaluation<br />Service Delivery<br />Offline/in-gallery<br />Online<br />
  30. 30. Strategic COLLECTIONS FRAMEWORK<br />Funders<br />User needs<br />Government<br />Organisational Mission & Purpose<br />Collections Management Policy<br />Use<br />Knowledge<br />Care<br />Development<br />Procedures<br />Systems<br />People<br />Information<br />Improvement & Evaluation<br />Service Delivery<br />Offline/in-gallery<br />Online<br />Channels<br />
  31. 31. Strategic COLLECTIONS FRAMEWORK<br />Funders<br />User needs<br />Government<br />Organisational Mission & Purpose<br />Collections Management Policy<br />Use<br />Knowledge<br />Care<br />Development<br />Procedures<br />Systems<br />People<br />Information<br />Improvement & Evaluation<br />Service Delivery<br />Offline/in-gallery<br />Online<br />Rich, meaningful, lasting user experiences<br />
  32. 32. Rolling out THE MODEL<br />Preparing the ground – creating a supporting ecosystem for standards activity:<br />Embedding a standards framework across a professional community requires long-term support.<br />We provide a support infrastructure, which includes:<br /><ul><li>Providing ‘simple’ expressions of standards
  33. 33. Providing guidance material
  34. 34. Publishing online case studies and exemplars
  35. 35. Supporting professional networks
  36. 36. Providing teaching & learning materials
  37. 37. Ongoing, long-term advocacy & evidence
  38. 38. Provision of support to strategic & funding agencies
  39. 39. Partnership with software vendors</li></ul>Politicians<br />Agencies<br />Support staff<br />Formal networks<br />Informal networks<br />Museum staff<br />
  40. 40. The future CHALLENGES<br />The sector is evolving rapidly, and standards have to evolve to keep pace.<br />The tension between ‘perpetual beta’ and stability<br />Overcoming organisational ‘silos’<br />Simplifying loans and promoting far greater use of stored material<br />Integrating digitisation and other workflows into core Collections Management<br />Providing evidence of the financial Return on Investment for Collections<br />“Collections Management is good for business”<br />
  41. 41. Keep IN TOUCH!<br />The Collections Trust works with professional communities all over the world to promote and advance professional Collections Management<br />http://www.collectionstrust.org.uk<br />http://www.collectionslink.org.uk<br />http://openculture.collectionstrustblogs.org.uk<br />http://www.culturalpropertyadvice.gov.uk<br />We want to learn from your community!<br />Nick Poole<br />CEO<br />Collections Trust<br />

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