Your SlideShare is downloading. ×
  • Like
New Collections Management
Upcoming SlideShare
Loading in...5
×

Thanks for flagging this SlideShare!

Oops! An error has occurred.

×

Now you can save presentations on your phone or tablet

Available for both IPhone and Android

Text the download link to your phone

Standard text messaging rates apply

New Collections Management

  • 956 views
Published

Presentation to UCL students on the new framework of Collections Management, developed by the Collections Trust (then MDA) between 2005-7.

Presentation to UCL students on the new framework of Collections Management, developed by the Collections Trust (then MDA) between 2005-7.

Published in Business
  • Full Name Full Name Comment goes here.
    Are you sure you want to
    Your message goes here
    Be the first to comment
No Downloads

Views

Total Views
956
On SlideShare
0
From Embeds
0
Number of Embeds
0

Actions

Shares
Downloads
5
Comments
0
Likes
2

Embeds 0

No embeds

Report content

Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

Cancel
    No notes for slide

Transcript

  • 1.
    • What makes a museum a museum and not just a random collection of stuff?
  • 2.
    • What stops an object from just being a passive ‘thing’?
  • 3.
    • A museum is a legal entity – we have a legal relationship to the objects in our collections
    • A museum is a social entity – we have a social/ethical relationship with the object
    • A museum is a creative entity – we extract meaning and connections from things
  • 4.
    • A physical object is the trigger for a series of meanings, interpretations and associations
    • A object of itself can inspire a reaction – aesthetic, emotional, non-rational
    • An object plus the information about that object becomes something active and descriptive
    • A collection of objects and their associations becomes a tool for narrating human history
  • 5. A short history of MDA…
    • The Museums Association sets up a Special Interest Group to look into these new-fangled ‘computers’
    • The MDA becomes a separate body
    • Museum Object Data Entry System (MODES) is launched
    • 1994 First edition of SPECTRUM , the UK museum documentation standard
    • 2001 SPECTRUM Knowledge: A Guide to Knowledge Management for museums
  • 6. The real history…
    • Geeks play with data
    • Sector creates stock-control for objects
    • Both strands get formalised into SPECTRUM
    • SPECTRUM becomes a requirement of the Museum Accreditation Scheme
  • 7. A note about: Accreditation
    • Replaced the Registration Scheme
    • Four sections
      • Governance and management
      • User services
      • Visitor facilities
      • Collections Management *
    • * Including SPECTRUM
  • 8. What is SPECTRUM?
    • 400+ pages long
    • A procedural standard – a more or less sequential list of processes you will need to go through with the objects in your collection
    • An information standard – a formal information architecture which gives standard definitions for the kinds of information you will collect about an object
  • 9. How it works in practice
    • When an object comes into the collection, give it a unique number
    • Write down everything you know about it
    • Every time something happens to the object, write that down too
    • Rinse and repeat
  • 10. Why document (the official list)
    • For users:
      • Find objects in your collections & in store
      • Answer queries from people
      • Respect the rights of others (eg. Data Protection)
      • Unearth the histories of diverse/minority cultures
      • Helps create learning & other materials
  • 11. Why document (the official list)
    • For your collection
      • Monitor sensitive or at-risk items in the collection
      • Prove legal ownership in the event of dispute
      • Trace lost or stolen items
      • Inventory for insurance purposes
  • 12. Why document (the official list)
    • For your museum
      • Identify objects for exhibition
      • Produce catalogues
      • Increases credibility with funders and politicians
      • Protects your rights (eg. Copyright)
      • Enables collaboration
      • Creates persistent knowledge (when Bob moves on)
  • 13. The backlogs question
    • A backlog is a perceived failure to keep your records as complete as possible
    • Came about because we went mad with collecting between 1970 and 1990, but couldn’t be bothered with management
    • Backlogs can quickly become a millstone – because you don’t know what you don’t know
    • Backlogs are also used as a political weapon (you have to give us more money, look at the state of our backlog)
    • There is no such things as a ‘backlog’
  • 14. Backlogs
    • A true backlog is a collection of objects for which there is no information at all, this is spectacularly rare
    • People usually mean that they have some objects which either haven’t been formally accessioned into the collection or which only have incomplete information
    • Incomplete information is fine – this is a long-term process, not a finite project
  • 15. How to fix a backlog
    • STEP 1 Define your terms. What constitutes a backlog to your museum in the context of your users
    • STEP 2 Backlogs happen for a reason – get your house in order and stop it growing
    • STEP 3 Your backlog should now be (a) smaller and (b) manageable. Get to it!
  • 16. MDA’s work
    • UK’s focus for expertise in the management of collections
    • Providing advice, guidance and training across 16 areas of collections management practice
    • From documentation to digitisation, copyright, legal compliance and electronic publishing
  • 17. What we believe
    • We love museums. We love what they do and what they mean to people
    • We believe that the UK enjoys the most vibrant and professional museum sector in the world
    • We believe that museums should enjoy the same profile and celebrity as any of the other creative industries
  • 18. Collections Link
    • 550 standards, guidelines and factsheets
    • 20+ publishers
    • 16 areas of collections management practice
    • Freely available online at www.collectionslink.org.uk
    • Local-rate telephone advisory service on 0845 838 4000
    • Give it a try!
  • 19. Cultural Property Advice
    • Detailed guidance and checklists on restitution, repatriation, theft and spoliation
    • Written by industry experts
    • For use by museums, private collectors and the art & antiquities trade
    • Coming soon at www.culturalpropertyadvice.org.uk
  • 20. The future
    • We are at the beginning of the next big thing for museums
    • Variously called ‘ democratisation ’ or ‘opening up’
    • The idea is that the user community holds expertise and knowledge which should be used to interpret the collection
    • The curator may not have all the answers
  • 21. The future
    • We will always need to document for accountability , but the real value of documentation is using knowledge and information to create stories and connections
    • Opening up documentation to enable a two-way conversation with the community and with users
    • Documentation is becoming more closely integrated into service delivery
    • You will come across a sarky, conspiratorial attitude to documentation. Fight it.
  • 22. The future
    • Beginning to challenge some perceptions and learned behaviours
    • It is OK (essential) to get rid of stuff as well as collect it
    • We can be market-driven without dumbing-down
    • New technology creates as many problems as it solves – we need to step back from the bleeding edge and go for solid and dependable