Integrated Collections Care Nick Poole, CEO Collections Trust
Our model of Collections Management has 4 key elements: People Processes Systems Information How well these elements are INTEGRATED defines: The long-term viability of the Collection AND The net impact of the services for users
FUNDERS USERS POLITICIANS ORGANISATION’S MISSION/PURPOSE STRATEGIC COLLECTIONS MANAGEMENT CARE USE LEARN DEVELOP PEOPLE PROCESSES SYSTEMS INFO CONTINUOUS IMPROVEMENT ONLINE & OFFLINE EXPERIENCES FOR USERS
In our view, the impact of Collections Care is a function of how well it is INTEGRATED across the full spectrum of organisational processes and systems We work on a model of Strategic Collections Management which emphasises: That all decisions about prioritisation (including prioritisation of Conservation) are driven by an understanding of user need and outcomes, NOT by the object That there is no ‘fire and forget’ – managing a collection demands a commitment to ongoing review and improvement
INTEGRATION means PHYSICAL SPACES: Onsite Conservation labs Reader s Rooms Corridors Stores Display Area Monitoring Offsite Digitisation Studios
INTEGRATION means PROCEDURES: Acquisition Object Entry Acquisition Loans In/out Disposal Valuation Interpretation Use Digitisation
INTEGRATION means HOLISTIC management: Risk Assessment & Management Housekeeping Integrated Pest Management Heat, Light, Humidity principles & controls Security & Access Control Location and Movement Control Documentation and Recording Fire Prevention Staff Training Interpretation Health & Safety
INTEGRATION means MATERIAL and FORMATS: Physical Objects Books Records Digital Assets Metadata
To have the greatest impact, deliver the greatest return on investment and receive the appropriate organisational emphasis, Collections Care has to be integrated across the full spectrum of organisational activities. It must be an internalised behaviour, part of the fabric of the institution, rather than a series of projects or crises. So – our vision of Collections Care is as one of the four integrated pillars of Strategic Collections Management alongside Use of Collections, Interpretation of Collections and the Development of Collections.
Nick Poole Collections Trust @NickPoole1 http://www.collectionstrust.org.uk http://www.collectionslink.org.uk http://openculture.collectionstrustblogs.org.uk Thank you!