Accreditation and the New Collections Management

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Presentation written for the 2010 KE Emu User Group and kindly delivered by Gareth Salway, Collections Trust Board member.

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Accreditation and the New Collections Management

  1. 1. MUSEUM ACCREDITATION AND SPECTRUM 22 nd April 2010 Gareth Salway, Trustee, Collections Trust
  2. 2. <ul><li>Established in 1977 </li></ul><ul><li>Mission is ‘to campaign for the public right to access and engage with collections.’ </li></ul><ul><li>Defined by its Strategic Plan Making the Connection </li></ul><ul><li>Key work programmes: </li></ul><ul><li>Collections Link, connecting the Collections Management community in museums, archives and libraries </li></ul><ul><li>OpenCulture, developing next generation tools, practice and business models </li></ul><ul><li>Defining standards, systems and processes to support the profession </li></ul>INTRODUCING THE COLLECTIONS TRUST
  3. 3. <ul><li>After nearly 20 years of standardisation and 10 years of investment through Renaissance in the Regions museums are stronger more professional and more resilient than ever. </li></ul><ul><li>As a result, we are in better shape to weather the downturn and to prepare for subsequent rebuilding. </li></ul><ul><li>We have an opportunity for museums, and culture and the arts more generally, to act as beacons of stability, education and inspiration during this period. </li></ul><ul><li>It is vital not to lose the last 10 years of knowledge, insight, expertise and understanding as we go through the next 2 years of uncertainty. </li></ul>THE BROADER CONTEXT
  4. 4. <ul><li>The review process began mid-2009 </li></ul><ul><li>Led by the Standards and Improvement Team at MLA </li></ul><ul><li>Supported by Collections Trust, AIM, the MA and others </li></ul><ul><li>Aiming to deliver a new Museum Accreditation Scheme in late 2010 </li></ul><ul><li>A work in progress – sector consultation on the draft standard will run for 6 weeks from the beginning of May </li></ul><ul><li>Get involved and have your say! </li></ul>REVIEWING ACCREDITATION
  5. 5. <ul><li>Retain the value of Accreditation as a national scheme </li></ul><ul><li>Reduce bureaucracy, duplication and reporting </li></ul><ul><li>Make use of technology where practical/realistic </li></ul><ul><li>Make it scalable across different institution types and circumstances </li></ul><ul><li>Make it a useful tool for organisational planning and development </li></ul><ul><li>Put people and collections at the heart of the standard </li></ul><ul><li>‘ From a static minimum standards benchmark to a living improvement tool’ </li></ul>CORE PRINCIPLES OF THE NEW SCHEME
  6. 6. <ul><li>NOTE this is purely speculative – discussions are ongoing! </li></ul><ul><li>Moving away from separating out ‘Collections’ from ‘Governance’ or ‘Facilities’ </li></ul><ul><li>Moving towards integrated, holistic services which emphasise collections & people </li></ul><ul><li>Based on the principle and structure of the Collections Trust/BSI Publicly Available Specification 197: Code of Practice for Collections Management </li></ul><ul><li>ALL collections-related activity (development, care, information, use) should be treated as part of a continuum, and all activity must connect to the strategic aims of the museum and the needs of its users. </li></ul>COLLECTIONS IN THE NEW SCHEME
  7. 7. <ul><li>Defines Collections Management in museums, archives and libraries </li></ul><ul><li>Sets out the core principles of effective Collections Management as a tool for improving services, achieving efficiency and increasing impact </li></ul><ul><li>An overarching framework which connects SPECTRUM to broader management </li></ul><ul><li>A companion publication Collections Management: A Practical Guide </li></ul><ul><li>Buy them online from http://www.collectionslink.org.uk/index.cfm/shop </li></ul><ul><li>Followed in the summer by PAS198: Code of Practice for Environmental Management and companion guide </li></ul>BSI PAS 197: A Code of Practice for Collections Management
  8. 8. <ul><li>Minimal requirements of Accreditation (7 primary procedures plus Retrospective Documentation ) unlikely to change </li></ul><ul><li>Requirement to have Policies and Procedural Manual in place unlikely to change either </li></ul><ul><li>BUT a more pragmatic approach – less backlog-counting and more strategic decision-making </li></ul><ul><li>Incorporating the elements of SPECTRUM 3.2 that are about User-Generated Content and Copyright </li></ul><ul><li>Moving towards SPECTRUM 4.0 </li></ul>ACCREDITATION AND SPECTRUM
  9. 9. <ul><li>Minimal requirements of Accreditation (7 primary procedures plus Retrospective Documentation ) unlikely to change </li></ul><ul><li>Requirement to have Policies and Procedural Manual in place unlikely to change either </li></ul><ul><li>BUT a more pragmatic approach – less backlog-counting and more strategic decision-making </li></ul><ul><li>Incorporating the elements of SPECTRUM 3.2 that are about User-Generated Content and Copyright </li></ul><ul><li>Moving towards SPECTRUM 4.0 </li></ul>ACCREDITATION AND SPECTRUM
  10. 10. <ul><li>SPECTRUM is evolving into an international, open standard </li></ul><ul><li>Due for launch early 2011 </li></ul><ul><li>A greatly simplified core standard supported by ancillary resources </li></ul><ul><li>Separating out the procedural standard from the structural </li></ul><ul><li>Moving to 21 SPECTRUM Business Processes </li></ul><ul><li>A SPECTRUM 4.0 XML Schema to facilitate information exchange </li></ul><ul><li>A separate legal framework for each territory/language </li></ul>SPECTRUM 4.0 (part one)
  11. 11. <ul><li>SPECTRUM adopted in 8 EU Member States </li></ul><ul><li>Emerging as a de facto standard for Collections Mobility </li></ul><ul><li>Working towards business process automation by connecting your KE Systems to the Business Processes </li></ul><ul><li>SPECTRUM Terminology web service to go live in June 2010 offering web services-based access to SKOS-structured terminologies </li></ul><ul><li>Looking to a future of hybrid/integrated management of physical and digital assets </li></ul>SPECTRUM 4.0 (part two)
  12. 12. <ul><li>SPECTRUM Partners Scheme ensuring compliance of KE Emu systems and services with SPECTRUM and Accreditation </li></ul><ul><li>OAI and web services-based syndication of your object records to Google, Europeana, the BBC, Wikipedia, Brittanica and a range of others via Culture Grid </li></ul><ul><li>The Vault – offering hosting, preservation and management of museum datasets and digital assets </li></ul><ul><li>Cloud-based hosted image licensing and resale, including print-on-demand and global e-distribution of image collections </li></ul>COLLECTIONS TRUST CORE OFFERS 2010-11
  13. 13. <ul><li>Come and visit Collection Trust (and KE!) at Collect 2010 – the annual Collections Management Trade Fair, in London on the 28 th June (book online at http://www.collectionslink.org.uk ) </li></ul><ul><li>Join the new Collections Link website and professional network to access more than 2000 best practice guides and resources from http://www.collectionslink.org.uk </li></ul>FIND OUT MORE

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