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workshop scientific publishing, 12 nov2010

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  • 1. Publishing in Academic Journals Procedures & Practices Nicholas W. Jankowski Visiting Fellow Virtual Knowledge Studio for the Humanities and Social Sciences (VKS) Royal Netherlands Academy of Arts and Sciences Amsterdam, Netherlands Co-editor, New Media & Society Workshop: Scientific Publishing CORE Doctoral School of Communication Studies, Finland University of Tampere Thursday, 11 November 2010, 9.00-12.00 11 November 2010 CORE Workshop: Scientific Publishing 1
  • 2. Overview • Prelimaries – Editorial background – Publishing routes • Selecting a journal – considerations – Measures of Impact – Resources • Iowa Guide • Iowa Online Resources • Manuscript – submission – Processing procedures – Reviews & correspondence – Preparing for publication • In conclusion – Editorial preferences – Summary: FAQs – Micellania – Journals new media 11 November 2010 CORE Workshop: Scientific Publishing 2
  • 3. Preliminaries • Workshop: informal – important: interrupt with questions at any time • Materials – Article: Daft (1995), “Why I recommended that your manuscript be rejected….” – Workshop document: Publishing in Academic Journals – SAGE Journals Online – Issue New Media & Society • Agenda (09.00-12.00) – Presentation: ca. 45 min. (with interruptions) – Discussion re presentation materials: ca. 15 min. – Break: ca. 15 min. – Small group activities: ca. 45 min. – Plenary reports from small groups: ca. 45 min. – Wrap-up: ca. 15 min. 11 November 2010 CORE Workshop: Scientific Publishing 3
  • 4. Preliminaries: Editorial Background • book editor – small publishers: Quintessenz Verlag, Cramwinckel, Libbey – major communication publishing houses: Hampton, Routledge, SAGE • journal editor – Communications: European Journal of Communication Research – New Media & Society • book series editor – Euricom Monographs: Communicative Innovations and Democracy (Hampton Press) • guest editor of journal theme issues – Javnost, EJCR, JCMC, EJC, IP 11 November 2010 CORE Workshop: Scientific Publishing 4
  • 5. Preliminaries: Publishing Routes Dissertation-Related Publications Ph.D. dissertation (chapter) Conference paper Other publications *essays Journal article * book reviews * review essays *research-in-brief Book chapter Scholarly monograph 11 November 2010 CORE Workshop: Scientific Publishing 5
  • 6. Selecting a Journal: Considerations 1 • language – minority languages – national focus – International orientation • distribution – regional – international • form of publication – print only – online only – hybrid: online & print 11 November 2010 CORE Workshop: Scientific Publishing 6
  • 7. Selecting a Journal: Considerations 2 • reviewing procedure – double blind, peer review • abstracting & indexing services – Social Science Citation Index (SSCI), Web of Science – others: Web of Knowledge, Communication Abstracts, Social SciSearch • status of journal – discipline / peers & colleagues – department / institution – Impact Factor, H-index, Publish or Perish • other issues – career advancement – intended audience – point of entry (close to home) – academic status: international, ISI ranked, impact factor, English language, peer reviewed11 November 2010 CORE Workshop: Scientific Publishing 7
  • 8. Selecting a Journal: Measures of Impact 1 • ISI Impact Factor: Definition – Cites to Articles in current year / Articles published in past 2 years (revision: past 5 years) • Applications – Authors: journal status; prestige – Libraries: journal comparative assessment – Institutions: staff assessment – National assessment exercises • Alternatives 11 November 2010 CORE Workshop: Scientific Publishing 8
  • 9. Selecting a Journal: limitations to ISI • Inclusion in database • North American bias • English bias • ‘blind’ application during assessments • Fluctuations in factor across time 11 November 2010 CORE Workshop: Scientific Publishing 9
  • 10. Selecting a Journal: Impact Alternatives • Publish or Perish • Hirsch index (H-index) 11 November 2010 CORE Workshop: Scientific Publishing 10
  • 11. 11 November 2010 CORE Workshop: Scientific Publishing 11 discontinued
  • 12. 11 November 2010 CORE Workshop: Scientific Publishing 12
  • 13. Manuscript: submission • initial query – meeting editor – letter – draft of manuscript (ms) • formal submission – online / email (no longer via conventional postal service) – cover letter – single electronic copy 11 November 2010 CORE Workshop: Scientific Publishing 13
  • 14. Manuscript: Processing Procedures 1 • submission, (NM&S) – internal assessment (1-2 weeks) – external reviews (3-8 weeks) • letter to author after review – ‘reject’, (decline to consider for publication) – ‘revise & resubmit’ (with external review by same reviewers) – accept for publication • revision of ms (max. 12 weeks) • assessment of revised ms (2-6 weeks) – internal assessment (2 weeks) – external assessment (4 weeks) • letter to author: decision to publish – request to submit final version – NM&S ms final checklist 11 November 2010 CORE Workshop: Scientific Publishing 14
  • 15. Manuscript: Processing Procedures 2 • ms prepared for ‘banking’ – final check by assistant to editor – copyright release form – ms sent to SAGE London • publication in SAGE OnlineFirst • ms selected for inclusion in print issue – special treatment – order – publicity • Time durations: submission to publication – from submission to decision to publish: 6-12 mo. – From decision to SAGE OnlineFirst: ca. 6 mo. – From OnlineFirst to printed issue: ca. 4-6 mo. 11 November 2010 CORE Workshop: Scientific Publishing 15
  • 16. Manuscript: Reviews & Correspondence • Editorial decision options – accept (with minor revisions) – revise & resubmit – reject • Reacting to reviews – important: content of cover letter accompanying revised ms • Revising ms 11 November 2010 CORE Workshop: Scientific Publishing 16
  • 17. Manuscript: Preparing for publication • final check of ms – by author – by NM&S editors • correction of page proofs – by author – global check by NM&S editor 11 November 2010 CORE Workshop: Scientific Publishing 17
  • 18. Manuscript: NM&S Decision Tree Internal Assessment Submission Reject / unsuitable Suitable for review 1st review 2nd review 3rd review Editor assessment Rejection R&R mixed assessment / acceptance Submission to NM&S Co-editors Rejection R&R Acceptance Rejection 2nd external review Acceptance Final internal assessment Rejection acceptance Final version ms Final editor check Copyright release form Banking ms Sage Selection ms issue Sage copyediting ms Proof pages Publication
  • 19. In Conclusion: Editorial Preferences • likes – clear organization & presentation – theoretical models / formulations – empirical basis for statements – proposals for further (empirical) study • dislikes – informal conversational letters – incomplete referencing (in-text & bibliographies) – grammatical errors & non-academic stylistic 11 November 2010 CORE Workshop: Scientific Publishing 19
  • 20. In Conclusion: 18 FAQs (unordered) 1 How long does the review process take? 2 How much time may elapse between submission and publication? 3 What recourse is available when an author doesn’t agree with the reviewer’s comments? 4 What to do when no word from journal editor (for what seems like a very long time)? 5 What alternatives are available to speed up publication process? 11 November 2010 CORE Workshop: Scientific Publishing 20
  • 21. FAQs (continued) 6 Can I submit my ms to more than one journal? 7 Does it help to co-author an article with a senior scholar or mentor? 8 Can I place my published article on my or another website? 9 Can I submit a translated version of my article to NM&S that has already been published in a minority language (e.g., Finnish, Dutch) journal? 10 Who retains copyright of journal articles? 11 November 2010 CORE Workshop: Scientific Publishing 21
  • 22. FAQs (continued) 11 Do online journals have the same status as print journals? 12 Who has the final say: the positive reviewers or the reserved editor? 13 How are articles selected for a particular issue of NM&S? 14 What happens when the NM&S editors disagree on the quality of a ms? 15 Does NM&S have a preference for particular theoretical perspectives or methodological approaches? 11 November 2010 CORE Workshop: Scientific Publishing 22
  • 23. FAQs (continued) 16 How important is the Impact Factor of a journal in deciding whether to submit? 17 What is the status of NM&S as compared to other journals concerned with ICTs? 18 Once my article is published, is there anything else I should do? Other issues – Copyright – Multimedia, dynamic visualizations, color – Supplementary materials (e.g., data, instruments, analyzes) – Social media (social networks, blogs, discussion sites) 11 November 2010 CORE Workshop: Scientific Publishing 23
  • 24. In Conclusion: Miscellania • University of Iowa, online communication studies resources • APA Style • Chicago Manual of Style • Ohio State University site on Chicago Manual; on APA Citation Guide • Purdue Online Writing Lab. Materials related to APA Style • Kitchin, R., & Fuller, D. (2005). The academic’s guide to publishing. London: Sage Publications. (Google Books version) • University of Toronto, Books on writing for graduate students • Capital Community College, Guide to grammar & writing • Procedures: Review of International Economics • How to Publish in Top Journals 11 November 2010 CORE Workshop: Scientific Publishing 24
  • 25. In Conclusion: New Media / Internet Studies Journals (small & personal selection) • New Media & Society • J. of Computer/Mediated Communication • Information, Communication & Society • First Monday • Convergence • Policy & Internet • Intern’l J. of Internet Science • J. of Information Technology & Politics • TV & New Media • Social Science Computer Review • The Information Society • New Media & Culture • M/C Journal • J. of Public Deliberation • Information Polity • International J. of Communication • Javnost / The Public • Electronic J. of Communication • Directories of (online) journals – New Jour – Directory of Open Access Journals – Serials in Cyberspace 11 November 2010 CORE Workshop: Scientific Publishing 25