My Sites in SharePoint 2010

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Christchurch SharePoint User Session on My Sites given by Nick Hadlee on 24-April-2012. …

Christchurch SharePoint User Session on My Sites given by Nick Hadlee on 24-April-2012.

Looks at My Sites in 2010 and what they might offer an organisation wanting to leverage the social capabilities in SharePoint 2010.

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Transcript

  • 1. My Sites in SharePoint 2010Nicholas Hadlee
  • 2. My Sites in SharePointAgenda What are My Sites? How are they connected to SharePoint Explore some key features of My Sites Are My Sites equivalent to other Social Media? Conclusion…Useful?
  • 3. My Sites in SharePointWhat are My Sites Profile Site + Personal Site
  • 4. My Sites in SharePointWhat are My Sites A single shared site that is used to display a Profile Site users company profile Profile Properties…usually these come from AD (Active Directory)  Allows people to maintain and update their own “Social” Functionality  Status, Tags and Notes, Activity Feed Usually we get here via:  People search results  People fields in list and libraries e.g. created by and modified by
  • 5. My Sites in SharePoint Profile Site
  • 6. My Sites in SharePointWhat are My Sites Profile Properties Profile Site
  • 7. My Sites in SharePointWhat are My Sites Social Functionality Profile Site Status Message  Facebook ultra-light Tags and Notes  Internal and/or External Sites via popup “tagger” Activity Feed  A roll up of activities that include the social functionality
  • 8. Gratuitous Demo
  • 9. My Sites in SharePointWhat are My Sites A private site for storing personal and shared Personal Site content – can be disabled A site where the owner is a site collection administrator full control Starts with:  Private Documents  Shared Documents  Shared Pictures
  • 10. My Sites in SharePointWhat are My Sites A private site where the user has full control Personal Site It’s a site where the user can create and do almost anything:  Create sub sites and any other lists/libraries Can be customised and configured via features e.g. consistent branding
  • 11. My Sites in SharePointWhat are My Sites Educate users about the purpose of their My Personal Site Sites document librariesAlthough a My Site contains document libraries for an individual user’s personal and shareddocuments, it is not meant to be a replacement for other document storage such as network drives.Help users to understand when they should use their My Site to store content instead of anotherlocation, such as in a document library on a team site or a shared network drive. Good uses for MySites document libraries include personal works-in-progress and other documentation that do notbelong to a team or project, but do require governance, collaboration, and other functionality that isprovided by SharePoint Server…Best practices for My Sites (SharePoint Server 2010)http://technet.microsoft.com/en-us/library/cc262706.aspx
  • 12. My Sites in SharePointPersonal Site
  • 13. My Sites in SharePointWhat are My Sites Shared Content Personal Site Any content added to the shared document library, shared picture library and blog posts is automatically made accessible via your public profile
  • 14. My Sites in SharePointPersonal Site Profile Site
  • 15. My Sites AND SharePoint
  • 16. My Sites in SharePointHow are My Sites Linked into SharePoint Go to the My Site site collection directly Via a Person field e.g. Created By and Modified By
  • 17. My Sites in SharePointHow are My Sites Linked into SharePoint Via a People search of profile properties  Name  Department  Office  Job Title … Note: The “social” functionality isn’t linked to a persons profile via search…and can’t be
  • 18. My Sites in SharePoint
  • 19. My Sites in SharePoint
  • 20. My Sites in SharePoint
  • 21. My Sites in SharePoint
  • 22. Functionality Round Up
  • 23. My Sites in SharePointWhat’s Unique with My Sites Activity Feeds  Profile focused updates of colleagues  No document / content updates (needs 3rd parties or custom)  Are extendable  Has a timer job that runs to “generate the feed” – its not enabled by default pre SP1
  • 24. My Sites in SharePointWhat’s Unique with My Sites Activity Feeds  Can be retrieved in RSS format  My feed http://<mysiteurl>/_layouts/activityfeed.aspx  My Colleagues feed http://<mysiteurl>/_layouts/activityfeed.aspx?consolidated=true  A specific user http://<mysiteurl>/_layouts/activityfeed.aspx?publisher=domainusername
  • 25. My Sites in SharePointWhat’s Unique with My Sites Activity Feeds  Can be accessed via Outlook with the Outlook social connector http://blogs.msdn.com/outlook/archive/2009/11/18/announcing-the-outlook-social-connector.aspx
  • 26. My Sites in SharePointWhat’s Unique with My Sites My Colleagues – controls the scope of the activity feeds you see  The My Site equivalent to ‘friending’ on Facebook, ‘following’ on Twitter etc … but not really as useful? This controls the scope of activity feeds  Can add manually and initial colleagues are based on the organisation hierarchy
  • 27. My Sites in SharePointWhat’s Unique with My Sites Organization  Visual representation of the organisation  Can be navigated
  • 28. My Sites in SharePointWhat’s Unique with My Sites Content  For the current user: Cross site collection rollup on your content  For other users: Content you have shared via your personal site
  • 29. Social Media Segway
  • 30. My Sites in SharePointWhat’s Unique with My Sites My Site Status Updates/Activity Feeds compared to…  Twitter (Tweet)  No replies, hashtags, direct messages  Facebook Status Update/Wall Postings/etc  No likes, comments/replies, hashtags My Site Colleagues compared to…  Twitter ‘following’ or Facebook ‘friends’ via activity feeds but more limited Note (again): The “social” functionality isn’t linked to a persons profile via search…and can’t be
  • 31. My Sites in SharePointReasons to Use Reasons to use My Sites  Profiles  Publishing profile information  Searching  Updating (if allowed)  Expertise Location  Requires profiles filled out with details such as skills, past projects  It is recommended to use managed metadata for skills and/or other properties that need “controlled” content…  Content Aggregation and Sharing
  • 32. My Sites in SharePointOther thoughts? Missing from 2007 MySites  My Links – still there but needs to be added via _layouts/myquicklinks.aspx Embed a tags and notes board on a page
  • 33. Questions
  • 34. Thank You