Collaboration Tools
SFSU ISYS 363 – Fall 2013 – Section 1
Penguins
Introduction
 Why use collaboration tools?
 To allow coworkers or classmates to communicate and
collaborate efficiently,...
Introduction
 Criteria to consider for all collaboration tools:
 Cost: free or paid subscription
 Accessibility: PC, Ma...
Whatsapp
Pros:
 Mobile messaging app accessible
on multiple devices
 Works across platforms
 Capable of sending multime...
Skype
Pros:
 One of the cheapest services
available that offers unlimited
minutes
 Easy to set up
 Offers call waiting,...
SkyDrive
Pros:
 Offers 7 GB of free storage
 Files can be easily shared
between people and on social
networks
 Allows y...
Google Drive
Pros:
 15 GB of storage
 The home of Google Docs
 Free Software as a Service
 Create and edit documents
o...
Dropbox
Pros:
 Features limited and
unlimited sharing space
depending on plan
 Accessibility; desktop apps
available for...
Conclusion
 Winner
 Google Drive
 The majority of the group already has an account with Google
 Google Docs is a great...
Sources
 Dropbox Tour. https://www.dropbox.com/tour
 Google Stores, Syncs, Edits in the Cloud.
http://online.wsj.com/art...
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Penguins project part 1

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ISYS 363 SFSU – Fall 2013 – Section 1
Penguins

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Penguins project part 1

  1. 1. Collaboration Tools SFSU ISYS 363 – Fall 2013 – Section 1 Penguins
  2. 2. Introduction  Why use collaboration tools?  To allow coworkers or classmates to communicate and collaborate efficiently, despite:  Having different schedules  Being in different geographical locations  Using different platforms/devices (PC, Mac, smartphone, tablet)  Market leaders include:  Google Drive, Microsoft SkyDrive, Dropbox, Box.net, Evernote, Skype, and Whatsapp
  3. 3. Introduction  Criteria to consider for all collaboration tools:  Cost: free or paid subscription  Accessibility: PC, Mac, web, smartphone, tablet  Criteria for document sharing tools:  Storage space  Document editing and collaboration capabilities  Criteria for communication tools  Messaging capabilities  Audio/video conferencing  File sharing features
  4. 4. Whatsapp Pros:  Mobile messaging app accessible on multiple devices  Works across platforms  Capable of sending multimedia messages, including images, videos, and sound clips  Extra features include location sharing and group messaging  No international messaging fees Cons:  Free trial lasts one year, after that there is a $0.99/year fee  Whatsapp is a SaaS type application; potential bugs or malfunctions are dealt with through updates put out online and do not always meet individual needs  Inability to create anonymous or secondary accounts. App uses you phone number, which means anybody who has it is able to contact you
  5. 5. Skype Pros:  One of the cheapest services available that offers unlimited minutes  Easy to set up  Offers call waiting, voicemail, call forwarding, and call transfer  You can either keep you number or choose any area code you want  Accessible across platforms: PC, Mac, smartphones Cons:  Multi-party conference calling can be unreliable. One-on-one works better  Connecting Skype to your meetings room’s AV system can be complicated, and extra technology is expensive (i.e. camera)  No adapter for regular phone. Can only be used on computer or mobile device
  6. 6. SkyDrive Pros:  Offers 7 GB of free storage  Files can be easily shared between people and on social networks  Allows you to edit Office documents in your web browser. Multiple users can edit a document simultaneously  Apps are available for Windows, Windows Phone, Mac OS X, iOS, and Android, or you can use your browser Cons:  Security and privacy. Uploading your files to the ‘cloud’ can result in unauthorized users gaining access to your data  SkyDrive doesn’t have sophisticated security tools, such as document permissions and password protection  Can’t upload single files larger than 2 GB
  7. 7. Google Drive Pros:  15 GB of storage  The home of Google Docs  Free Software as a Service  Create and edit documents online while collaborating in real time with other users  Compatible with Word, Excel, and PowerPoint  Easily integrates with user’s Gmail account Cons:  Data security issues in the ‘cloud’. May be unsuitable for use by government or commercial organizations  Individual documents may not exceed 10 GB. To be converted to Google format, document must be no larger than 2 GB  Some people are concerned about giving one company complete power over our digital life (email, calendar, contacts, documents, etc.)
  8. 8. Dropbox Pros:  Features limited and unlimited sharing space depending on plan  Accessibility; desktop apps available for PC and Mac, mobile apps available for all major smartphones, and accessible through your web browser  Ease of use; very simple interface Cons:  Free version only offers 2 GB of storage space, which is less compared to other services  Will automatically sync all files, which may use up data quickly on mobile devices  Not suitable for real-time document editing collaboration
  9. 9. Conclusion  Winner  Google Drive  The majority of the group already has an account with Google  Google Docs is a great, free alternative to the Microsoft Office suite for creating documents, spreadsheets and presentations  Google Drive offers 15 GB of free storage, which is more than double what Microsoft SkyDrive offers
  10. 10. Sources  Dropbox Tour. https://www.dropbox.com/tour  Google Stores, Syncs, Edits in the Cloud. http://online.wsj.com/article/SB10001424052702303459004577362111867730108.h tml  Overview of Google Drive. https://support.google.com/drive/answer/2424384?hl=en  Pros and Cons of Using Skype. http://www.etgroup.ca/pros-and-cons-using-skype- business-video-conferencing-calls  SkyDrive. http://windows.microsoft.com/en-us/skydrive/download  What is Skype? http://www.skype.com/en/what-is-skype/  Whatsapp. http://www.whatsapp.com/
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