Excel for beginners class 2
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Excel for beginners class 2

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    Excel for beginners class 2 Excel for beginners class 2 Presentation Transcript

    • Excel for Beginners Class 2 Selecting Multiple Cells, Entering Data, Simple Formulas, Inserting Comments
    • Let’s Review Last Week: Starting Excel
      • How to Start Excel
      • 1. Double Click on the Excel icon
      • (see picture to the top left)
      • Or from home:
      • Click the start button
      • Roll mouse to programs
      • Roll mouse to Microsoft Office
      • Click on Microsoft Excel from the menu
    • Entering Data
      • You can enter numbers as well as text into the cells.
      • You can change the format of the numbers so that they have decimal points and dollar signs.
    • Lab: Review Entering Column Headings
      • Entering Column Headings
      • In cell A1, Type: Checking
      • Press right arrow key
      • In cell B1: Type: Credit Card
      • Click on the gray B heading above credit card
      • Move your mouse in the gray area on the line dividing columns B and C, when you see the plus sign with the arrows on the left and right, double click your mouse
      • Column B should adjust to fit “Credit Card”
      • Click in cell C1
      • Type: Total Deductions
      • Perform steps 4-6 to adjust the column width
    • Lab: Selecting Multiple Cells
      • As you remember each cell has its own coordinate.
      • Two ways to select cells
      • First Way
      • 1. Click cell A1
      • You can see A1 up in the Name Box
      • Hold down left mouse button
      • Drag your mouse to the right to cell C1
      • Let go of the mouse
      • Notice the cells that you selected are gray.
      • Second Way
      • Click in cell A1
      • Hold down the left Shift Key
      • Press the right arrow key until you select the cells B1-C1.
    • Lab: Manipulating Selected Cells
      • Now that you have the cells selected you can format them.
      • 1. Click the B off the standard menu to bold your headings
      • You can also use I for Italics and U for underlining if you want.
      • 2. Adjust the column headings
      • To fit Credit Card and Total Deductions (see page 4, steps 4-6)
      • 3. Select cells A1-C1
    • Lab: Fill in the background color
      • While you have cells A1-C1 selected lets change the background color
      • On the top right hand side of the screen, Roll your mouse to the bucket that has yellow underneath it. Hold your mouse there.
      • A small window should pop up called Fill Color (Yellow)
      • This is the fill color button that allows you to fill the cells with color.
      • (see picture to the top left)
      • Click the tiny down arrow
      • Roll your mouse down to the light gray square on the right side. Hold your mouse on it, it should say Gray – 25%
      • (see picture to the middle left)
      • 5. Click the Gray-25% color
    • Lab: Adding Borders to the Headings
      • Adding Borders to the Headings
      • Select cells A1-C1
      • Roll mouse slowly across the top along the standard toolbar toward the right side until you see Borders pop-up window
      • 3. Click on the border down arrow
      • (see picture to the top left)
      • 4. Roll mouse down to the border that has 4 small boxes (All Borders)
      • 5. Click on All Borders
      • (see picture to the bottom left)
      • 6. Click in any cell
    • Lab: Entering numbers
      • Now that we have created the headings, let’s add the data.
      • 1. Click cell A2
      • Type: 23.45
      • Remember the Undo Button
      • If you make a mistake, just click it once and it takes you back one step or many. (See picture on the bottom left)
      • 3. Move to cell A3 (by either pressing the down arrow key or clicking A3 with your mouse.
      • 4. Type: 15.43
      • 5. Move to cell A4
      • 6. Type: 24.12
      • And so on until the numbers look like the picture to the left.
    • Lab: Selecting Cells
      • Selecting Multiple Cells
      • First we have to select the cells
      • Two ways to do it.
      • First Way
      • Click in cell A2
      • Hold down the left mouse button and drag the mouse diagonally across and down until you get to cell B5.
      • Let go of the mouse
      • Second Way
      • Click in cell A2
      • Hold down the left Shift Key
      • Press the right arrow key until you get to cell B2
      • Press the down arrow key until you cell B5.
      • Let go of the shift key and down arrow key
    • Lab: Adding Dollar Sign and Decimal Point
      • Two ways to add a dollar sign
      • After you have selected the cells
      • First Way
      • 1. Click the dollar sign:
      • The dollar sign button allows you to add a dollar sign and a decimal point with two zeros.
      • (See the picture to the top left)
      • Second Way
      • 1. Click Format
      • 2. Click Cells
      • (See the picture to the middle left)
      • 3. In the middle of the Format Cells window, check for the $ under Symbol.
      • Click OK on the bottom of the window
      • (See the picture to the middle right)
      • Cells should look like the picture to the bottom left.
    • Common Function: Auto Sum
      • Auto Sum is the most handy function.
      • It simply adds all the numbers in column
      • or a row,
      • or specified cells.
    • Lab: Using AutoSum
      • Using AutoSum
      • To sum up the row
      • Click in cell C2
      • Click the AutoSum button
      • See picture to the left
      • Notice that the numbers in row 2 are highlighted and at the bottom in cell C2 there is =SUM(A2:B2)
      • Dissecting =SUM(A2:B2)
      • 1. = Equal sign signifies the beginning of a formula
      • 2. SUM is the function that adds the cells
      • 3. (A2:B2) is the range of cells being added. A2 is the beginning cell, the colon : signifies that it is a range or every cell in between A2 and B2
      • and B2 is the ending cell
      • 4. Press Enter
    • Lab: Using AutoSum continued
      • Using AutoSum to add up more rows.
      • Click in cell C3
      • Click the AutoSum button
      • Notice that the 2 nd row of numbers A3-B3 are being added.
      • Press Enter to confirm the AutoSum
      • Click in cell C4
      • Click the AutoSum
      • Notice the cell range is C2:C3, we want it to be A4:B4, so let’s change it.
      • Click on cell C4
      • Click after the )
      • Backspace so that you have =SUM(
      • Click on cell A4
      • Create a colon
      • Click on cell B4
      • Type a )
      • Your formula should be =SUM(A4:B4)
      • Press Enter
    • Lab: Using AutoSum continued
      • Creating AutoSum from Scratch.
      • 1. Click in cell C5
      • 2. Type: =SUM(A5:B5) (doesn’t make any difference if it is a capital or lower case letter)
      • 3. Notice how the cell A5 is outlined in blue and when you type A5 and the same thing with B5.
      • 4. Press Enter
      • Now let’s sum up the Total Deductions
      • Click cell C6
      • Click the AutoSum button
      • Cell C6 should have =SUM(C2:C5)
      • Press Enter
      • Now you have summed the entire column.
    • Lab: AutoSum and selecting cells
      • You can select the cells you want to add which is probably the easiest way to add data.
      • Click on cell A2
      • Hold down left mouse button while you drag down to cell A5. Now let go of the left mouse button.
      • Click the AutoSum button
      • Cells A2 through A5 will be added.
      • Your total will be in cell A6.
    • Inserting Comments
      • If you want to insert a comment on cell to explain why a number is in there, you can add it.
      • When you roll your mouse over that cell the comment pops up.
    • Lab: Inserting Comments
      • Inserting Comments
      • Click on cell B2
      • Right Click
      • Left click on Insert Comment
      • Type : George’s Shoes at Macy’s
      • Click in any other cell
      • To see the comment click or roll your mouse over cell B2
    • Lab: Editing Comments
      • Editing Comments
      • Click in cell B2
      • Right click
      • Click Edit Comment
      • Change the comment to Wendy’s dress at Kohl’s
      • Click in any other cell
      • Roll your mouse over B2 or click on it.
    • Lab: Deleting Comments
      • Deleting Comments
      • 1. Click on cell B2
      • 2. Right click
      • Left click on Delete Comment
      • Now your comment is gone.
    • Questions
      • Next time we’ll learn how to do simple formulas (adding, subtracting, multiplying, dividing)
      • More formatting, cells, columns, rows and worksheets
      • Hints and tips for making entering data easier.