Excel for beginners class 2

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  • 1. Excel for Beginners Class 2 Selecting Multiple Cells, Entering Data, Simple Formulas, Inserting Comments
  • 2. Let’s Review Last Week: Starting Excel
    • How to Start Excel
    • 1. Double Click on the Excel icon
    • (see picture to the top left)
    • Or from home:
    • Click the start button
    • Roll mouse to programs
    • Roll mouse to Microsoft Office
    • Click on Microsoft Excel from the menu
  • 3. Entering Data
    • You can enter numbers as well as text into the cells.
    • You can change the format of the numbers so that they have decimal points and dollar signs.
  • 4. Lab: Review Entering Column Headings
    • Entering Column Headings
    • In cell A1, Type: Checking
    • Press right arrow key
    • In cell B1: Type: Credit Card
    • Click on the gray B heading above credit card
    • Move your mouse in the gray area on the line dividing columns B and C, when you see the plus sign with the arrows on the left and right, double click your mouse
    • Column B should adjust to fit “Credit Card”
    • Click in cell C1
    • Type: Total Deductions
    • Perform steps 4-6 to adjust the column width
  • 5. Lab: Selecting Multiple Cells
    • As you remember each cell has its own coordinate.
    • Two ways to select cells
    • First Way
    • 1. Click cell A1
    • You can see A1 up in the Name Box
    • Hold down left mouse button
    • Drag your mouse to the right to cell C1
    • Let go of the mouse
    • Notice the cells that you selected are gray.
    • Second Way
    • Click in cell A1
    • Hold down the left Shift Key
    • Press the right arrow key until you select the cells B1-C1.
  • 6. Lab: Manipulating Selected Cells
    • Now that you have the cells selected you can format them.
    • 1. Click the B off the standard menu to bold your headings
    • You can also use I for Italics and U for underlining if you want.
    • 2. Adjust the column headings
    • To fit Credit Card and Total Deductions (see page 4, steps 4-6)
    • 3. Select cells A1-C1
  • 7. Lab: Fill in the background color
    • While you have cells A1-C1 selected lets change the background color
    • On the top right hand side of the screen, Roll your mouse to the bucket that has yellow underneath it. Hold your mouse there.
    • A small window should pop up called Fill Color (Yellow)
    • This is the fill color button that allows you to fill the cells with color.
    • (see picture to the top left)
    • Click the tiny down arrow
    • Roll your mouse down to the light gray square on the right side. Hold your mouse on it, it should say Gray – 25%
    • (see picture to the middle left)
    • 5. Click the Gray-25% color
  • 8. Lab: Adding Borders to the Headings
    • Adding Borders to the Headings
    • Select cells A1-C1
    • Roll mouse slowly across the top along the standard toolbar toward the right side until you see Borders pop-up window
    • 3. Click on the border down arrow
    • (see picture to the top left)
    • 4. Roll mouse down to the border that has 4 small boxes (All Borders)
    • 5. Click on All Borders
    • (see picture to the bottom left)
    • 6. Click in any cell
  • 9. Lab: Entering numbers
    • Now that we have created the headings, let’s add the data.
    • 1. Click cell A2
    • Type: 23.45
    • Remember the Undo Button
    • If you make a mistake, just click it once and it takes you back one step or many. (See picture on the bottom left)
    • 3. Move to cell A3 (by either pressing the down arrow key or clicking A3 with your mouse.
    • 4. Type: 15.43
    • 5. Move to cell A4
    • 6. Type: 24.12
    • And so on until the numbers look like the picture to the left.
  • 10. Lab: Selecting Cells
    • Selecting Multiple Cells
    • First we have to select the cells
    • Two ways to do it.
    • First Way
    • Click in cell A2
    • Hold down the left mouse button and drag the mouse diagonally across and down until you get to cell B5.
    • Let go of the mouse
    • Second Way
    • Click in cell A2
    • Hold down the left Shift Key
    • Press the right arrow key until you get to cell B2
    • Press the down arrow key until you cell B5.
    • Let go of the shift key and down arrow key
  • 11. Lab: Adding Dollar Sign and Decimal Point
    • Two ways to add a dollar sign
    • After you have selected the cells
    • First Way
    • 1. Click the dollar sign:
    • The dollar sign button allows you to add a dollar sign and a decimal point with two zeros.
    • (See the picture to the top left)
    • Second Way
    • 1. Click Format
    • 2. Click Cells
    • (See the picture to the middle left)
    • 3. In the middle of the Format Cells window, check for the $ under Symbol.
    • Click OK on the bottom of the window
    • (See the picture to the middle right)
    • Cells should look like the picture to the bottom left.
  • 12. Common Function: Auto Sum
    • Auto Sum is the most handy function.
    • It simply adds all the numbers in column
    • or a row,
    • or specified cells.
  • 13. Lab: Using AutoSum
    • Using AutoSum
    • To sum up the row
    • Click in cell C2
    • Click the AutoSum button
    • See picture to the left
    • Notice that the numbers in row 2 are highlighted and at the bottom in cell C2 there is =SUM(A2:B2)
    • Dissecting =SUM(A2:B2)
    • 1. = Equal sign signifies the beginning of a formula
    • 2. SUM is the function that adds the cells
    • 3. (A2:B2) is the range of cells being added. A2 is the beginning cell, the colon : signifies that it is a range or every cell in between A2 and B2
    • and B2 is the ending cell
    • 4. Press Enter
  • 14. Lab: Using AutoSum continued
    • Using AutoSum to add up more rows.
    • Click in cell C3
    • Click the AutoSum button
    • Notice that the 2 nd row of numbers A3-B3 are being added.
    • Press Enter to confirm the AutoSum
    • Click in cell C4
    • Click the AutoSum
    • Notice the cell range is C2:C3, we want it to be A4:B4, so let’s change it.
    • Click on cell C4
    • Click after the )
    • Backspace so that you have =SUM(
    • Click on cell A4
    • Create a colon
    • Click on cell B4
    • Type a )
    • Your formula should be =SUM(A4:B4)
    • Press Enter
  • 15. Lab: Using AutoSum continued
    • Creating AutoSum from Scratch.
    • 1. Click in cell C5
    • 2. Type: =SUM(A5:B5) (doesn’t make any difference if it is a capital or lower case letter)
    • 3. Notice how the cell A5 is outlined in blue and when you type A5 and the same thing with B5.
    • 4. Press Enter
    • Now let’s sum up the Total Deductions
    • Click cell C6
    • Click the AutoSum button
    • Cell C6 should have =SUM(C2:C5)
    • Press Enter
    • Now you have summed the entire column.
  • 16. Lab: AutoSum and selecting cells
    • You can select the cells you want to add which is probably the easiest way to add data.
    • Click on cell A2
    • Hold down left mouse button while you drag down to cell A5. Now let go of the left mouse button.
    • Click the AutoSum button
    • Cells A2 through A5 will be added.
    • Your total will be in cell A6.
  • 17. Inserting Comments
    • If you want to insert a comment on cell to explain why a number is in there, you can add it.
    • When you roll your mouse over that cell the comment pops up.
  • 18. Lab: Inserting Comments
    • Inserting Comments
    • Click on cell B2
    • Right Click
    • Left click on Insert Comment
    • Type : George’s Shoes at Macy’s
    • Click in any other cell
    • To see the comment click or roll your mouse over cell B2
  • 19. Lab: Editing Comments
    • Editing Comments
    • Click in cell B2
    • Right click
    • Click Edit Comment
    • Change the comment to Wendy’s dress at Kohl’s
    • Click in any other cell
    • Roll your mouse over B2 or click on it.
  • 20. Lab: Deleting Comments
    • Deleting Comments
    • 1. Click on cell B2
    • 2. Right click
    • Left click on Delete Comment
    • Now your comment is gone.
  • 21. Questions
    • Next time we’ll learn how to do simple formulas (adding, subtracting, multiplying, dividing)
    • More formatting, cells, columns, rows and worksheets
    • Hints and tips for making entering data easier.