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Excel for beginners class 2

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• 1. Excel for Beginners Class 2 Selecting Multiple Cells, Entering Data, Simple Formulas, Inserting Comments
• 2. Let’s Review Last Week: Starting Excel
• How to Start Excel
• 1. Double Click on the Excel icon
• (see picture to the top left)
• Or from home:
• Click the start button
• Roll mouse to programs
• Roll mouse to Microsoft Office
• Click on Microsoft Excel from the menu
• 3. Entering Data
• You can enter numbers as well as text into the cells.
• You can change the format of the numbers so that they have decimal points and dollar signs.
• 4. Lab: Review Entering Column Headings
• In cell A1, Type: Checking
• Press right arrow key
• In cell B1: Type: Credit Card
• Click on the gray B heading above credit card
• Move your mouse in the gray area on the line dividing columns B and C, when you see the plus sign with the arrows on the left and right, double click your mouse
• Column B should adjust to fit “Credit Card”
• Click in cell C1
• Type: Total Deductions
• Perform steps 4-6 to adjust the column width
• 5. Lab: Selecting Multiple Cells
• As you remember each cell has its own coordinate.
• Two ways to select cells
• First Way
• 1. Click cell A1
• You can see A1 up in the Name Box
• Hold down left mouse button
• Drag your mouse to the right to cell C1
• Let go of the mouse
• Notice the cells that you selected are gray.
• Second Way
• Click in cell A1
• Hold down the left Shift Key
• Press the right arrow key until you select the cells B1-C1.
• 6. Lab: Manipulating Selected Cells
• Now that you have the cells selected you can format them.
• You can also use I for Italics and U for underlining if you want.
• To fit Credit Card and Total Deductions (see page 4, steps 4-6)
• 3. Select cells A1-C1
• 7. Lab: Fill in the background color
• While you have cells A1-C1 selected lets change the background color
• On the top right hand side of the screen, Roll your mouse to the bucket that has yellow underneath it. Hold your mouse there.
• A small window should pop up called Fill Color (Yellow)
• This is the fill color button that allows you to fill the cells with color.
• (see picture to the top left)
• Click the tiny down arrow
• Roll your mouse down to the light gray square on the right side. Hold your mouse on it, it should say Gray – 25%
• (see picture to the middle left)
• 5. Click the Gray-25% color
• Select cells A1-C1
• Roll mouse slowly across the top along the standard toolbar toward the right side until you see Borders pop-up window
• 3. Click on the border down arrow
• (see picture to the top left)
• 4. Roll mouse down to the border that has 4 small boxes (All Borders)
• 5. Click on All Borders
• (see picture to the bottom left)
• 6. Click in any cell
• 9. Lab: Entering numbers
• Now that we have created the headings, let’s add the data.
• 1. Click cell A2
• Type: 23.45
• Remember the Undo Button
• If you make a mistake, just click it once and it takes you back one step or many. (See picture on the bottom left)
• 3. Move to cell A3 (by either pressing the down arrow key or clicking A3 with your mouse.
• 4. Type: 15.43
• 5. Move to cell A4
• 6. Type: 24.12
• And so on until the numbers look like the picture to the left.
• 10. Lab: Selecting Cells
• Selecting Multiple Cells
• First we have to select the cells
• Two ways to do it.
• First Way
• Click in cell A2
• Hold down the left mouse button and drag the mouse diagonally across and down until you get to cell B5.
• Let go of the mouse
• Second Way
• Click in cell A2
• Hold down the left Shift Key
• Press the right arrow key until you get to cell B2
• Press the down arrow key until you cell B5.
• Let go of the shift key and down arrow key
• 11. Lab: Adding Dollar Sign and Decimal Point
• Two ways to add a dollar sign
• After you have selected the cells
• First Way
• 1. Click the dollar sign:
• The dollar sign button allows you to add a dollar sign and a decimal point with two zeros.
• (See the picture to the top left)
• Second Way
• 1. Click Format
• 2. Click Cells
• (See the picture to the middle left)
• 3. In the middle of the Format Cells window, check for the \$ under Symbol.
• Click OK on the bottom of the window
• (See the picture to the middle right)
• Cells should look like the picture to the bottom left.
• 12. Common Function: Auto Sum
• Auto Sum is the most handy function.
• It simply adds all the numbers in column
• or a row,
• or specified cells.
• 13. Lab: Using AutoSum
• Using AutoSum
• To sum up the row
• Click in cell C2
• Click the AutoSum button
• See picture to the left
• Notice that the numbers in row 2 are highlighted and at the bottom in cell C2 there is =SUM(A2:B2)
• Dissecting =SUM(A2:B2)
• 1. = Equal sign signifies the beginning of a formula
• 2. SUM is the function that adds the cells
• 3. (A2:B2) is the range of cells being added. A2 is the beginning cell, the colon : signifies that it is a range or every cell in between A2 and B2
• and B2 is the ending cell
• 4. Press Enter
• 14. Lab: Using AutoSum continued
• Using AutoSum to add up more rows.
• Click in cell C3
• Click the AutoSum button
• Notice that the 2 nd row of numbers A3-B3 are being added.
• Press Enter to confirm the AutoSum
• Click in cell C4
• Click the AutoSum
• Notice the cell range is C2:C3, we want it to be A4:B4, so let’s change it.
• Click on cell C4
• Click after the )
• Backspace so that you have =SUM(
• Click on cell A4
• Create a colon
• Click on cell B4
• Type a )
• Your formula should be =SUM(A4:B4)
• Press Enter
• 15. Lab: Using AutoSum continued
• Creating AutoSum from Scratch.
• 1. Click in cell C5
• 2. Type: =SUM(A5:B5) (doesn’t make any difference if it is a capital or lower case letter)
• 3. Notice how the cell A5 is outlined in blue and when you type A5 and the same thing with B5.
• 4. Press Enter
• Now let’s sum up the Total Deductions
• Click cell C6
• Click the AutoSum button
• Cell C6 should have =SUM(C2:C5)
• Press Enter
• Now you have summed the entire column.
• 16. Lab: AutoSum and selecting cells
• You can select the cells you want to add which is probably the easiest way to add data.
• Click on cell A2
• Hold down left mouse button while you drag down to cell A5. Now let go of the left mouse button.
• Click the AutoSum button
• Cells A2 through A5 will be added.
• Your total will be in cell A6.
• If you want to insert a comment on cell to explain why a number is in there, you can add it.
• When you roll your mouse over that cell the comment pops up.
• Click on cell B2
• Right Click
• Left click on Insert Comment
• Type : George’s Shoes at Macy’s
• Click in any other cell
• To see the comment click or roll your mouse over cell B2
• Click in cell B2
• Right click
• Click Edit Comment
• Change the comment to Wendy’s dress at Kohl’s
• Click in any other cell
• Roll your mouse over B2 or click on it.