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2010 Technology

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This presentation talks through the important office technology that was released in 2010, including Office 2010, SharePoint 2010, and Cloud Computing. I created it for a webinar we ran in the summer ...

This presentation talks through the important office technology that was released in 2010, including Office 2010, SharePoint 2010, and Cloud Computing. I created it for a webinar we ran in the summer of 2010.

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  • Welcome to the mission critical systems Collaboration in the Clouds webinar. Thank you for joining us. 2010 has been an interesting year for office technology, and we’re going to spend the next hour talking through some of the new innovations, including SharePoint 2010, Office 2010, Windows 7 and Cloud Computing.
  • Today, your presenters will be Jenny Douras, the MCS Director of Knowledge Management, and me, Steven Nichols, the Director of Business Development for Mission Critical Systems.
  • The presentation will take about an hour. We’ll start by introducing MCS and what we call THE BIG CONCEPT, which is the driving force for much of this innovation. We’ll look at the application of this technology for End Users, Business Managers, and Back end IT personnel, and we’ll wrap up with questions and a look toward what is developing on the horizon.
  • Mission critical systems is an end to end IT providerIT Management and IT ConsultingKnowledge Management including SharePoint and document maangementTraining Center
  • Small businesses need a full IT department, including all of the elements
  • SharePoint DevelopmentNationally known for document management, including iManage
  • SharePoint training as well as Microsoft Office programs
  • Open enrollment calendar
  • Old concept- File Server in server room with nested folders.Problems with sharing, finding, and managing informationTendency to rely on email for everythingLimited out of office accessInternet technologyData stored in data centers – no server roomSite Searching and web interfaceThe Big ConceptHost office technology in the cloudIntranets make data more accessible and facilitate collaborationThe End of on premise servers, and old file structuresShow Windows 7 search
  • Read Slide,Communications problems, too much of the wrong kind.Need to CollaborateGet more for less money
  • We’re going to look at the Big Concept, and new Innovations from the perspective of An End users, George, the Senior Sales ConsultantA business manager, Elaine, the CEOAn IT person, Kramer, IT
  • George is a senior sales consultant working with large companies in the Western United States. He is out of the office traveling 3 days a week. He has most of the company’s client data in his laptop bag, and he lives on email.
  • When he goes onsite for a meeting with a client he.Spiral bound notebookRetypes notes into scopes of work, notes for delivery team, documentation of client needs.Emails through consumer email back to office, sending paperwork as an attachment.ProblemsIsn’t around for internal meetings, so he misses a lot of information.Doesn’t have access to documents on the server while travelingCommunicating with the office is entirely through email.Solutions to showSharePoint Project sites around clientsSP Meeting workspaces to catch up on missed meeting infoUploading documents and emails with Workspace SharePoint Workspace (Outlook is to Exchange as SP Workspace is the SP)OneNote – can easily upload and share notes from client meetingsOutlook 2010 organizing conversationsWindows 7 Search of workspace
  • Ease of use in navigating around the new SP 2010 to find and access what he needsGets right documents with SharePoint– Show document library, or workspaceEnters notes in OneNote with Recording – Uses SharePoint Workspace to upload to SharePoint siteUploads paperwork to siteUses workspace to manage schedule and collaborationSynchs calendar or client tasks with Outlook
  • Technology, especially email, has creating information overload. In George’s case he creates 2,500 new documents a year, receives 150 emails, and still uses paper because it’s easier to manage.His emails are this type.His documents are this type.
  • SharepointWorkspacesAnnouncementsSelf Service documentsUsing metadata vs folders in Library for easier access and queriesTask RequestsWorkflowsOutlookOutlook contactsOne Note notebooks
  • Talk about all of the calendars he uses.
  • Project managementOutlook integration
  • Elaine is the CEO of Vandelay industries. PrioritiesImprove communication among employeesLower costs
  • Explain Cloud computingThree common consumer examples of cloud / SASSoftware as a serverInfrastructure as a servicePlatform as a service
  • On Presmise Exchange has high front end costs, regular maintenance, and lots of risk.Hosted exchange saves $14,310 over 3 years.
  • Show Gantt ChartExport to ExcelTalk about dashboards
  • Describe Knowledge Management problemsCompany Announcements, discussion boards, central document management, meeting & project sites
  • Kramer is the firm’s IT person. His priority is to find and recommend solutions that have the biggest impact for the most employees possible. He also wants to reduce risk and focus on more high-level strategic tasks.
  • Orient to higher level tasks.Eliminate low level maintenanceLet end users manage the intranet Show ease of use in editing SharePoint 2010 sites
  • Data is more secure in a cloud environment then in a server room.Bank Vs. Under a mattress
  • We solve many problems for Vandelay industries. George is more effective because he has better communication with the office and doesn’t have to spend so much time sorting through useless emails and doing redundant work.Elaine knows her business is reducing errors by improving communications. She’s lowered costs and taken control of her knowledge capital.Kramer spends less time on maintenance and more time finding solutions for his business. He’s lowered his risk of data loss, security breech, and maintenance mistakes.
  • Includes a site design with a document library with customized metadata, shared calendar, task list, announcements, meeting workspace, and contact list.

2010 Technology 2010 Technology Presentation Transcript

  • mission critical systems
    Collaboration in the Clouds
    2010 Technology Overview
    • SharePoint 2010
    • Office 2010
    • Windows 7
    • Cloud Computing
  • Your Presenters
  • How to use the Webinar Interface
  • What We’ll Cover
  • More free stuff
    28 days of FREE SharePoint and 2 FREE hours of consultation.**
    October 6th 12:00 – 1:00
    Cloud Computing Webinar
    ** Limit to first 5 clients who contact us.
  • Mission Critical Systems
  • Outsourced IT Dept.
    We provide peace of mind and transparency to help businesses better manage their IT
  • Knowledge Management
  • Computer Training
  • Training Calendar
    www.MCStech.net
  • The Big Concept
  • Why the Switch?
    A Dispersed workforce with varying schedules working at a frantic pace need to manage communication overload and reduce costs.
    Email is not the best solution
  • Vandelay Industries
    Your partner in Latex
  • George
  • Meeting in Portland
    Portland, Oregon
  • Meeting Solutions
    Cloud Computing
  • Information Overload
  • Information Solution
  • Meetings & Events
    Primary Calendar, Appointments, travel, Meetings
    Project Calendars
    Appointments
    Production schedule
    Project Management
  • Calendar Solutions
    Primary Calendar, Appointments, travel, Meetings
    Project Calendars
    Appointments
    Production schedule
    Project Management
  • Elaine, CEO
  • Cloud Computing
    On premise Server
    Cloud Computing
  • Wants to lower costs
    $14,310 in savings over 3 years
    Assuming 50 users, tape backup with off-site storage, Enterprise server, $125 / hour for IT consulting.
  • Transparency Problems
  • Knowledge Management
  • Kramer, IT
  • Eliminating Routine Tasks
    10%
    Reduces maintenance tasks
    50%
    40%
    15%
    Empowers End Users
    50%
    35%
    Platform for developing solutions
  • Reducing Risk
    Vandelay Industries
    Universal Power Supply
    Generators
    Virus Protection
    SAS 70 Type II Compliance
    At Rest encryption
    Enterprise level infrastructure
  • Solutions involved
    Cloud Computing
  • Contact us
    28 days of FREE SharePoint and 2 FREE hours of consultation.**
    ** Limit to first 5 clients who contact us.
  • Cloud Computing Webinar
    Moving to the cloud
    October 6th 12:00 – 1:00
    Principles behind Cloud Computing
    The reason for the switch
    The ROI of the model
    How to get started
    Register by emailing cloud@mcstech.net
  • Thank you for coming
    mission critical systems
    “We provide peace of mind and transparency to help businesses better manage their IT”
    (303) 383-1627 x 1104
    www.MCStech.net