Excel PowerPoint

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Excel PowerPoint

  1. 1. Productivity Programs Microsoft Excel 2007 Tech Lit
  2. 2. Productivity Programs Productivity Program Project/Task Software Application Word processors Text Documents (i.e. papers, letters) Microsoft Word 2007 Spreadsheet programs Working with numbers/calculation s Microsoft Excel 2007 Presentation programs Presentations with graphics and text Microsoft PowerPoint 2007 Database programs Organize data (i.e. contact information) Microsoft Access 2007
  3. 3. Microsoft Excel  Store, organize, use and modify data  Perform calculations  Create charts and graphs
  4. 4. Microsoft Excel 2007 Click the Start Button, Click All Programs Opening from Computer Desktop
  5. 5. Microsoft Excel 2007 Click Microsoft Office Folder to open, click Microsoft Office Excel 2007 to open Opening from Computer Desktop
  6. 6. Microsoft Excel 2007 A blank Excel spreadsheet will open Opening from Computer Desktop
  7. 7. Double Click Internet Explorer Shortcut on the desktop Microsoft Excel 2007 Opening from Citrix
  8. 8. Enter User Name and Password, Click Log On Microsoft Excel 2007
  9. 9. Double Click Office 2007 Folder to open Microsoft Excel 2007
  10. 10. Double Click Excel 2007 to open Microsoft Excel 2007
  11. 11. Auburn Acceptable Use Notice, Click OK Microsoft Excel 2007
  12. 12. Microsoft Excel 2007 A blank Excel spreadsheet will open Opening from Computer Desktop
  13. 13. Microsoft Excel 2007 The Excel Window Opening from Computer Desktop http://www.microsoft.com/about/corporatecitizenship/citizenship/giving/programs/up/digitalliteracy/content/eng/courses/2697BE/wrapper.htm?Lang=en- us?ManifestPath=http://www.microsoft.com/about/corporatecitizenship/citizenship/giving/programs/up/digitalliteracy/content/eng/courses/2697BE/course/
  14. 14.  Workbook : a file created in Excel 2007. A workbook can contain one or more worksheets and related items. An Excel 2007 workbook contains three worksheets.  Worksheets : a single spreadsheet in a workbook. You can add or delete worksheets in a workbook as required.  Rows: the horizontal divisions in a worksheet are called rows. Each row is identified by a number. For example, the first row in a worksheet is 1.  Columns: the vertical divisions in a worksheet. Each column is identified by a letter. For example, the first column in a worksheet is A.  Cell: formed by the intersection of a row and a column. The highlighted rectangular border formed around an active cell is called a cell pointer. An active cell is the cell in which you are working currently. There can be only one active cell at a time. You can use a cell to store and display different types of data such as text, numbers, or formulas.  Cell Address: made of the column letter and row number of the cell. For example, the cell formed by the first column and first row has the cell address A1. The cell address indicates the exact location of a cell in a worksheet.  Status bar: this bar provides information about the present status of work in the worksheet. For example, if you are not working on the worksheet, the status bar displays the message “Ready.” When you click in a blank cell to enter data, the status bar displays the message “Enter.” Microsoft Excel 2007 Vocabulary http://www.microsoft.com/about/corporatecitizenship/citizenship/giving/programs/up/digitalliteracy/content/eng/courses/2697BE/wrapper.htm?Lang=en- us?ManifestPath=http://www.microsoft.com/about/corporatecitizenship/citizenship/giving/programs/up/digitalliteracy/content/eng/courses/2697BE/course/
  15. 15. Excel blank workbook Name Box Formula Bar Active Cell (A1) Workbook level buttons Vertical scroll bar Horizontal scroll bar Sheet tab scrolling buttons Sheet tabs & insert worksheet button
  16. 16. Enter Company Name in cell A1 Click Enter to confirm data you entered
  17. 17. Enter First Quarterly Sales in cell A2 Click Enter
  18. 18. Click Enter again to make A4 active Type an item name in A4 and click Enter
  19. 19. Type another item name in A5 Notice AutoComplete feature
  20. 20. Type in additional inventory items in cells A6 and A7 Type “Total” in cell A8; click Enter
  21. 21. Type “January” in cell B3 Notice the Cancel and Enter buttons that become active on the Formula Bar Click the Enter button to confirm data and keep cell B3 active
  22. 22. Hover over the small black square in the lower right corner of cell B3 Black crosshairs will appear – the fill handle
  23. 23. Click on the fill handle and drag to cell D3 Click the drop down arrow on the Auto Fill Options button to see options, Fill Series should be marked
  24. 24. Click CTRL + HOME to make cell A1 active
  25. 25. Notice that the text in cell A1 is longer than column A Point to the vertical line between columns A and B
  26. 26. Drag the pointer to change column A to 130 pixels
  27. 27. Click Undo to undo changing the width of column A
  28. 28. Click cell B3 and drag to highlight/select cells B3:D3 Click the Center button to center the months text
  29. 29. Click cell B4 and enter 47991.12 Press TAB to confirm data and move active cell to the right
  30. 30. Continue entering the rest of the sales numbers as shown above Use ENTER, TAB or ARROW keys to move cells
  31. 31. Click in cell B8 and type =b4+b5+b6+b7
  32. 32. Click Enter Notice the Total
  33. 33. Click the Formulas Tab, click AutoSum, click Sum
  34. 34. Notice the SUM Formula and the range Click ENTER
  35. 35. Notice the Total
  36. 36. Click in cell D8, type =SUM( Select cells D4, D5, D6 and D7 Type ) to close the formula; Click ENTER
  37. 37. Notice the TOTAL
  38. 38. Click in Cell E3, type TOTAL, click Enter
  39. 39. Click ALT = to enter the SUM function in cell E4 Click ENTER
  40. 40. Notice the Total
  41. 41. Click cell E4, hover over the fill handle, click and drag through cell E8 to fill the rest of the formulas
  42. 42. Notice Sums and AutoFill Options
  43. 43. Select cells A1:E1 Click Home Tab, click Merge and Center in Alignment Group
  44. 44. With cells A1:E1 still selected, click Cell Styles, Click Title style
  45. 45. Select cells A2:E2, click Merge & Center
  46. 46. Click Cell Styles, click Heading 1
  47. 47. Select cells B3:E3, click CTRL and select cells A4:A8
  48. 48. Click Cell Styles, click Heading 4 to apply this style to cells B3:E3 and cells A4:A8
  49. 49. Select cells B4:E4, click CTRL and select cells B8:E8
  50. 50. On the Home Tab, in the Number Group, click the Accounting Number Format button $ Notice the numbers in cells B4:E4 and B8:E8
  51. 51. Select cells B5:E7, click the Comma Style in the Number Group
  52. 52. Select cells B8:E8, click Cell Styles, click Total style
  53. 53. Click the Page Layout tab, click Themes, click Apex theme to apply
  54. 54. Select cells A3:D7, click Insert Tab, click Columns in Charts Group, click Clustered Column (first 2D option) chart to insert
  55. 55. Point to the top of the chart, click and drag chart to line up with cell A10
  56. 56. On the Design Tab, in the Data Group, click Switch Rows/Columns
  57. 57. Notice the category labels changed
  58. 58. On the Design tab, in the Chart Layouts group, click the More button
  59. 59. Click Layout 1, notice chart changes
  60. 60. Click to select the Chart Title, type 1st Quarter Sales, click off Chart Title to deselect
  61. 61. In the Chart Styles group, click the More button
  62. 62. Click Style 26 to apply, notice changes
  63. 63. Click the Insert Tab, in the Text group, click Header & Footer
  64. 64. In the Navigation group, click Go to Footer
  65. 65. Click in the Left Footer Pane, in the Header & Footer Elements group, click File Name, click cell above Footer area to exit Header & Footer
  66. 66. Click the Page Layout tab, in the Page Setup group, click Margins, click Custom Margins
  67. 67. In the Page Setup dialog Box, under Center on page, select Horizontally, click OK
  68. 68. Click Office Button, point to Print, click Print Preview
  69. 69. Print Preview, click Close Print Preview
  70. 70. Click Start Button, click Save As
  71. 71. Navigate to your Tech Lit folder, save the workbook as FirstName_LastName_Excel_1, click Save
  72. 72. Click X to close Excel

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