Developing an-event-proposal
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Developing an-event-proposal

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    Developing an-event-proposal Developing an-event-proposal Presentation Transcript

    • Developing an Event Proposal: (RFP) SLS 3205 Summer 2007
    • Most Basic
        • Objective
        • Background
        • Requirements
        • Deadline
    • More Involved
      • Objective
      • Background
      • Elements of Response
      • Term of Contract
      • Deadline
      • Review
    • Objective
        • What is the purpose of the proposal?
        • What are you going to provide
          • Be General
          • Sell the sizzle!!
    • Background
        • Executive Summary
        • Describe the event, venues
        • Describe what you plan to do as the event contractor (generally)
    • Elements of Response
        • Theme for the event
        • Description of any supporting events
          • Music
          • Food
          • Contests
        • Description of specific locations to be utilized
    • Elements of Response (cont.)
      • Physical design of venues
        • Schematic of fields
        • Maps
      • Provisions for public health and safety
        • Security
        • Logistics
      • Availability and type of concessions
        • Contracted
        • Provided by association
    • Response (cont.)
      • 7. Plan for securing participants
      • 8. Plan for securing sponsors
      • 9. Description of Advertising Campaign
      • 10. Volunteer coordination plan
      • 11. Community Involvement Proposal
      • 12. Publicity Campaign
    • Event Organization Chart
      • Develop a schematic chart that outlines the organizational structure of
        • Tournament Organizing Committee
        • Break down requirements into component parts
    • Budget
      • Detailed budget for event
        • 1 year- 1 month?
        • Revenue commitments
          • Necessary to finance event
          • Startup and ongoing
    • Experience
      • List your experience
        • Previous events
        • Work effort
          • What did you (your company) provide at previous event(s)
        • References
        • Results of Events
          • Financials
          • Attendance
          • Media
    • Selling to the Internal Audience
      • Event organizers
      • What do you have to offer them?
      • Why should they hire you and/or your company?
    • Selling to the External Audience
      • Local Community
      • Visitor’s and Convention Bureau
      • Sport Authority
      • Other audiences
      • SportBusiness Journal
        • (examples of events)
      • IAAM
      • NGB’s