Spsatl2013 Displaying Dynamic Content With SharePoint Search

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Learn the basics of SharePoint Search, and how to leverage the new web parts in SharePoint 2013 to display dynamic content in your sites.

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  • Grand Prize winner selectedfrom session winners
  • Spsatl2013 Displaying Dynamic Content With SharePoint Search

    1. 1. SPSATL 2013Dynamic Contentusing SharePointSearchSHAREPOINT SATURDAY ATLANTA – JUNE 8, 2013MIKE ORYSZAKBLOG: WWW.MIKEORYSZAK.COMTWITTER: @NEXT_CONNECTLINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK
    2. 2. SPSATL 2013About MeSenior SharePoint Solution Architect w/ B&R SolutionsMicrosoft SharePoint Server MVPLeader for Triangle SharePoint User Group (TriSPUG)Dev and Architect with MS stack since 1996Working with SharePoint since 2002Raleigh-Durham, NCScan the QR code for achance to win a prize!BLOG: WWW.MIKEORYSZAK.COMTWITTER: @NEXT_CONNECTLINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK2
    3. 3. 3 |SharePoint Saturday Atlanta3 |SharePoint Saturday Atlanta
    4. 4. 4 |SharePoint Saturday Atlanta4 |SharePoint Saturday Atlanta
    5. 5. 5 |SharePoint Saturday Atlanta5 |SharePoint Saturday Atlanta
    6. 6. 6 |SharePoint Saturday Atlanta6 |SharePoint Saturday Atlanta
    7. 7. SPSATL 2013SessionOverviewSearch BasicsDifferences Between 2010 and 2013Understanding QueriesShowing Dynamic ContentCloseoutTarget Audience:Site Administrators and Power Userslooking to maximize the effectivenessof their site.BLOG: WWW.MIKEORYSZAK.COMTWITTER: @NEXT_CONNECTLINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK7
    8. 8. SPSATL 2013Search BasicsDYNAMIC CONTENT USING SHAREPOINT SEARCHBLOG: WWW.MIKEORYSZAK.COMTWITTER: @NEXT_CONNECTLINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK8
    9. 9. SPSATL 2013SPSATL 2013Search BasicsCrawlingA scheduled activity that evaluates the content, meta-data and security.IndexProcessed info that describes the crawled contentExtremely fast compared to querying source contentSecurityOnly items the user has access to will be returnedReferred to as “Security Trimming”BLOG: WWW.MIKEORYSZAK.COMTWITTER: @NEXT_CONNECTLINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK9
    10. 10. SPSATL 2013SPSATL 2013Search BasicsManaged PropertiesCan be used to query against a specific attributeExamples:AuthorContentTypeCreatedByLastModifiedTimeFirstNameVersion Differences:In 2010 and before, these have to be managed in the Search Service ApplicationIn 2013, these are automatically added when content is crawledBLOG: WWW.MIKEORYSZAK.COMTWITTER: @NEXT_CONNECTLINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK10
    11. 11. SPSATL 2013SPSATL 2013Search BasicsScopes and Query RulesOverviewPre-set rules for filtering contentCan be defined and testing globally or at Site Collection levelFeature typically under utilized in most environmentsVersion Differences:In 2010Referred to as ScopesDefault scopes include: All Sites, People, This SiteIn 2013Referred to as Query RulesAdded ability to test the Query RulesAdded ability to target the Query Rules to content and audiencesBLOG: WWW.MIKEORYSZAK.COMTWITTER: @NEXT_CONNECTLINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK11
    12. 12. SPSATL 2013SPSATL 2013Search BasicsContent ClassificationContentClass OverviewNot all content is the sameContentClass property helps to segment content by its fundamental typeExamples:SPSPeople – User ProfilesSTS_Site – Site CollectionSTS_Web – Site/WebSTS_list_[doccumentlibrary] * – ListSTS_listitem_[documentlibrary] * – List Item* Note name in brackets can be replaced with template nameBLOG: WWW.MIKEORYSZAK.COMTWITTER: @NEXT_CONNECTLINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK12
    13. 13. SPSATL 2013UnderstandingQueriesDYNAMIC CONTENT USING SHAREPOINT SEARCHBLOG: WWW.MIKEORYSZAK.COMTWITTER: @NEXT_CONNECTLINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK13
    14. 14. SPSATL 2013SPSATL 2013Understanding QueriesQuery FormattingLimit – 255 charactersContent Classes - ContentClass:ValueManaged Properties - Property:ValueLogical Operators - AND, OR, NOT, +, -Relational Operators - <, >, <=, >=, <>Filename – filename:”name”File Type – filetype:valueWildcards – Property:Partial ValueBLOG: WWW.MIKEORYSZAK.COMTWITTER: @NEXT_CONNECTLINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK14
    15. 15. SPSATL 2013SPSATL 2013Understanding QueriesSimple Query ExamplesContentClass:STS_SiteUses the content classes specification to return all of the Site CollectionsDepartment:”IT”Would return all of the people with a value of IT in the Department user profile propertyFiletype:PDFWould return all PDF documentsBLOG: WWW.MIKEORYSZAK.COMTWITTER: @NEXT_CONNECTLINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK15
    16. 16. SPSATL 2013SPSATL 2013Understanding QueriesCompound Query ExamplesContentType:”Check Request” AND RequestStatus:”Completed”Returns results for items with a ContentType set to “Check Request” and a RequestStatus of “Completed”contentclass:sts_listitem_announcements AND author:“Jane Doe"Would return all announcements authored by Jane DoeContentType:”Enrollment Form” AND Write>”6/1/2012” AND Filetype:PDFWould return all content classified as an Enrollment form, added or modified after 6/1/2012, and of the filetypePDF.BLOG: WWW.MIKEORYSZAK.COMTWITTER: @NEXT_CONNECTLINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK16
    17. 17. SPSATL 2013Showing DynamicContentDYNAMIC CONTENT USING SHAREPOINT SEARCHBLOG: WWW.MIKEORYSZAK.COMTWITTER: @NEXT_CONNECTLINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK19
    18. 18. SPSATL 2013SPSATL 2013Showing Dynamic ContentOut of the Box Web PartsNew Web Parts with SharePoint 2013Much stronger emphasis on using Search to power large, dynamic sites that can display content beyondthe site collectionWeb Part CategoriesContent RollupSearch-Driven ContentSearchBLOG: WWW.MIKEORYSZAK.COMTWITTER: @NEXT_CONNECTLINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK20
    19. 19. SPSATL 2013SPSATL 2013Showing Dynamic ContentContent RollupPrevious versions relied on the Content Query Web Part (CQWP)Queried source content in sites directly, did not use searchContent Search Web Part introduced with 2013Uses Search to return resultsProvides interface for configuring and testing your queryProvides configuration for 3 views; List, List with Paging, or SlideshowProvides configuration for property mapping (identification)BLOG: WWW.MIKEORYSZAK.COMTWITTER: @NEXT_CONNECTLINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK21
    20. 20. SPSATL 2013SPSATL 2013Showing Dynamic ContentSearch-Driven ContentSearch-Driven Content Web Part Category added with 2013These are extensions of the Content Search web part, providing an initial query to work fromExtensively use Result SourcesWeb Parts include:Recommended ItemsRecently Changed ItemsPopular ItemsPicturesPagesItems Matching TagVideosWeb PagesWiki PagesBLOG: WWW.MIKEORYSZAK.COMTWITTER: @NEXT_CONNECTLINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK22
    21. 21. SPSATL 2013SPSATL 2013Showing Dynamic ContentSearchSearch Web Part CategorySearch Results Web PartAvailable going back to 2001Updated for 2013 to include the query build/test formAvailable as part of the Standard CALBLOG: WWW.MIKEORYSZAK.COMTWITTER: @NEXT_CONNECTLINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK23
    22. 22. SPSATL 2013ShowingDynamicContentDemonstrationBLOG: WWW.MIKEORYSZAK.COMTWITTER: @NEXT_CONNECTLINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK24
    23. 23. SPSATL 2013CloseoutDYNAMIC CONTENT USING SHAREPOINT SEARCHBLOG: WWW.MIKEORYSZAK.COMTWITTER: @NEXT_CONNECTLINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK25
    24. 24. SPSATL 2013Questions?BLOG: WWW.MIKEORYSZAK.COMTWITTER: @NEXT_CONNECTLINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK26
    25. 25. SPSATL 2013SPSATL 2013ResourcesKeyword Query Syntax Referencehttp://technet.microsoft.com/en-us/subscriptions/index/ee558911(v=office.14).aspxProperty Restriction Keyword Querieshttp://technet.microsoft.com/en-us/subscriptions/ff394509.aspxMy Search Blog Postshttp://mikeoryszak.com/tag/search/BLOG: WWW.MIKEORYSZAK.COMTWITTER: @NEXT_CONNECTLINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK27
    26. 26. SPSATL 2013 @SPS_ATL #SPSATL speaker sponsorSession Prizes1 4 $25 gift cards2 4 $25 gift cards3 4 $25 gift cards4 4 $25 gift cards5 4 $25 gift cards

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