Choosing Applicant Tracking Software to Ensure EEO / OFCCP Compliance

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So, you're trying to find tools to help with EEO/ OFCCP compliance. So, what should you be looking for? Here is a list of things that you need to consider. My first piece of advice is when choosing applicant tracking software make sure you not only ask the right questions; also take the time to see the feature in action, live, so you really know how everything works. This is important stuff; don’t just take the salesperson’s word for it.

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Choosing Applicant Tracking Software to Ensure EEO / OFCCP Compliance

  1. 1. Newton Software <br />Smart Recruiting Software Simplifies Hiring<br />www.newtonsoftware.com<br />
  2. 2. Choosing Applicant Tracking Software<br />to Ensure EEO / OFCCP Compliance<br />www.newtonsoftware.com<br />
  3. 3. What questions do you ask your recruiting software vendor to make sure you’re buying an ATS that will keep your company EEO / OFCCP compliant?<br />www.newtonsoftware.com<br />
  4. 4. Request EEO information for every job from your careers page. <br />Just about any applicant tracking system will include a feature that requests voluntary EEO information from applicants during the online application process. If it doesn’t, don’t buy it. A good looking, fully-branded careers site, that displays your EEO disclaimer and asks for voluntary EEO/AA information should be easy to set up and simple to manage without support from IT.<br />www.newtonsoftware.com<br />
  5. 5. Automatically capture “reasons for non-selection” for every applicant. <br />Here’s where the rubber really meets the road. OFCCP regulations require employers to capture a reason for non-selection for every candidate they receive. When evaluating recruiting software, you MUST determine how it will capture reasons for non-selection. This information is critical and most legacy applicant tracking systems have no way of capturing this data. Those that do, often require you and your team to take time consuming extra steps and force you to enter loads of data manually. Choose a system that enables everyone in your company to easily, accurately and automatically capture pre-selected reasons for non-selection without creating extra steps in your recruiting process.<br />www.newtonsoftware.com<br />
  6. 6. Ask minimum qualification question for every job. <br />Asking minimum qualifications is best accomplished during the online application process. When applicants do not meet a job’s minimum qualifications the government does not require you to track them as an applicant. Choose recruiting software that allows you to automate this process, and you’ll save time by ensuring that you are processing only the applicants that are qualified for your jobs. A smart recruiting system will store each applicant’s minimum qualification answers with their record and will allow you to remove candidates of this type from your applicant flow logs automatically.<br />www.newtonsoftware.com<br />
  7. 7. Create applicant flow logs automatically for any job. <br />Every federal contractor must generate applicant flow logs that record all the information required by the OFCCP regulations for conducting an adverse impact analysis. If an applicant tracking system is already tracking all the relevant information that comprises a flow log (data received, name, position, job group, race and sex, veterans status, reason for non-selection, date of hire), generating a report should be simple. Ideally choose recruiting technology that’ll allow you to export applicant flow logs into the same form that you’ll send to the OFCCP.<br />www.newtonsoftware.com<br />
  8. 8. Create Hire/Offer Logs instantly. <br />The purpose of this report is to record each hire or job offer made by your company during the reporting period being analyzed as part of your affirmative action plan. Again, you’ll want to select software that automatically tracks all the required information to fulfill the OFCCP’s requirements (date of hire, date of offer, job title, job group, gender, ethnicity, race, veterans’ status). Creating a report should take one or two clicks, and should allow you to export the report to Excel.<br />www.newtonsoftware.com<br />
  9. 9. Create Hire/Offer Logs instantly. <br />The purpose of this report is to record each hire or job offer made by your company during the reporting period being analyzed as part of your affirmative action plan. Again, you’ll want to select software that automatically tracks all the required information to fulfill the OFCCP’s requirements (date of hire, date of offer, job title, job group, gender, ethnicity, race, veterans’ status). Creating a report should take one or two clicks, and should allow you to export the report to Excel.<br />www.newtonsoftware.com<br />
  10. 10. Audit your EEO statistics anytime from an online dashboard. <br />Now, it’s up to you to monitor and regularly audit your EEO/AA data. Proactive assessment and management can prevent costly litigation. Purchasing software that allows to view EEO data online and to generate custom reports is essential and is a good way to take preventative steps against risks. Make sure that you have access to all of your EEO/AA data, so you can ensure that your company is indeed an equal opportunity employer.<br />www.newtonsoftware.com<br />
  11. 11. For more information contact us<br />www.newtonsoftware.com<br />www.newtonsoftware.com<br />

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