Office Communication the 2.0 Way

Slide 1: Nicole C. Engard September 20, 2007 Office Communication The 2.0 Way

Slide 2: It's time to start a new project. What do you do? Set up a meeting with everyone • involved? Start a list of tasks on your personal • calendar? Create and email a document assigning • specific people to tasks?

Slide 3: Why not use a blog?

Slide 4: Typical Project Procedures

Slide 5: Communication During a Project

Slide 6: Communication During a Project

Slide 7: Communication During a Project

Slide 8: Communication During a Project

Slide 9: Communication During a Project

Slide 10: Communication During a Project And now,everyone knows little bits and pieces and no one knows everything.

Slide 11: Then there’s the issue of finding information years down the road … How many of you can say that one year down the line you’ll be able to find that email regarding policy changes?

Slide 12: Blogs as an office communication tool Web-based & full-text searchable • Archived & backed up • Visible to all staff (depending on permissions) – • no one is left out Fewer emails to store/search through • Conversational (email-like) format • Date and time stamps • Ability to link to relevant pages & comments •

Slide 13: Project’s Complete: Now What?

Slide 14: Once your project is done, what do you do with all of those documents you were passing back & forth? Store them on a shared drive? • Add links to them on your intranet? • Store them in your email? • Print them out? •

Slide 15: Why not try a wiki?

Slide 16: Wikis as an office collaboration tool Web-based & full-text searchable • Archived & backed up • Visible to and editable by all staff (if • permissions allow) – no one is left out History of edits with date and time stamps • Ability to link to relevant pages & comments •

Slide 17: Possible Intranet Tools Content management systems (CMS) usually • include blogs, wikis and other office communication and collaboration tools Microsoft Sharepoint − − Joomla www.joomla.org Drupal www.drupal.org − Demo freely available CMSs: − www.opensourcecms.com

Slide 18: Let’s See A Working Example in Action!

Slide 19: Nicole C. Engard Metadata Librarian Princeton Theological Seminary Library nicole.engard@ptsem.edu & nengard@gmail.com http://web2learning.net Thank You Learn more: http://web2learning.net/learn-more