Office Communication the 2.0 Way

Office Communication The 2.0 Way Nicole C. Engard September 20, 2007

It's time to start a new project. What do you do?

Set up a meeting with everyone involved?

Start a list of tasks on your personal calendar?

Create and email a document assigning specific people to tasks?

Why not use a blog?

Typical Project Procedures

Communication During a Project

Communication During a Project And now,everyone knows little bits and pieces and no one knows everything.

How many of you can say that one year down the line you’ll be able to find that email regarding policy changes? Then there’s the issue of finding information years down the road …

Blogs as an office communication tool

Web-based & full-text searchable

Archived & backed up

Visible to all staff (depending on permissions) – no one is left out

Fewer emails to store/search through

Conversational (email-like) format

Date and time stamps

Ability to link to relevant pages & comments

Project’s Complete: Now What?

Once your project is done, what do you do with all of those documents you were passing back & forth?

Store them on a shared drive?

Add links to them on your intranet?

Store them in your email?

Print them out?

Why not try a wiki?

Wikis as an office collaboration tool

Web-based & full-text searchable

Archived & backed up

Visible to and editable by all staff (if permissions allow) – no one is left out

History of edits with date and time stamps

Ability to link to relevant pages & comments

Possible Intranet Tools

Content management systems (CMS) usually include blogs, wikis and other office communication and collaboration tools

Microsoft Sharepoint

Joomla www.joomla.org

Drupal www.drupal.org

Demo freely available CMSs: www.opensourcecms.com

Let’s See A Working Example in Action!

Thank You Nicole C. Engard Metadata Librarian Princeton Theological Seminary Library [email_address] & [email_address] http://web2learning.net Learn more: http://web2learning.net/learn-more