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AIESEC Singapore 13-14 National Support Team Application Package
 

AIESEC Singapore 13-14 National Support Team Application Package

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AIESEC Singapore 13-14 National Support Team Application Package

AIESEC Singapore 13-14 National Support Team Application Package

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    AIESEC Singapore 13-14 National Support Team Application Package AIESEC Singapore 13-14 National Support Team Application Package Presentation Transcript

    • AIESEC Singapore National Support Team Application 2013 - 2014
    • Foreword Welcome to AIESEC Singapore’s NST application package! We are excited at the possibility of working with you to develop and enhance the AIESEC experience that we deliver to our various stakeholders for 13-14. While NST positions have traditionally been a platform for senior members to continue contributing to the organization and develop themselves further in a specific functional area, it is our team’s stand for the 13-14’s NST experience to be more than ever. We envision a more structured engagement points and responsibilities for every NST position created. Besides undertaking a functional role, NST members can expect to participate in group and national level activities or event in order to broaden their learning points. Through these engagement points, NST members can also expect to forge a more collaborative connection between the MC and LC entities. In the following pages, you will find more details on how the above will look like for you. But it is also our hope that you start asking yourself the following as you decide on your choices - “Why not?” and “How can I make this work for me?”. With that we wish you all the best with your application! “Team Singapore: Together, more than ever” With best regards, Member Committee of AIESEC Singapore 13-14
    • Structure of NST MCP Finance Financial Controller Financial Operations Analyst Fund Manager Youth Marketing Online Marketing Manager Graphic Design Manager Youth Engagement TBA (round 2) GCDPo TBA (round 2) GIPo TBA (round 2) Talent Mngt LEAD Implementer Int Comm Manager Business Development TBA (round 2) GIPi Business Relations Coordinator Business Marketing Coordinator GCDPi TBA (round 2) Note: There will be more NST positions made available during Round 2
    • Application Details Who? Open to AIESEC Singapore members only (unless stated otherwise) How? To apply for NST role, simply do the following – 1. Read this application package 2. Contact the relevant MC VP responsible should you have further questions on the interested positions 3. Apply for the relevant positions that you are interested in through the Application Form below 4. Wait for the MC VP responsible to contact you further for interview upon successful shortlisting What? As a prospective NST, you can look forward to the following – Individual Engagement • Regular coaching with MC VP • Mid term and year end review/feedback Group Engagement • Combined training • Induction camp • Participation in relevant OC/taskforce with LC members National Engagement • Involvement in conferences (specialized track) – as participant/co-facis • Networking with the external stakeholders (ie, interns, alumni, corporates) • Specialized training (internal or external) where applicable NST Application Form
    • Application Details When? Key dates to watch out are as follow – July • 2/7/2013: Round 1 application released! • 2/7/2013 – 22/7/2013: Application for NST through Google form • 9/7/2013: Round 2 application released! *interviews are conducted on a rolling basis (as and when we receive quality applications) August • 3/7/2013: NST Induction Camp (3-7pm)! *NST Induction Camp is geared at bringing all NSTs together for a shared purpose and understanding of the term ahead) September • 14/9/2013: Jumpstart Conference! December • 13/12/2013 – 17/12/2013: NLDC Conference! *NSTs are expected to attend these conferences (either as delegates, co-faci) October & March • Mid-term and end-term review/feedback between MC VP and NST *Some NST positions may be reviewed and added in subsequent months
    • National Support Team Application Job Descriptions (2013 – 2014)
    • Financial Controller Role Description The Financial Controller will be responsible in supporting the MC VP Finance in optimizing the financial processes of each LCs after the recent finance decentralization initiative in 12-13. Duration: July 2013 – March 2014 Reportis to: Isa (MC VP Finance) Areas of Responsibility 1. Conduct quarterly audits with LCs to ensure proper financial administrative procedures are adhered to 2. Develop sustainability framework for LC’s finance management and internal control 3. Develop robust MC - LC finance processes and internal controls to improve LC financial managements 4. Co-develop compendium for new financial model with MC VP Finance Major Stakeholders Internal: MC VP Finance, LCPs, LC VP Finance External: Auditor, Board of Advisor, Registrar of Societies Key Performing Indicators 1. AIESEC Singapore meets RoS’s standards (financial aspect) 2. LCs meeting financial guideline as outlined in compendium and constitution (no. of financial breaches) 3. Timely audits to be conducted Key Learning 1. Practical application of financial management skills (ie, internal audit, financial planning, etc) 2. First hand exposure to financial change management 3. Project management Expectations 1. 10 hours weekly (bi-weekly meeting) 2. Participation in financial trainings and relevant taskforce created pertaining to scope of responsibilities 3. Accounting/audit/finance background is preferred
    • Financial Operations Analyst Role Description The Financial Operations Analyst will be responsible in supporting the MC VP Finance in areas of financial administration and management. Duration: July 2013 – June 2014 Reports to: Isa (MC VP Finance) Areas of Responsibility 1. Document financial transactions through the Xero system. 2. Reconcile financial discrepancies by collecting and analyzing account information. 3. Prepare quarterly reporting of AIESEC Singapore’s financials 4. Prepare regular disbursements of finances to relevant stakeholders Major Stakeholders Internal: MC VP Finance, LCPs, LC VP Finance, members External: Auditor, Board of Advisor, Vendors Key Performing Indicators 1. Accurate entries and management of Xero 2. Timely financial reporting and disbursement Key Learning 1. Practical application of financial management skills (ie, financial tracking, reporting, etc) 2. Awareness of the organization’s financial transactions 3. Stakeholder reporting Expectations 1. 10 hours weekly (bi-weekly meeting) 2. Participation in the relevant financial trainings pertaining to scope of responsibilities 3. Accounting/finance background is preferred
    • Fund Manager Role Description The Fund Manager will be responsible in supporting the MC VP Finance to manage the available funds for the purpose of scale management and program enhancement. Duration: July 2013 – March 2014 Reports to: Isa (MC VP Finance) Areas of Responsibility 1. Develop framework, assess application, track and manage Leadership Development Fund 2. Develop framework, assess proposals and manage Project-Initiative fund 3. Develop framework, assess application, track and mange bursaries 4. Analyze investment possibilities and reserve management Major Stakeholders Internal: MC VP Finance, LCPs, LC VP Finance, members External: AIESEC alumni, Board of Advisor Key Performing Indicators 1. Effective utilization of funds and bursaries 2. Percentage of strategic financial objectives achieved through funds and bursaries Key Learning 1. Practical application of fund management and investment management 2. Project management Expectations 1. 10 hours weekly (bi-weekly meeting) 2. Past Team Leader or EB background is preferred
    • Online Marketing Manager Role Description The Online Marketing Manager will be responsible in supporting the MC VP Youth Marketing to manage and enhance AIESEC Singapore’s online presence. Duration: July 2013 – June 2014 Reports to: Nada (MC VP Youth Marketing) Areas of Responsibility 1. Manage existing social media and website content of AIESEC Singapore (ie,Facebook, Twitter, Youtube and LinkedIn) 2. Develop online promotion campaigns /creating quarterly content plan for social media, PPC campaigns, promotion through other fanpages, viral marketing, newsletters/ 3. Develop a blog for AIESEC Singapore for the purpose of showcasing impact 4. Monitor social media trends, tools & applications through monthly reporting Major Stakeholders Internal: MC VP Youth Marketing, LC VP YM External: Social media developer, designer Key Performing Indicators 1. Traffic generated to online platforms managed 2. Percentage of growth in application for recruitment through Online Recruitment System (ORS) 3. Timely reporting of social media trends generated Key Learning 1. Practical application of marketing and communication skills 2. Project management 3. Management of online platforms Expectations 1. 10 hours weekly 2. Strong interest in marketing/communication 3. Prior experience in managing online social media (ie, Facebook, Twitter, Youtube) is preferred
    • Graphic Design Manager Role Description The Graphic Design Manager will be responsible in supporting the MC VP Youth Marketing in managing the external branding of AIESEC to the youth market. Duration: July 2013 – June 2014 Reports to: Nada (MC VP Youth Marketing) Areas of Responsibility 1. Design the visual elements and create guidelines to the Exlore brand (GCDP) 2. Create marketing materials and templates for Explore brand as well as for key events pertaining to the youth market 3. Provide advisory services to LCs on creation of marketing materials 4. Co-deliver education and trainings on design with MC VP YM Major Stakeholders Internal: MC VP Youth Marketing, LC VP YM, members External: Schools, other student populations Key Performing Indicators 1. No. of applications received based on marketing materials created 2. Quantity and quality of marketing materials created for Explore brand (GCDP) 3. No. of trainings delivered to LC 4. No. of brand breaches on marketing guideline Key Learning 1. Brand management 2. Practical insights into applying design skills 3. Marketing and communication skills Expectations 1. 10 hours weekly (busier during recruitment cycle) 2. Strong interest in marketing/communication 3. Prior experience in design skills (ie, Photoshop) is preferred 4. Compatible as a virtual NST role
    • LEAD Implementer Role Description The LEAD Implementer will be responsible in supporting the MC VP Talent Management to manage and enhance the existing LEAD program for the EB and Team Leaders. Duration: July 2013 – June 2014 Reports to: Kar-Men (MC VP Talent Management) Areas of Responsibility 1. Coordinate the implementation of existing LEAD for EB with the LEAD partner 2. Identify and develop key focus areas of leadership development for leaders of AIESEC (TL, middle managers, OCP) besides that of EB 3. Pilot new LEAD implementation framework geared at the Team Leaders of AIESEC 4. Engage and grow new/existing LEAD partnerships Major Stakeholders Internal: MC VP Talent Management, LCPs, EBs, TLs External: LEAD partners, training firms Key Performing Indicators 1. Quality of LEAD sessions conducted (feedback) 2. Percentage of achievement of LEAD objectives set out 3. Continuity of LEAD partner(s) and its program Key Learning 1. Practical insights into training and development 2. Project management 3. Stakeholder management Expectations 1. 10 hours weekly 2. Strong interest in training and development 3. Participation in trainings (where relevant to areas of responsibilities) 4. Prior experience in Talent Management or Team Leader/EB background is preferred
    • Internal Communication Manager Role Description The Internal Communication Manager will be responsible in supporting the MC VP Talent Management to manage the internal communication of AIESEC Singapore. This will be crucial in educating and building the identity among members. Duration: July 2013 – June 2014 Reports to: Kar-Men (MC VP Talent Management) Areas of Responsibility 1. Manage the internal communication platform of AIESEC Singapore (ie, newsletter, mailchimp, myaiesec.net, etc) 2. Liaise and engage the LCs to develop content for internal communication 3. Develop framework and channels for regular feedback loop within AIESEC Singapore 4. Provide regular reporting of internal communication trends (ie, average response rate, conversations generated, etc) Major Stakeholders Internal: MC VP Talent Management, MCs, LCPs, EBs, members Key Performing Indicators 1. Quantity of internal communication content generated 2. Percentage of engagement with members through internal communications platform (response rate, no. of feedbacks) Key Learning 1. Practical insights into managing internal communication channels and platform 2. Communication strategy 3. Stakeholder management Expectations 1. 5 hours weekly 2. Interested in communication and internal branding
    • Business Relation (GIPi) Coordinator Role Description The Business Relation (GIPi) Coordinator will be responsible in supporting the MC VP Business Relation GIPi to manage and enhance the delivery of GIPi to key stakeholders. Duration: July 2013 – Aug 2014 Reports to: Rachel (MC VP Business Relations GIPi) Areas of Responsibility 1. Manage national exchange partners accounts (ie, UBS) in the matching and delivery of GIPi 2. Pioneer customer and partner engagement initiatives to support business marketing 3. Develop existing partnerships to multiple dimensions (eg: from exhange partner to exchange and learning partner) 4. Enhance GIPi product package to enrich its key value prepositions for its stakeholders 5. Engage relevant stakeholders of GIPi through events organized Major Stakeholders Internal: MC VP Business Relations, MCs, LC VPs, members External: National partners, other corporates Key Performing Indicators 1. Quantity of partnership delivery (Ie, NPS) 2. No. of partnership evolution and growth 3. No. of events organized and feedbacks gained from relevant stakeholders Key Learning 1. Networking with external and internal stakeholders (ie, companies, interns) 2. Partnership management and delivery 3. Events management skills Expectations 1. 10 hours weekly 2. Interested in partnership delivery 3. Participation in the relevant trainings conducted 4. Prior experience in Business Development, Sales, ICX or OGX is preferred
    • Business Marketing (GIPi) Coordinator Role Description The Business Marketing (GIPi) Coordinator will be responsible in supporting the MC VP Business Relation GIPi to expand the market outreach of GIPi as a product. Duration: July 2013 – Aug 2014 Reports to: Rachel (MC VP Business Relations GIPi) Areas of Responsibility 1. Conduct market research of the supply and demand of GIPi 2. Develop focus marketing strategies through marketing channels (virtual) 3. Organize events that specifically targets the outreach of corporates 4. Manage national exchange partners accounts in the matching and delivery of GIPi Major Stakeholders Internal: MC VP Business Relations, MCs, LC VPs, members External: National partners, other corporates Key Performing Indicators 1. No. of corporate markets outreach 2. Quality of market research output generated 3. Response and outreach of virtual marketing channels 4. No. of events organized and feedbacks gained from relevant stakeholders Key Learning 1. Networking with external stakeholders (ie, companies) 2. Partnership management and delivery 3. Events management skills Expectations 1. 10 hours weekly 2. Interested in partnership delivery 3. Prior experience in Business Development, Sales, ICX or Information Management is preferred
    • Questions? Please refer to the FAQ section of the wiki. You can also contact the MC VPs responsible if you have specific questions on their NST positions. For general enquiries about NST application, you can contact Kar-Men (karmen.lim@aiesec.net)!