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Is Your Library "at the table" or "on the menu"
 

Is Your Library "at the table" or "on the menu"

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Slides from a presentation given by Laura DeBaun, NEKLS Business Manager, at the 2011 KLA conference.

Slides from a presentation given by Laura DeBaun, NEKLS Business Manager, at the 2011 KLA conference.

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Is Your Library "at the table" or "on the menu" Is Your Library "at the table" or "on the menu" Presentation Transcript

  • 2011 KLA Pre-Conference
    Is you library “at the table”
    Or
    “on the menu”?
    Laura DeBaun
    Library Services Consultant & Business Manager
  • ARE YOU. . .
  • “AT THE TABLE”
  • “ON THE MENU”
    REALITY PUBLIC LIBRARY
  • APPETIZER:
    WHO’S IN CHARGE? SALAD
  • 3M's OF LIBRARY BOARD LEADERSHIP
    • MISSION:  Setting the library's direction  
     
    • MANAGEMENT:  Steering the library in that direction
     
    • MONEY:  Obtaining sufficient funding to get there.
     
     
     Budget development and financial oversight fall under all of 
    these three areas.
     
  • TERMS OF ENDEARMENT
    Fiscal Year, Calendar Year
    Cash Basis, Cash Accounting
    Fund Accounting
    Carryover
    Revenue, Expense and Encumbrance
    GAAP (Generally Accepted Account Practices)
    GASB (Governmental Accounting Standards Board)
    Debits, Credits, Assets and Liabilities
    • BUDGET AUTHORITY
     
    • BUDGET RESOLUTION
     
    • GAAP WAIVER
     
    • SPECIAL FUNDS
           - Employee Benefit Fund
            - Capital Improvement Fund (CIF)
    • Other Income Sources
  • Budget Creation Timeline
    City and Township Libraries
    March – May – Develop Library Budget
    Review last year expenses
    Get prior year’s tax revenue breakout from City, Township or County
    Use previous year’s November certified valuation
    June
    Present to City Council or Township Board
  • BUDGET ENTREES
    *YOUR BUDGET
    *YOURS IN THEIRS
  • BUDGET ENTREES
    *YOUR BUDGET
  • MENU ITEM
    Your “taxing entity” thinks:
    There are lots of other “big pots” of money
    Friends, Foundation, etc.
    The truth:
    The core functions of the public library are
    a public responsibility.
    So, what are your library’s core functions?
  • (c) Bill Barnes & Gene Ambaum  Unshelved.com Used with permission.
  • 2012 BUDGET ITEMS
    FUNDING FOR INTERNET SERVICE
    Kan-ed has uncertain future
    Need at least a T1 and most need more
    Minimal E-Rate
    E-book Services
  • WHAT IS A MILL?
    • Mill means one thousand (like millimeter).
     
    • A tax mill is one one-thousandth (.001) 
         of a property's appraised tax value.  
         The tax levy rate is expressed in mills.
    • What is your Library's 2011 tax levy rate?
     
    • Property Tax is also called Ad Valorem Tax
  • BUDGET EXERCISE
  • BUDGET ENTREES
    *YOUR BUDGET IN THEIR BUDGET
  • MENU ITEM
    The Library Board is not experienced enough to develop a proper budget.
    REALLY!?!
    The Library Board and Director must:
    Understand state budget law
    Library law
    The budget timeline
    How the library budget impacts the city
  • WHAT THEY WANT AND WHEN
    Who is “they”?
    Do they want all your revenue sources?
    How detailed are the expenditures to be?
    In what format do they want the information presented?
  • http://www.da.ks.gov/ar/muniserv/BudgetDefault.htm
  • “OWN YOUR NUMBERS”*
    Know your stuff
    Know where “your” stuff is in “their” stuff
    Know how “your” stuff impacts “their” stuff
    Know why “your” stuff matters to and for the community
    *Quote from Alice Sizer Warren, Budgeting: A How-To-Do-It Manual for Librarians, Neal-Schuman Publishers, New York, 1998.
  • MENU ITEM(City Councils, Township Boards & District members)
    The library is NOT an
    essential community service.
    SAYS WHO?!?
    Public investment for entire community
    Serves ALL ages, education levels
    Serves more residents directly than police and fire department combined
  • BREAK
  • DESSERT
    *BE IMPORTANT
    TO THEM BROWNIES
  • http://icma.org/documents/
    Final_Mgmt_Prsptv_Libraries_(gates).pdf
  • http://tinyurl.com/47u7zzx
  • http://tinyurl.com/42juob8
  • ARE
    YOU
    AWARE
    YOU SHOULD
    HAVE THE
    SAME
    BIRTHMARK?
    “Bummer of a birthmark, Hal”
    Gary Larsen – The Far Side cartoons
  • NUMBER STORIES
    • The Community You Serve
    • Facts About Your Library
    • Facts About Other Libraries Like You
  • REALITY PUBLIC LIBRARY
    The Facts—
    5,016 card holders
    Circulation statistics
    52,744 Total books circulated
    Avg. cost for book - $25.00
    3,034 population in community
    Total tax support $59,122
    Library open 51 hours per week
    Public Access Computers (7) used 15,780 times in 2006
    Average time of use 1 hour per use
  • TELL ME A STORY. . .
  • REALITY PUBLIC LIBRARY THE STORY . . .
    Reality Public Library saved taxpayers $1,318,600.00 in 2004.
    Current tax support of library is $19.49 per person
    Tax support of $19.49 per person returns $434.61 of services per person.
  • WHY BOTHER?
    Gives the library positive publicity
    Gives the City/Township positive publicity
    May help increase tax support. . .
    Reaffirms that the public library is a positive public service and important public investment for the community.
  • YEAR-ROUND EFFORT
    LIBRARY NEWSLETTER
    “GOOD NEWS VISITS” AT COUNCIL
    PACKET STUFFERS FOR COUNCIL
    OTHERS??
  • The Message
    What’s great about your library?
    5 Quick Facts
    Develop a consistent message – Target Various Groups
    Use stories to illustrate the message
  • Targets of the Message
    Who do you know?
    Who do “they” know?
    Develop a contact information list
  • Police Chief
    is a cousin
    Daughter
    is in
    National Honor
    Society
    Serve on church
    committee
    with
    newspaper editor
    Best Friend on
    City Council
    Parents
    golf with
    the banker
    Husband volunteers
    with
    Parks & Rec
    Commission
    You volunteer
    at the
    hospital
  • The Elevator Speech
    • 30 seconds
    • Memorized!
    • "How To" tips
     
              http://tinyurl.com/45cfq3b
  • ANNUAL REPORTS
    • What statistics do you keep? Do you use?
    • Key off your mission or vision
    • “NEKLS and its members libraries are leaders and innovators in providing exemplary library services ”
    • Use pictures (get releases), color, graphs
    http://www5.oclc.org/downloads/community/librariesstackup.pdf
  • “Recent cost/benefit analyses using tools developed by business and industry suggest that public librariesoften outpace other sectorsin the efficient use of tax dollars.”*
    *Key Findings in Brief from the American Council of Libraries Council Report, Worth Their Weight: An Assessment of the Evolving Field of Library Valuation,
    www.actforlibraries.org
  • In the News
    Hold a political forum
    Be a factor in a political campaign
    Positive Publicity
  • AFTER DINNER
    *AT THE TABLE CONVERSATION
  • PRACTICAL IDEAS
    THINGS THEY DO
    Strategic Plan
    Budget
    Website
    Voter Registration
    Pet Licensing
    THINGS YOU DO
    Strategic Plan
    Budget
    Website
    Could you add?
    Could you add?
  • City/County Government Wall
    List City Council names and contact info
    Display a ward map of the City
    List City Administration contact info
    Pictures
    Meeting Dates
    Other Ideas?
  • “OFF
    THE MENU”
    REALITY PUBLIC LIBRARY
  • “AT THE TABLE”
  • Contact Information
    Laura DeBaun
    Library Services Consultant & Business Manager
    Northeast Kansas Library System
    4317 W. 6th St.
    Lawrence, KS 66049
    1-800-296-6963
    ldebaun@nekls.org