Who Are You? Evaluate Your Library Holdings with WorldCat Collection Analysis Sirsi Midwest Users’ Group Annual Pre-Conference July 24, 2008 Christa Burns OCLC Member Services Coordinator NEBASE

Challenges in Collection Analysis Library resources are limited Escalating material costs Labor intensive to analyze More than one classification system used Some methods are subjective Location of materials – dispersed

Library resources are limited

Escalating material costs

Labor intensive to analyze

More than one classification system used

Some methods are subjective

Location of materials – dispersed

What libraries want Cost-effective service Automated tools for routine analysis Ability to compare collections to peers Support for cooperative collection development and management

Cost-effective service

Automated tools for routine analysis

Ability to compare collections to peers

Support for cooperative collection development and management

OCLC’s response . . . WorldCat Collection Analysis is an online service that allows libraries and library consortia to analyze their collections and the degree of overlap and uniqueness among peer libraries.

WorldCat Collection Analysis is an online service that allows libraries and library consortia to analyze their collections and the degree of overlap and uniqueness among peer libraries.

WorldCat Collection Analysis Enables libraries to: Analyze collection by age, subject and format Compare collection to other OCLC member libraries to identify overlap and uniqueness Analyze group collections for uniqueness and overlap for cooperative collection development Provides reports: Results available within 24 to 72 hours Online access via FirstSearch Data always available & refreshed quarterly

Enables libraries to:

Analyze collection by age, subject and format

Compare collection to other OCLC member libraries to identify overlap and uniqueness

Analyze group collections for uniqueness and overlap

for cooperative collection development

Provides reports:

Results available within 24 to 72 hours

Online access via FirstSearch

Data always available & refreshed quarterly

Reports Based on OCLC Conspectus Supports LC, Dewey, & NLM classification systems Provide information on . . . Material subjects Publication date Languages Formats Audience level Title-level information from WorldCat Tab-delimited and exportable Results can be graphed

Based on OCLC Conspectus

Supports LC, Dewey, & NLM classification systems

Provide information on . . .

Material subjects

Publication date

Languages

Formats

Audience level

Title-level information from WorldCat

Tab-delimited and exportable

Results can be graphed

Reports for individual libraries Age, subject and format analysis of library’s collection Unlimited peer group comparisons with the following restrictions: At least 2 libraries (symbols), but not more than 10 libraries (symbols) in the peer group Libraries must have holdings in WorldCat Peer library collections are aggregated One-to-one peer comparisons with permission

Age, subject and format analysis of library’s collection

Unlimited peer group comparisons with the

following restrictions:

At least 2 libraries (symbols), but not more than 10

libraries (symbols) in the peer group

Libraries must have holdings in WorldCat

Peer library collections are aggregated

One-to-one peer comparisons with permission

Reports for individual libraries Compare collection to authoritative lists (Booklist, Outstanding Academic Titles, etc.) Compare to predefined groups (Top 10 Liberal Arts Colleges, Google 5, etc.) Analyze ILL usage statistics & trends Analyze Circulation usage statistics & trends

Compare collection to authoritative lists (Booklist, Outstanding Academic Titles, etc.)

Compare to predefined groups (Top 10 Liberal Arts Colleges, Google 5, etc.)

Analyze ILL usage statistics & trends

Analyze Circulation usage statistics & trends

Reports for library groups Reports for individual libraries within group Age, subject, & format analysis Comparison of each library with each of the other libraries in the group Overlap Uniqueness Aggregated view of entire group Age, subject, & format analysis NOTE: groups only have access to libraries in the group and each group cannot exceed 100 OCLC symbols.

Reports for individual libraries within group

Age, subject, & format analysis

Comparison of each library with each of the other

libraries in the group

Overlap

Uniqueness

Aggregated view of entire group

Age, subject, & format analysis

NOTE: groups only have access to libraries in the group and each group cannot exceed 100 OCLC symbols.

For public libraries… Comparison with WorldCat —all holdings Age and subject content analysis of library’s collection Authoritative List comparisons including: Booklist Publisher’s Weekly School Library Journal Library Journal ILL Analyses Circulation Analysis

Comparison with WorldCat —all holdings

Age and subject content analysis of library’s collection

Authoritative List comparisons including:

Booklist

Publisher’s Weekly

School Library Journal

Library Journal

ILL Analyses

Circulation Analysis

ILL Analyses The ability to analyze your WorldCat Resource Sharing borrowing and lending data Included with all individual WorldCat Collection Analysis subscriptions Ability to look at what you borrow and what you lend

The ability to analyze your WorldCat Resource Sharing borrowing and lending data

Included with all individual WorldCat Collection Analysis subscriptions

Ability to look at what you borrow and what you lend

Other Available Request Attributes Request Cost Request Date Borrowing & Lending Library Holdings Status Copy/Loan

Request Cost

Request Date

Borrowing & Lending Library

Holdings Status

Copy/Loan

Circulation Analysis The transformation of circulation usage data into usage information Circulation Analysis tells you: What items are circulating What items are not circulating How frequently items are circulating What percentage of your collection in any subject, format, publication date range, etc. is circulating Repeat usage - the average number of checkouts per title

The transformation of circulation usage data into usage information

Circulation Analysis tells you:

What items are circulating

What items are not circulating

How frequently items are circulating

What percentage of your collection in any subject, format, publication date range, etc. is circulating

Repeat usage - the average number of checkouts per title

Why is Circulation Analysis important? What is being used / not used? Enhance high-circulating areas of collection Buy additional copies of high-circulating titles Digitize high-circulating fragile or unique items Weed low-circulating areas Move low-circulating areas to off-site storage facility

What is being used / not used?

Enhance high-circulating areas of collection

Buy additional copies of high-circulating titles

Digitize high-circulating fragile or unique items

Weed low-circulating areas

Move low-circulating areas to off-site storage facility

Why is Circulation Analysis important? Track usage trends Decreasing use may indicate overdevelopment or a change in patron interests Decreasing use may indicate purchase of inappropriate materials Increasing use may indicate underdevelopment Increasing use may indicate a change in patron demographics / interests

Track usage trends

Decreasing use may indicate overdevelopment or a change in patron interests

Decreasing use may indicate purchase of inappropriate materials

Increasing use may indicate underdevelopment

Increasing use may indicate a change in patron demographics / interests

Benefits and advantages Supports accreditation efforts Facilitates collection development Identifies collection strengths and weaknesses Provides lists for acquisitions and weeding Substantiates funding requests to fill gaps Supports offsite storage and preservation Facilitates cooperative collection development and management

Supports accreditation efforts

Facilitates collection development

Identifies collection strengths and weaknesses

Provides lists for acquisitions and weeding

Substantiates funding requests to fill gaps

Supports offsite storage and preservation

Facilitates cooperative collection development

and management

Why OCLC WorldCat Collection Analysis? More complete analysis alternative Allows choice of more than 12,000 WorldCat libraries for comparison purposes Analyzes entire collections, regardless of local systems or classification schemes Requires no data preparation * Enables library staff to be more efficient * The Circulation Analysis feature requires that you submit a minimal amount of local circulation data.

More complete analysis alternative

Allows choice of more than 12,000 WorldCat libraries for comparison purposes

Analyzes entire collections, regardless of local systems or classification schemes

Requires no data preparation *

Enables library staff to be more efficient

Demonstration

Pricing Unlimited-use annual subscription Set-up fee of $500 per OCLC symbol (one-time fee if library renews) Subscription fee based on number of holdings in WorldCat

Unlimited-use annual subscription

Set-up fee of $500 per OCLC symbol (one-time fee if library renews)

Subscription fee based on number of holdings in WorldCat

Additional Information Success stories, demonstrations, FAQs and more can be found at: http://www.oclc.org/collectionanalysis/ Join the Collection Analysis discussion list at: https://www3.oclc.org/app/listserv/

Success stories, demonstrations, FAQs and more can be found at: http://www.oclc.org/collectionanalysis/

Join the Collection Analysis discussion list at:

https://www3.oclc.org/app/listserv/

Questions??? ? ? ? Christa Burns OCLC Member Services Coordinator NEBASE [email_address] 800-307-2665 http://www.nlc.state.ne.us/nebase OCLC Regional Service Providers: http://www.oclc.org/us/en/contacts/regional/