Who Are You? Evaluate Your Library Holdings with WorldCat Collection Analysis

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To make the most of your library’s acquisitions budget, you need precise data that reveals your library's subject-matter strengths, gaps, and overlaps. OCLC’s WorldCat Collection Analysis is a Web-based service that provides analysis and comparison of library collections based on holdings information contained in the WorldCat database. Attend this session to learn how you can: evaluate your library’s collections thru peer comparisons, use the new Circulation Analysis to see how your collection is being used, use the ILL analysis tools to evaluate your borrowing and lending activities, and produce detailed reports with spreadsheets and graphs.

Presented by Christa Burns at the Sirsi Midwest Users' Group Annual Pre-Conference - July 24, 2008.

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  • Who Are You? Evaluate Your Library Holdings with WorldCat Collection Analysis

    1. 1. Who Are You? Evaluate Your Library Holdings with WorldCat Collection Analysis Sirsi Midwest Users’ Group Annual Pre-Conference July 24, 2008 Christa Burns OCLC Member Services Coordinator NEBASE
    2. 2. Challenges in Collection Analysis <ul><li>Library resources are limited </li></ul><ul><li>Escalating material costs </li></ul><ul><li>Labor intensive to analyze </li></ul><ul><li>More than one classification system used </li></ul><ul><li>Some methods are subjective </li></ul><ul><li>Location of materials – dispersed </li></ul>
    3. 3. What libraries want <ul><li>Cost-effective service </li></ul><ul><li>Automated tools for routine analysis </li></ul><ul><li>Ability to compare collections to peers </li></ul><ul><li>Support for cooperative collection development and management </li></ul>
    4. 4. OCLC’s response . . . <ul><li>WorldCat Collection Analysis is an online service that allows libraries and library consortia to analyze their collections and the degree of overlap and uniqueness among peer libraries. </li></ul>
    5. 5. WorldCat Collection Analysis <ul><li>Enables libraries to: </li></ul><ul><ul><li>Analyze collection by age, subject and format </li></ul></ul><ul><ul><li>Compare collection to other OCLC member libraries to identify overlap and uniqueness </li></ul></ul><ul><ul><li>Analyze group collections for uniqueness and overlap </li></ul></ul><ul><ul><li>for cooperative collection development </li></ul></ul><ul><li>Provides reports: </li></ul><ul><ul><li>Results available within 24 to 72 hours </li></ul></ul><ul><ul><li>Online access via FirstSearch </li></ul></ul><ul><ul><li>Data always available & refreshed quarterly </li></ul></ul>
    6. 6. Reports <ul><li>Based on OCLC Conspectus </li></ul><ul><ul><li>Supports LC, Dewey, & NLM classification systems </li></ul></ul><ul><li>Provide information on . . . </li></ul><ul><ul><li>Material subjects </li></ul></ul><ul><ul><li>Publication date </li></ul></ul><ul><ul><li>Languages </li></ul></ul><ul><ul><li>Formats </li></ul></ul><ul><ul><li>Audience level </li></ul></ul><ul><li>Title-level information from WorldCat </li></ul><ul><li>Tab-delimited and exportable </li></ul><ul><li>Results can be graphed </li></ul>
    7. 7. Reports for individual libraries <ul><li>Age, subject and format analysis of library’s collection </li></ul><ul><li>Unlimited peer group comparisons with the </li></ul><ul><li>following restrictions: </li></ul><ul><ul><li>At least 2 libraries (symbols), but not more than 10 </li></ul></ul><ul><ul><li>libraries (symbols) in the peer group </li></ul></ul><ul><ul><li>Libraries must have holdings in WorldCat </li></ul></ul><ul><ul><li>Peer library collections are aggregated </li></ul></ul><ul><ul><li>One-to-one peer comparisons with permission </li></ul></ul>
    8. 8. Reports for individual libraries <ul><li>Compare collection to authoritative lists (Booklist, Outstanding Academic Titles, etc.) </li></ul><ul><li>Compare to predefined groups (Top 10 Liberal Arts Colleges, Google 5, etc.) </li></ul><ul><li>Analyze ILL usage statistics & trends </li></ul><ul><li>Analyze Circulation usage statistics & trends </li></ul>
    9. 9. Reports for library groups <ul><li>Reports for individual libraries within group </li></ul><ul><ul><li>Age, subject, & format analysis </li></ul></ul><ul><li>Comparison of each library with each of the other </li></ul><ul><li>libraries in the group </li></ul><ul><ul><li>Overlap </li></ul></ul><ul><ul><li>Uniqueness </li></ul></ul><ul><li>Aggregated view of entire group </li></ul><ul><ul><li>Age, subject, & format analysis </li></ul></ul><ul><li>NOTE: groups only have access to libraries in the group and each group cannot exceed 100 OCLC symbols. </li></ul>
    10. 10. For public libraries… <ul><li>Comparison with WorldCat —all holdings </li></ul><ul><li>Age and subject content analysis of library’s collection </li></ul><ul><li>Authoritative List comparisons including: </li></ul><ul><ul><li>Booklist </li></ul></ul><ul><ul><li>Publisher’s Weekly </li></ul></ul><ul><ul><li>School Library Journal </li></ul></ul><ul><ul><li>Library Journal </li></ul></ul><ul><ul><li>ILL Analyses </li></ul></ul><ul><ul><li>Circulation Analysis </li></ul></ul>
    11. 11. ILL Analyses <ul><li>The ability to analyze your WorldCat Resource Sharing borrowing and lending data </li></ul><ul><li>Included with all individual WorldCat Collection Analysis subscriptions </li></ul><ul><li>Ability to look at what you borrow and what you lend </li></ul>
    12. 12. Other Available Request Attributes <ul><li>Request Cost </li></ul><ul><li>Request Date </li></ul><ul><li>Borrowing & Lending Library </li></ul><ul><li>Holdings Status </li></ul><ul><li>Copy/Loan </li></ul>
    13. 13. Circulation Analysis <ul><li>The transformation of circulation usage data into usage information </li></ul><ul><li>Circulation Analysis tells you: </li></ul><ul><ul><li>What items are circulating </li></ul></ul><ul><ul><li>What items are not circulating </li></ul></ul><ul><ul><li>How frequently items are circulating </li></ul></ul><ul><ul><li>What percentage of your collection in any subject, format, publication date range, etc. is circulating </li></ul></ul><ul><ul><li>Repeat usage - the average number of checkouts per title </li></ul></ul>
    14. 14. Why is Circulation Analysis important? <ul><li>What is being used / not used? </li></ul><ul><ul><li>Enhance high-circulating areas of collection </li></ul></ul><ul><ul><li>Buy additional copies of high-circulating titles </li></ul></ul><ul><ul><li>Digitize high-circulating fragile or unique items </li></ul></ul><ul><ul><li>Weed low-circulating areas </li></ul></ul><ul><ul><li>Move low-circulating areas to off-site storage facility </li></ul></ul>
    15. 15. Why is Circulation Analysis important? <ul><li>Track usage trends </li></ul><ul><ul><li>Decreasing use may indicate overdevelopment or a change in patron interests </li></ul></ul><ul><ul><li>Decreasing use may indicate purchase of inappropriate materials </li></ul></ul><ul><ul><li>Increasing use may indicate underdevelopment </li></ul></ul><ul><ul><li>Increasing use may indicate a change in patron demographics / interests </li></ul></ul>
    16. 16. Benefits and advantages <ul><li>Supports accreditation efforts </li></ul><ul><li>Facilitates collection development </li></ul><ul><ul><li>Identifies collection strengths and weaknesses </li></ul></ul><ul><ul><li>Provides lists for acquisitions and weeding </li></ul></ul><ul><li>Substantiates funding requests to fill gaps </li></ul><ul><li>Supports offsite storage and preservation </li></ul><ul><li>Facilitates cooperative collection development </li></ul><ul><li>and management </li></ul>
    17. 17. Why OCLC WorldCat Collection Analysis? <ul><li>More complete analysis alternative </li></ul><ul><li>Allows choice of more than 12,000 WorldCat libraries for comparison purposes </li></ul><ul><li>Analyzes entire collections, regardless of local systems or classification schemes </li></ul><ul><li>Requires no data preparation * </li></ul><ul><li>Enables library staff to be more efficient </li></ul>* The Circulation Analysis feature requires that you submit a minimal amount of local circulation data.
    18. 18. Demonstration
    19. 19. Pricing <ul><li>Unlimited-use annual subscription </li></ul><ul><ul><li>Set-up fee of $500 per OCLC symbol (one-time fee if library renews) </li></ul></ul><ul><ul><li>Subscription fee based on number of holdings in WorldCat </li></ul></ul>
    20. 20. Additional Information <ul><li>Success stories, demonstrations, FAQs and more can be found at: http://www.oclc.org/collectionanalysis/ </li></ul><ul><li>Join the Collection Analysis discussion list at: </li></ul><ul><li>https://www3.oclc.org/app/listserv/ </li></ul>
    21. 21. Questions??? ? ? ? Christa Burns OCLC Member Services Coordinator NEBASE [email_address] 800-307-2665 http://www.nlc.state.ne.us/nebase OCLC Regional Service Providers: http://www.oclc.org/us/en/contacts/regional/

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