1. NEPAL EXPEDITION UPDATEFlight DetailsInsurance InformationFinalised Leader TeamExpedition Itinerary and project programmeTransport to the AirportPayment plan reminderFundraising updateExcess Fundraising MoneyCommunications and Emergency ContactElectricityKit - acceptable clothingNepal Preparation Weekend - Date for your diariesHomework!
2. FLIGHT DETAILSOutboundFriday 2nd August - Flight Number 9W121Departs London Heathrow - 20.45 Arrives Delhi - 09.45 (3rd August)Saturday 3rd August - Flight Number 9W262Departs Delhi - 12.50 Arrives Kathmandu - 14.45InboundSaturday 31st August - Flight Numbers 9W263/9W122Departs Kathmandu - 09.30 Arrives Delhi - 11.00Depart Delhi - 13.45 Arrives London Heathrow 18.30
3. INSURANCESTA Travel InsuranceWorldwide Single Trip - Premier (Excl North America) Blue or Gold policy(depending on age)31 days coverAdditional enhancements for those with pre existing medical conditions.All policies include considerable medical expenses and repatriation cover.This will enable us to get an emergency helicopter evacuation from themountains (back to Kathmandu) should we have a medical emergency.If you wish to insure any speciﬁc electrical items then you will need to dothis yourself. Basic cover is provided within this policy for a single item up tothe value of £250.
4. LEADER TEAMHelena Ventham - Expedition Leader and Emergency Nurse Practitioner withextensive expedition experience.John Atkinson - Expedition Leader with extensive expedition experience.Phil Ventham - Expedition Leader with extensive expedition experience.Amy Ventham - Expedition Helper and Paediatric Nurse.Andrew Ventham - Expedition Helper and Experienced Mountaineer (ExBere Regis Venture Scout).Matt Kane - Expedition Helper and Experienced Hiker (Ex Bere RegisVenture Scout).Holly Gamble - Expedition Helper (Ex Bere Regis Explorer Scout).
5. EXPEDITION ITINERARY Friday 2nd August Depart Home Saturday 3rd August Arrive Kathmandu midday Sunday 4th August Tour of Kathmandu Monday 5th August Flight to Paphlu - Walk to Takshindu (7hrs) Tuesday 6th August Walk Takshindu to Bupsa (8hrs) Wednesday 7th August Walk Bupsa to Bumburi - Visit Moving Mountains projects Thursday 8th August to Monday 12th August Moving Mountains Project and community work Tuesday 13th August Walk Bumburi to Bupsa (2hrs) Wednesday 14th August Bupsa to Surkey (6hrs) Thursday 15th August Surkey to Phakding (5hrs) Friday 16th August Phakding to Namche Bazaar (5hrs) Saturday 17th August Rest and acclimatisation day in Namche Sunday 18th August Namche to Deboche (6hrs) Monday 19th August Deboche to Dingboche (5hrs) Tuesday 20th August Rest and acclimatisation day Wednesday 21st August Dingboche to Lobuche (5hrs) Thursday 22nd August Additional day to use when required Friday 23rd August Lobuche to Gorak Shep (4hrs) Saturday 24th August Gorak Shep to Everest Base Camp and back (6hrs) Sunday 25th August Climb Kala Pattar and descend to Lobuche Monday 26th August to Wednesday 28th August Return to Lukla - Approx 6 hrs per day Thursday 29th August Fly from Lukla back to Kathmandu Friday 30th August Tour of Kathmandu Saturday 31st August Return morning ﬂight to UK
6. EXAMPLE PROJECT PROGRAMME Day 1 Day 2 Day 3 Day 4 Day 5 Day 6 Day 7 Walk from Bupsa to Project and Walk from Bumburi Community Teaching inGroup 1 Bumburi - Visit Moving Mountains Project work Sports Project local school to Bupsa - Visit Moving Mountains projects tournament projects Walk from Bupsa to Project and Walk from Bumburi Teaching in CommunityGroup 2 Bumburi - Visit Moving Mountains local school Project Sports Project work to Bupsa - Visit Moving Mountains projects tournament projects Walk from Bupsa to Project and Walk from Bumburi Teaching in CommunityGroup 3 Bumburi - Visit Moving Mountains Project local school Sports work Project to Bupsa - Visit Moving Mountains projects tournament projects Walk from Bupsa to Project and Walk from Bumburi Community Teaching inGroup 4 Bumburi - Visit Moving Mountains work Project Sports local school Project to Bupsa - Visit Moving Mountains projects tournament projects
7. AIRPORT TRANSFERLeader team would prefer the entire group to travelto and from the aiport together, rather than withvarious parents in various cars.Enables us to get everyone to the correct place, atthe correct time, with the correct kit and correctdocuments!Coaches - Too expensiveHire 2 x minibuses plus transit van for kit. Approx£600 total there and back.
8. PAYMENT REMINDERNext payment of £500 payable directly to AdventureAlternative by December.Final payment of £310 payable directly to AdventureAlternative by May 2013.
10. GROUP FUNDRAISING - TARGET £10,000Nepal 200 club - £810 Venthams Match it - £1000Jumble Sale - £226 Waitrose Charity - £125Clothes Recycling - £55 Black Hill 5km - £172First Aid at Jubilee - £75 Black Hill Hamper - £73Midsummer Dance - £2667 Nepal Club Donations - £88Easy Fundraising - £345 Indulgence Night - £454Folk Fest - £426 Other - £23Williams Trust - £1100 Total - £7,758
11. “PHIL THE BAG”Textiles Recycling Flyers delivered last week Collection of textiles Sunday 18th November between 11am - 3pm Collection by PTB from hut on Friday 23rd Nov We need as many Explorers and parents as possible to help collect bags and return them to the hut on the 18th. One tonne of textiles = approx £500
12. “A CULINARY EXPEDITION”Kingsbere Explorers Recipe Book Every explorer and leader has been given 20 books to sell Minimum donation of £5 (More accepted if offered!) Almost 1000 copies to sell Potential to make approx £4500 Perfect stocking ﬁller for christmas - everybody needs to get selling!!
13. BAG PACKINGWaitrose 23rd December Approx 10am till 4pm 18 Explorers signed up to help already Parents needed to help supervise and collect money Details and schedule to be advised early December Potential to earn approx £500
14. OTHER FUNDRAISERSEasy Fundraising - £200Nepalese Evening - £250Vote Counting - £125Talent Show 2 - £1000
15. FUNDRAISING UPDATERaised to date - £7758 PotentialPlanned Easy Fundraising - £200 Phil the Bag - £500 Nepalese Evening - £250 Waitrose - £500 Vote Counting - £125 Recipe Book - £2500 Talent Show 2 - £1000 Total - £3500 Total - £1575
16. Grand Total - £12,833
17. FUNDRAISING EXCESSThere has been some debate about what is happening with any excess moneythat has been raised but is not actually required for the expedition.Given that money has been raised by a variety of people, both team membersand their families and also from the wider community, but not equally betweenteam members, there will NOT be a rebate given to individuals.Unfortunately the ﬂights have worked out more expensive than we had hoped,£840 pp.The fee paid to Adventure Alternative is a set ﬁgure and will not change. £1560The additional £440 that each individual has paid will go towards the cost oftheir ﬂights.Insurance also covered at £70 pp under 35 yrs and £90 pp over 35yrs.Visa paid on arrival into Nepal at approx £50 pp.
18. We will have some expenditure in Kathmandu for sight seeingactivities that the entire group will do, therefore we will require somemoney with us to cover those costs - approx £100 pp.Minibus hire for UK airport transfers - £600 approxTherefore the minimum extra money required will be £620 pp plus£600 - total of £12,380 for all 19 youngsters.The leaders have paid the entire amount themselves, and notbeneﬁted from any group fundraising.Therefore, it is very unlikely that there will be much, if any, excessmoney raised. We will take the additional money with us to Nepal tobe spent on your youngsters - sightseeing, celebration meal etc. If anymoney remains at the end of the trip it will be donated to MovingMountains for a project within the village where we have been based.
19. COMMUNICATIONS AND EMERGENCY CONTACTUK mobile phones - very unreliable, generally don’t work in Nepal- Therefore we would prefer the Explorers do not take theirpersonal mobiles with them. Can detract from the experience ifconstantly contacting home, or getting upset if unable to contacthome.The leaders will each have a mobile with Nepalese sim cards,which we will use for emergency contact with home as well ascommunication between groups during the project and hike.Leaders will make daily contact with a home contact in UK, bytext, email or phone call.Parents will ONLY be able to contact the team in Nepal throughthe home contact.
20. It may take a day or more for any message to get through, and in theevent that a child needs to return home urgently, be aware that it maytake several days for us to get the child back to Kathmandu and on to aﬂight back to the UK. We will be a minimum or two days walk fromnearest airport, and further than this during the trek.We would like to set up a website that we can update every couple ofdays when we get access to the internet so that family and friends athome can stay up to date with what we are up to. Hopefully we will beable to email home updates and photos which can be uploaded to thewebsite regularly.The Explorers will have intermittent access to the internet themselves,although this is likely to be minimal as time constraints will not allow agroup of 26 people to all try to access emails on a limited number ofcomputers with an incredibly slow connection! Hence the group website,where we can do one update when we are able to which you will all beable to access at home.
21. ELECTRICITYAlthough most of the lodges and the village where we will be stayingduring the project do have electricity, it is not as reliable as at home.Therefore, keep personal electrical items to a minimum.Cameras - Disposable batteries or solar charging or spare batterymight be useful.Books rather than Kindles (We can then all swap during the trip too!)No mobiles, laptops, ipads etc.Group video camera??May be unable to charge iPods etc at times. (Books, playing cards,board games might be better entertainment!)
22. ACCEPTABLE CLOTHING!Nepal is a country with cultures and customs very differentfrom ours and it is really important that we respect theseso that we do not cause offence to the local people whowill be welcoming us into their communities.It is not acceptable for people to wear revealing clothing ofany description - Male or Female!Shoulders and knees must be covered at all times.Don’t bring your best glad rags as likely to get ruined whilstdoing project or during the washing process!
23. NEPAL PREPARATION WEEKENDFriday 28th to Sunday 30th June 2013All participants MUST attend this weekend as you willtake part in several activities that are essentialpreparation for our time in Nepal.Details to follow but please put this date in yourdiaries!
24. HOMEWORK!Language.Cultures and Customs in Nepal.Awareness of symptoms and treatment of altitudesickness.Awareness of how to maintain general good healthduring an expedition.