Presentation Tools

Presentation Tools Jen Riehle OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

Why do we need presentation tools? ! Organize presentation content ! Use visual aids to convey key messages ! Keep participants engaged ! Share presentation content easily ! Manage participant expectations OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

Why does this slide work? ! You can read the text ! Size ! Color ! Shortened bullet points ! Relevant visuals ! Useful presentation information OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

Use the Tools! ! Charts and graphs ! Outline and Notes Views ! Handouts ! Presentation Interaction ! Sharing the presentation OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

Charts and Graphs 1. 2. 3. EXPLAIN HIGHLIGHT DISCUSS Explain Highlight the Discuss the what’s being key relevance displayed; concepts make sure it’s legible! OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

Outline OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

Notes OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

Handouts ! Slides per page ! 1, 2, 3, 4, 6, 9 ! Outline view ! Notes view ! Exporting OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

Presentation Interaction OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

“Sharing” your presentation ! Think about intellectual property ! Include notes. Or don’t. Your call. ! Format of the presentation OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

ACTUALLY Sharing your Presentation ! Formats ! As a PDF ! As a native file (.PPT, .PPTX, .KEY) ! Emailing the presentation ! Putting it online ! Slideshare.net OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

Keeping their Attention OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

Use the Right Stuff ! What do you need to present? ! Lots of visuals? ! Lots of interaction? ! Formal? Casual? ! Easy access? Reusing the presentation? OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

Use the Right Stuff ! Choose the right presentation for your audience, environment and availability needs ! PowerPoint ! Keynote ! Google Docs ! PDF OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

Most Annoying Things About Presentations 2% Speaker reads slides 4% 8% Poor font choices Bullets too long 13% 41% Too much flying slides and text Overly complex diagram and charts Annoying use of sounds 32% OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

In Conclusion !  Use the right tool for your audience !  Know your presentation !  Keep their interest, but don’t make them hate you !  Back-up your presentation; make it available in case of emergency !  Consider sharing your presentation !  Recap your important messages OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

Thanks for your time! Questions? OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

Presentation Tools

by Jen Riehle on Feb 18, 2010

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