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BEYOND POWERPOINT:   PRESENTATIONS 101              Jen Riehle  Design, Education & Outreach, OIT
PRESENTATION GOALS         To convey information and promote understanding         To engage audience and keep them focuse...
Moonlightbulb                                 TO BE                            MEMORABLEAll the awesome information in the...
OK, HOW DO I DO THAT?             1. Preparation             2. Preparation             3. PreparationOk, that’s not helpf...
OK, HOW DO I DO THAT?             1. Preparation - CONTENT             2. Preparation - AUDIENCE             3. Preparatio...
Nic McPhee                    SO WAIT, WE   DON’T HAVE TO HAVE SLIDES!?Nope. Not always the time or place. Or maybe it’s a...
THE RIGHT STUFF         What do you need to present?            Lots of visuals?            Lots of interaction?          ...
Yay, Presentation!         Presentation tools allow us to better organize and share         our content with the audience ...
Ok, this is better, right?        •    Presentation tools allow us to better organize and share our             content wi...
WHY DO WE NEED                         PRESENTATION TOOLS?               Organize presentation content               Use v...
MOST ANNOYING THINGS ABOUT                         PRESENTATIONS...                                 4%        2%          ...
MAKING YOUR SLIDES WORK                  FOR YOU           Using the tools           Presentation interaction           Sh...
USING THE TOOLS
CHARTS AND GRAPHS     1.                         2.                  3.      EXPLAIN                   HIGHLIGHT          ...
OUTLINE VIEWNice for having the content at your fingertips
NOTES VIEWNice for keep track of key messages without putting all the content on the slide
HANDOUTS            Slides per page               1, 2, 3, 4, 6, 9            Outline view            Notes view          ...
EFFECTIVE IMAGES                                                                           StefanGreat way to grab attenti...
PRESENTATIONINTERACTION(AKA, “WAKE UP!”)
WHO’S THIS?Who is this? Stephen Colbert
WHO’S THIS?And this? Bill Gates
ANNND...Steve JobsWhy’d I do that? In this case it’s because they’re all great public speakers. Every now and thenit’s goo...
SHARING YOURPRESENTATION
SHARING YOUR PRESENTATION         Think about intellectual property         Include notes. Or don’t. Your call.         Fo...
SHARING YOUR SLIDES            Formats               As a PDF               As a JPG               As a native file (.PPT, ...
APPLICATION OPTIONS               PowerPoint               Keynote               Google Docs               Prezi          ...
STILL PAYING ATTENTION?
PRESENTATION STRATEGIESHave notesMultiple copies of slides, in multiple locations, inmultiple formats  Keep a copy of your...
HATE PUBLIC SPEAKING?                                                                                 StefanI’m sorry.1. P...
IN CONCLUSIONPREPARE! PRACTICE!Use the right tool(s) for your audienceBack-up your presentation; make it available in case...
THANKS FOR YOUR TIME!        Questions?           Jen Riehle     jen_riehle@ncsu.edu         @ncsumarit
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Beyond PowerPoint: Presentations 101

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Presentation on how to give a good presentation (irony much?) with a focus on the tools one might choose to manage their slide content and how best to prepare those slides.

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Transcript of "Beyond PowerPoint: Presentations 101"

  1. 1. BEYOND POWERPOINT: PRESENTATIONS 101 Jen Riehle Design, Education & Outreach, OIT
  2. 2. PRESENTATION GOALS To convey information and promote understanding To engage audience and keep them focusedWhat are we here to learn? Effective Presentations
  3. 3. Moonlightbulb TO BE MEMORABLEAll the awesome information in the world doesn’t matter if people don’t focus and rememberyou.So how do you be memorable?
  4. 4. OK, HOW DO I DO THAT? 1. Preparation 2. Preparation 3. PreparationOk, that’s not helpful.
  5. 5. OK, HOW DO I DO THAT? 1. Preparation - CONTENT 2. Preparation - AUDIENCE 3. Preparation - PRESENTATIONKnow your content inside and outUnderstand your audience and the likely question; context is also important (type of event,location, time of presentation, etc.)This will help you establish IF you need a slidedeck and if so, 1 and 2 will ensure the bestpossible presentation
  6. 6. Nic McPhee SO WAIT, WE DON’T HAVE TO HAVE SLIDES!?Nope. Not always the time or place. Or maybe it’s a really simple one with only a coupleslides with goofy pictures.So why do we have slideshows almost always?
  7. 7. THE RIGHT STUFF What do you need to present? Lots of visuals? Lots of interaction? Easy access? Reusing the presentation? Consider both your audience and yourselfWhat is going to work for you and your audience? How much time do you have? What’s theirlevel of expertise?So why WOULD use a slideshow?
  8. 8. Yay, Presentation! Presentation tools allow us to better organize and share our content with the audience Presentation tools allow us to demonstrate the critical concepts of the presentation in visual ways Presentation tools are more engaging and keep the viewers involved throughout the presentation Presentation tools allow us to easily share parts of the content with users after-the-fact People expect presentation tools so we need to have something when we show up!No contrast; serif fonts are harder to read on screens
  9. 9. Ok, this is better, right? • Presentation tools allow us to better organize and share our content with the audience • Presentation tools allow us to demonstrate the critical concepts of the presentation in visual ways • Presentation tools are more engaging and keep the viewers involved throughout the presentation • Presentation tools allow us to easily share parts of the content with users after-the-fact • People expect presentation tools so we need to have something when we show up!(san-serif, high contrast)No style, bright in dark rooms (better a dark background in a dark room and vice versa),LOTS of text in a small font
  10. 10. WHY DO WE NEED PRESENTATION TOOLS? Organize presentation content Use visual aids to convey key messages Keep participants engaged Share presentation content easily Manage participant expectationsWhy does this slide work?Good contrast and color, useful heading, san-serif font, short and to-the-point bullets
  11. 11. MOST ANNOYING THINGS ABOUT PRESENTATIONS... 4% 2% 8% 41% 13% Speaker reads slides Poor font choices Bullets too long Too much flying slides and text 32% Overly complex diagram and charts Annoying use of sounds“Poor font choices” - illegible fonts, poor color contrast or too smallOthers? Which do you hate the most?
  12. 12. MAKING YOUR SLIDES WORK FOR YOU Using the tools Presentation interaction Sharing the slidesIf you are going to have slides, use the right tools in the best way
  13. 13. USING THE TOOLS
  14. 14. CHARTS AND GRAPHS 1. 2. 3. EXPLAIN HIGHLIGHT DISCUSS Explain what’s Highlight the key Discuss the being displayed; concepts relevance make sure it’s legible!Use colors! Apply borders andshading!
  15. 15. OUTLINE VIEWNice for having the content at your fingertips
  16. 16. NOTES VIEWNice for keep track of key messages without putting all the content on the slide
  17. 17. HANDOUTS Slides per page 1, 2, 3, 4, 6, 9 Outline view Notes view ExportingDon’t forget to check on background color print options!This can encourage people to stop listening - they have all the info already, right? - makes itthat much harder to engage them. Don’t put everything in the slides.
  18. 18. EFFECTIVE IMAGES StefanGreat way to grab attention and make your point but can be scary to use.- You need to know your content REALLY well. No bullets to fallback on.- No context (without slide notes) on handouts.
  19. 19. PRESENTATIONINTERACTION(AKA, “WAKE UP!”)
  20. 20. WHO’S THIS?Who is this? Stephen Colbert
  21. 21. WHO’S THIS?And this? Bill Gates
  22. 22. ANNND...Steve JobsWhy’d I do that? In this case it’s because they’re all great public speakers. Every now and thenit’s good to make sure people are awake.Ask their opinion, get feedback, stop and stretch - whatever you need, depending on lengthof presentation
  23. 23. SHARING YOURPRESENTATION
  24. 24. SHARING YOUR PRESENTATION Think about intellectual property Include notes. Or don’t. Your call. Format of the presentation creative commons!Are you ok with anyone use this with attribution?One way to mitigate free-for-all usage is not including your notesSharing in a non-editable format (pdf)
  25. 25. SHARING YOUR SLIDES Formats As a PDF As a JPG As a native file (.PPT, .PPTX, .KEY) Emailing the presentation Putting it online Slideshare.netPDF means no one can edit it; ppt or key mean other can modifyEmail may be tough if it’s in a proprietary formatOnline is easySharing on something like slideshare is contributing to shared knowledge - awesome!
  26. 26. APPLICATION OPTIONS PowerPoint Keynote Google Docs Prezi Beamer PDFBeamer- open source for Windows, Mac, Linux- requires knowledge of mark-up languagePrezi- web-based and free, but there is a Pro version
  27. 27. STILL PAYING ATTENTION?
  28. 28. PRESENTATION STRATEGIESHave notesMultiple copies of slides, in multiple locations, inmultiple formats Keep a copy of your fontsPractice!
  29. 29. HATE PUBLIC SPEAKING? StefanI’m sorry.1. Practice! You’ll feel better the better you feel about the content2. Make your slides fit your personality so you’re comfortable with them- have fun!Get started - things go more smoothly once you’re in the groove.
  30. 30. IN CONCLUSIONPREPARE! PRACTICE!Use the right tool(s) for your audienceBack-up your presentation; make it available in caseof emergencyConsider sharing your presentationRecap your important messages
  31. 31. THANKS FOR YOUR TIME! Questions? Jen Riehle jen_riehle@ncsu.edu @ncsumarit
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