SPCA2013 - SharePoint 2013 Office Integration

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SPCA2013 - SharePoint 2013 Office Integration

SPCA2013 - SharePoint 2013 Office Integration

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  • Goodmorning,I hope you’ve had a great conference so far. Now it’s time for the second session of this morning and I’m happy you’ve chosen mine to attend!Who am I?
  • My name is Marianne van WanrooijI’m an independent contractor and my company name is called Connected Solutions. My main activities are development and consultancy and once in a while I give training to my customers. SharePoint is one of the technologies I work with. But I also work on .NET projects… yes just .NET.DIWUG is the Dutch Information Worker User Group. Every month we organize a free event and every 3 to 4 month we publish the free DIWUG SharePoint Magazine. Also every year we organize the SharePoint Saturday in Vianen, nearby Utrecht. And if I have time left, which is not much with 2 kids under the age of 2… I give presentations and write articles on SharePoint. For this Microsoft rewarded me with a MVP status.You can contact me through Twitter or Email.
  • Previously known as Windows Live folders or Windows Live Skydrive.SkyDrive is free cloud storage that comes with your Microsoft account. It’s like an extra hard drive that’s available from any of the devices you use, so the files you save there are always with you. You no longer need to email files to yourself or carry around (and possibly lose) a USB flash drive. Instead, whether you’re on your laptop and working on a presentation, viewing photos from your last family vacation on your new tablet, or on your phone reviewing your shopping list, you can get to your files on SkyDrive.The service offers 7 GB of free storage for new users and, for one year, an additional 3 GB of free storage to students.Additional storage is available for purchase. Users who signed up to SkyDrive prior to April 22, 2012 could have opted-in for a limited time offer of 25 GB of free storage upgrade. The service is built using HTML5 technologies, and files up to 300 MB can be uploaded via drag and drop into the web browser, or up to 2 GB via the SkyDrive desktop application.
  • SkyDrive Pro is cloud storage for employees as part of Office 365 or SharePoint Online business subscriptions. You need to already have a SkyDrive Pro account to use this app. This app does not support on-premises deployments of SkyDrive Pro. If you’re storing your files on SkyDrive Pro, they are just a tap away with this app. Easily view and share your files in a modern, touch-friendly Windows 8 experience. Upload your documents and access them across all of your devices. You will get all of the security and tools that SharePoint offers to help you be more productive at work. If you are not sure whether you have a SkyDrive Pro site speak with your organization admin or IT department. You should be able to access the account in the browser using your Organizational ID. This is not the same thing as your SkyDrive. SkyDrive Pro is for your work files while SkyDrive is for all of your personal files.
  • Can the app be uninstalled?No, the app comes with Windows 8.1 and Windows RT 8.1 and can't be uninstalled, but it can be unpinned from the Start screen. Press and hold or right-click the tile, and then tap or click Unpin from Start.
  • The document preview is the "cool" part about Office Web Apps server but not the business value part. The business value is the ability to edit and work with Office documents in the browser without the need for local Office applications. What does this mean? This means that business users may interact with Office documents through SharePoint directly in the browser on any device. So whether it is a laptop, desktop, smart phone, or iPad - there are no constraints in making those last minute edits.Office web apps or OWA was already there in SharePoint 2012.It enabled users to view and edit documents in the browserWhat’s new in Office Web AppsAddition/change Description Change trackingEnables users to open Word files that contain revision marks in Word Web App.CommentsUsers can view, add, and reply to comments in Word Web App and PowerPoint Web App.Co-authoringCo-authoring support is new in Word Web App and PowerPoint Web App. It continues to be supported in Excel Web App and OneNote Web App.EmbeddingSupport for embedding Web Apps in websites is new in Word Web App, Excel Web App, and PowerPoint Web App.Ink supportEnables users to view Word Web App and OneNote Web App files that contain ink.InstallationOffice Web Apps is not installed on the same servers that run SharePoint 2013. Instead, you deploy one or more physical or virtual servers that run Office Web Apps Server. Then you configure the SharePoint 2013 farm to use the Office Web Apps Server farm to provide Office Web Apps functionality to users who create or open Office files from SharePoint libraries. For more information, see Office Web Apps Server overview.LicensingSharePoint 2013 provides new license enforcement that works with Office Web Apps. If you enable SharePoint licensing and then enable Office Web Apps editing, only the users who have the appropriate license can actually edit Office files in a browser. If no Office Web Apps editing licenses are applied for users, only viewing is supported. For more information about how licensing works in SharePoint 2013, see Configure licensing in SharePoint Server 2013.Quick PreviewDisplays a preview of item content when a user rests over a search result in SharePoint.Share by linkAllows users to send a link to a document to another user and allow the recipient to use Office Web Apps to view the document.Note: PowerPoint Broadcast is removed from SharePoint 2013. It is available through SkyDrive and Lync Server 2013.
  • Some of the features that aren’t available in OWA:Copy and paste with formatting between documentsCopy and paste pictures between documentsReferences (table of contents, footnotes etc) You can view them in Reading mode. In editing mode they are hidden.Mail mergeReviewing tools (track changes, mark ups)Check spelling and set the proofing language, using the built-in dictionary. Word Web App does not use a custom dictionary and does not include grammar checking, translation, or a thesaurus Tables: More sophisticated table features--such as table styles, cell size, text direction, and sort order--are preserved in the document, but cannot be configured in Word Web App.Shapes, charts, text boxes, Smart Art, Word Art display in the document as expected in Reading view. In editing mode they appear as placeholders that you can delete but not edit. They cannot be moved or resized in Word Web AppMacrosYou can’t run Macros in Office Web AppsStylesYou can use styles but cannot create new styles or modify styles in Word Web App.FindYou can search for words in the document by using the Find in the Reading mode. Find and Replace is not available.Theme, page color, watermarks are preserved in the document but you can’t edit them in Word Web App. This is not the complete list, but a list of the most common features users use in the Office Client. Other features that are new in OWA 2013 are: Track changesYou cannot turn on/off track changes, but you can review the marks in Word Web AppCommentsUsers can view, add, and reply to comments in Word Web App and PowerPoint Web App. You can add comments when the document is in Reading mode.Co-AuthoringCo-Authoring was already available in Office WA 2010 for Excel and OneNote Web Apps. With OWA 2012 you’re also able to co-author Word and PowerPoint Web Apps.
  • Apps for Office add powerful new features, such as real-time updates from Twitter in Outlook, research information for report writing in Word, and social tools for SharePoint. Customize your Office experience with apps and boost your productivity. Explore the Office Store to get started.Developers use apps for Office to create engaging new consumer and enterprise experiences that run within supported Office 2013 applications by using the power of the web and standard web technologies such as HTML5, XML, CSS3, JavaScript, and REST APIs.An app for Office is basically a webpage that is hosted inside an Office client application. You can use apps to extend the functionality of a document, email message, meeting request, or appointment. Apps can run in multiple environments and clients. These include rich Office desktop clients, Office Web Apps, mobile browsers, and also on-premises and in the cloud. Developers can publish apps to the Office Store or to an onsite catalog, where they can be available to users from their Office 2013 applications. As the IT Administrator of your organization, you can control how the apps for Office become available to users.Task pane appsTask pane apps enable users to see the app for Office side-by-side with an Office document, and provide app for Office developers with the opportunity to supply contextual information and functionality to enhance the document viewing and authoring experience. For example, a task pane app can look up and retrieve product information from a web service, based on the product name or part number that a user selects in a document. An example of a task pane app for Word 2013 that uses the Bing Translator service is shown in the following figure.Content appsContent apps integrate web-based features as content that can be shown in line with the document. Content apps enable users to integrate rich, web-based data visualizations, embedded media such as integrating a YouTube video player or a picture gallery as part of a document, and also other external content. The following figure shows an example of a content app for Excel 2013 that uses a web service to generate a geographical sales heat map.Mail appsMail apps are displayed next to the currently viewed Outlook items: email message, meeting request, meeting response, meeting cancellation, or appointment. They can access contextual information from the item and use that data to access additional information about the server and from web services to create compelling user experiences. In most cases, a mail app runs without modification on the Outlook 2013 rich client and Outlook Web App for Exchange Server 2013. This user experience is seamless, whether on the desktop, the web, or on tablet and mobile devices.
  • Apps for Office add powerful new features, such as real-time updates from Twitter in Outlook, research information for report writing in Word, and social tools for SharePoint. Customize your Office experience with apps and boost your productivity. Explore the Office Store to get started.Developers use apps for Office to create engaging new consumer and enterprise experiences that run within supported Office 2013 applications by using the power of the web and standard web technologies such as HTML5, XML, CSS3, JavaScript, and REST APIs.An app for Office is basically a webpage that is hosted inside an Office client application. You can use apps to extend the functionality of a document, email message, meeting request, or appointment. Apps can run in multiple environments and clients. These include rich Office desktop clients, Office Web Apps, mobile browsers, and also on-premises and in the cloud. Developers can publish apps to the Office Store or to an onsite catalog, where they can be available to users from their Office 2013 applications. As the IT Administrator of your organization, you can control how the apps for Office become available to users.Task pane appsTask pane apps enable users to see the app for Office side-by-side with an Office document, and provide app for Office developers with the opportunity to supply contextual information and functionality to enhance the document viewing and authoring experience. For example, a task pane app can look up and retrieve product information from a web service, based on the product name or part number that a user selects in a document. An example of a task pane app for Word 2013 that uses the Bing Translator service is shown in the following figure.Content appsContent apps integrate web-based features as content that can be shown in line with the document. Content apps enable users to integrate rich, web-based data visualizations, embedded media such as integrating a YouTube video player or a picture gallery as part of a document, and also other external content. The following figure shows an example of a content app for Excel 2013 that uses a web service to generate a geographical sales heat map.Mail appsMail apps are displayed next to the currently viewed Outlook items: email message, meeting request, meeting response, meeting cancellation, or appointment. They can access contextual information from the item and use that data to access additional information about the server and from web services to create compelling user experiences. In most cases, a mail app runs without modification on the Outlook 2013 rich client and Outlook Web App for Exchange Server 2013. This user experience is seamless, whether on the desktop, the web, or on tablet and mobile devices.
  • All together some beautiful features to help the information worker. BUTLet’s see what happens if you combine the 4 featuresContent types and SkyDrive App. - Adding a document with field validation- Adding a document with custom content type fields in a standard doc lib.Using SharePoint info in your documents and Office Web Apps- they become read only because document properties can’t be edited in OWA- you can’t save it as template and use it as a content type in O365Using SharePoint content with Apps for Office- add list content in Excel with Bing Maps AppUsing Office Apps with Office Web Apps

Transcript

  • 1. Connected Solutions Development, training and consultancy DIWUG Events, SharePoint magazine Contact: Twitter: @mariannerd Email: marianne@diwug.nl
  • 2. 7 GB storage Microsoft account
  • 3. SharePoint MySite documents Shared documents Sync
  • 4. Client app Windows 8.1
  • 5. View documents in browser Edit documents in browser Preview Track changes Comments Co-authoring
  • 6. • Copy and paste with • Sophisticated table formatting/pictures between documents • References • Mail merge • Reviewing tools (track changes, mark ups) • Spelling checker: features • Shapes, charts, text boxes • Macros • Create/modify styles • Find and replace • Themes, watermark s
  • 7. Enriches documents or Office Client Task pane apps Content apps Email apps Apps for Office Store
  • 8. Export data to Excel Export Data to Outlook Edit data/properties in Word