Meeting basics and effective meetings

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  • Brainstorming is a group or individual creativity techniqueby which efforts are made to find a conclusion for a specific problem by gathering a list of ideas spontaneously contributed by its member(s).
  • Start meeting with an icebreaker(An Ice-Breaker is something that someone says or does in order to make easier who have never meet before to talk to each other)
  • Meeting basics and effective meetings

    1. 1.  conducting meetings properly, can and will make you (and your organization) function more efficiently.  All meetings must have an agenda which includes: topics for discussion presenter or discussion leader for each topic time allotment for each topic 27/26/2012 Meeting Basics and Effective Meetings
    2. 2.  Present information  Provide tools for meeting management  Share effective strategies to keep meetings on track 37/26/2012 Meeting Basics and Effective Meetings
    3. 3. Administrative  Regular Staff Meetings  Monthly Executive Committee Meetings  Decision  Brainstorming  Combinations 47/26/2012 Meeting Basics and Effective Meetings
    4. 4.  Define the purpose of the meeting and the outcomes  Reserve a room, with appropriate equipment  Inform participants of any necessary preparation 57/26/2012 Meeting Basics and Effective Meetings
    5. 5.  Change presentation style  Establish a “parking lot” of ideas to keep a running list of divergent points  Make meetings playful 67/26/2012 Meeting Basics and Effective Meetings
    6. 6.  Listen, but do not debate  Turn negative behaviours into positive contributions  Encourage the group to share the responsibility for handling difficult members  Don’t take it personally  Try different strategies, small groups/pairs 77/26/2012 Meeting Basics and Effective Meetings
    7. 7.  The techniques described in this presentation can be applied to any type of meeting your encounter.  Effective meetings are the result of deliberate planning.  Every day 83 million people attend 11.5 million meetings. 87/26/2012 Meeting Basics and Effective Meetings
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