PlanI. IntroductionII. DefinitionIII. Advantages and featuresIV. How to use Google docsCreate a Google AccountCreate a Google AccountGoogle Docs main windowThe navigation menuCreate a New DocumentRename a New DocumentThe Documents sheetScreenshots of some sheets on Google DocsResearch inside Google DocsSave a New DocumentAdd Comments to a DocumentCollaborating and Sharing a DocumentSharing SettingsUpload an Existing DocumentThe menu barThe Settings menuScreenshot of some options of the settings menuV. Conclusion
I. IntroductionWith Google Docs you can create document, upload them, download them, save them online and work in collaboration together toachieve a goal.Programs and Platforms for collaboration are designed to help people involved in a common task. Google Docstransformsthe way documents are shared to enable more effective team collaboration.II. DefinitionGoogle Docs is a free service from Google that enables you to access online applications for making a variety of documents, including wordprocessing documents, spreadsheets, presentations, drawings and forms. Google docs have been replaced by Google Drive it allows usersto create and edit documents online while collaborating in real-time with other users. Google Drive is a file storage and synchronizationservice by Google that was released on April 24, 2012. Google Drive is now the home of Google Docs.III. Advantage and featuresYou can safely storage your works with auto save.Ability to access Google Docs on the Internet, by Firefox or Internet Explorer.Familiar desktop and toolbar buttons to bold, underline, indent, change font…Edit and access your documents, spreadsheets and presentations from any computer with an Internet connectionYou can upload your files. Google Docs accepts most popular file formats, including DOC, XLS, ODT, ODS, RTF, CSV, PPT, etc.Create basic documents from scratch, including sorting by columns, adding tables, images, formulas, changing fonts and more.You can maintain responsibility for your own account and determining who can gain access to files that you want to shareEasily find your documents by organizing them into folders. Drag and drop your documents into as many folders as you want.You can easily save your documents to your own computer in DOC, XLS, CSV, ODS, ODT, PDF, RTF and HTML formats and export copies.The Mobile Android Google Docs app is available for free on the Google Play Store, allows users to view, edit, and create Google Docs
IV. How to use Google DocsCreate a Google AccountGo to http://docs.google.com or drive.google.com,if you already have a Google account or a Gmail type in your Email and password tosign in. Otherwise click on the sign up button Fill in all of the required form to sign up for the account, and click on Create My Account.
The navigation menuMy drive is the Home page of Google Docs.Shared with meFiles others have shared with u. Say goodbye to email attachments and hello to real time collaborationStarredStarred Google Docs, Files or folders, click the star next to something that u want to easily find later.RecentFind everything in Google Drive you’ve recently opened or editedActivitySee live updates for everything you and others have modified
Offline DocsEdit Google Documents and view Google Spreadsheets offlineAll itemsAll items you have created or uploaded on Google doc from docs, files or foldersTrashMove files you don’t need any more to the trash. Click “empty trash” to permanently delete items and free up storage space.Owner, type, more..Thisfunction can help us search for anitem; all documents are stored in groups. Google Docs helps you get to your files faster. Search forcontent by keyword and filter by file type.
Create a New Documentyou may noticed to big create button, if u click on it you have seven options : documents equal to word document, presentation equal topower point spreadsheet equivalent to excel, forms is for doing a survey and questionnaire, drawing is for diagram, folder is where u canstore your documents in.
Rename a New DocumentIf we open a document,the first thing we notice that it open in a new tab,so we still have access to my main document page. The firstthing we have to do is give the document aname. We can click on the “untitled document” so we can enter a new document name. Typein the new document name and click OK.
The Documents sheetThis document looks very similar to Microsoft word you have the options like file, edit, view, insert, format, tools, table and help. Then wehave the toolbar so you can copy, paste, bold, underline, italicize, and many other editing options
Research inside Google DocsWe can insert a image by uploading it from a album that already exist on the computer or take a snapshot with the camera or use thesearch option to find a picture on the internet all we have to do is to white the subject we are searching for in the search bar
Save a New DocumentGoogle drive hasan auto safe featured that save your document every second if u notice the file menu there is no place for us to hit save,it save faster than we can manually do it.
Add Comments to a DocumentIf we click on comment button, we can write comments or discuss and we can make the discussion hidden if we click on resolve. We alsocan edit or delete the comment. If we click on the notification settings a box will appear so we can choose the notification options.
Collaborating and Sharing a DocumentA wonderful feature of Google Docs is the ability to share your work with others. You have many options to do this. You can give access toa document where the viewers are only able to read the document and not make any changes. You can also give access to a documentwhere people can collaborate with you by making changes. You will be able to see the changes that each person has made to yourdocument. Click on All Items in your left navigation menu to show all the items that you have in your Google Docs account. Selectwhichone you would like to share with another person by clicking the checkbox in front of the document. Then the More Actions willappear click on the Share button
Sharing SettingsTo share the document we can click on the share button, a box will appear. This box contains a link to share with other to collaborate with.We can share via Email, Gmail, face book and twitter. We can modify who will have access. We have three options public, anyone with thelink or private. We can also add people who can edit the document, comment or view. You have the option to invite others tobe Collaborators or Viewers. Collaborators are able to view as well as edit any documents that you share using this option. Viewers areonly able to view the document. They are not able to make any changes to the document. After selecting the Collaborator or Vieweroption you will need to type in the email addresses of the people with whom you would like to share the document. Separate addresseswith a comma.
Upload an Existing DocumentIn order to upload an existing document you just need to click on the red Upload button on the Menu bar beside the create button. Wewill have two choices to upload a file or a folder. Then you will need to click on the Browse button and find the document that you wouldlike to upload.Once we choose the file from the computer uploading will begin. We can convert the file to Google Docs format or leave itas it is. Your file should now appear in your main window
The menu barNew folder:In Google Docs you have the same option for organizing your files like o your computer. By clicking on the new folder iconyou can create a new folder and give it a name, or by clicking on the create button. you can use this tool to manage all the documentsin separate folders.Sort: this option helps us sort the items by title or dates modified. it’s always better to sort by last modified so if someone else made achange or wrote a comment on a document you will see it directly on the topSwitch to list:this option transforms all the items in a list modeSwitch to Grid:this option transform all the items in a grid mode
The Settings menuSettings buttonThree display density: comfortable with a large space between the lines, cozy regularspacing and compact with a minimum spacing.Settings: by clicking setting a new page will open where we can change the language,choose a time zone, choose update indicator and edit profileUpload settings: confirm setting before each upload and convert uploaded filesManage apps: this tool help us to get more applicationKeyboard shortcuts: by memorizing the keyboard shortcuts we can use Google docseasily by clicking a letter from the keyboard.Help: the help tool can provide answers to our questions and help us use Google docs.We can learn or fix a issueSend feedback: the feedback option let you send Google suggestions about theproducts. They welcome problems reports, feature ideas and general comments
Screenshot of some options of the settings menu
V. ConclusionGoogle Docs lets you choose exactly who gets your files. You don’t need email attachments anymore. Just share your file, folder, or GoogleDoc from any device. Google Docs lets you continue to create, access, and collaborate in a version-free world. The only disadvantage isthat if someone determines your secret password or manages to steal your password, he could log in to your account and viewconfidential files, alter documents or delete them.