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Policies and Procedures ManualIntroductionThis manual was designed to aid the librarian, administrators, faculty, and staff on thepolicies and procedures of the library. This policy and procedures manual will supportteaching and learning in the library by: • providing clear guidelines for the library patrons (teachers and students) • providing an understanding of the day to day functions of the library • fostering an understanding of the different aspects of the library (i.e. materials selection, circulation of materials, right to privacy, etc). • helping the library run smoothly, and • increasing the functionality of the library media center.Mission StatementThe mission of the library media center is to: • promote life-long reading and learning, both for pleasure and for information • to be a valuable resource for the school staff and the school community • to provide collaboration with staff to create authentic learning for all students • to provide quality resources and instruction to students and staff • foster information literacy
Materials SelectionMaterials are selected to fit the current curriculum for Pre-K through 5 th grade. They arealso selected based on the needs and interests of the students as well as the differentlearning styles and intelligences of the student body and should include different formsor genres and varying points of view. Each item should be evaluated on its significanceas an entire work rather than upon the merit of individual parts. The followingprocedures should be followed when selecting materials: • Read current reviews in professional journals of the material • Have 3 other professional librarians read and review the materials • Ensure that the material is relevant to the school curriculum • Ensure that the material meets the needs and interests of the schoolAll materials, whether purchased by the library or donated to it, are evaluated inaccordance with these procedures.Circulation of MaterialsEvery student, Kindergarten through 5th grade will be allowed to check out books fromthe library once a week. Grades 2nd through 5th are allowed to come to the library duringopen checkout. First grade will be allowed to come to open checkout during the secondsemester. Each grade level has a different amount of books they can checkout at atime. The procedures are as follows: • Kindergarten students are allowed to checkout one book every week. • 1st grade students are allowed to check out one book a week. After Winter Break, they will be allowed to checkout up to 3 books-2 on their AR level and 1 free choice book. • 2nd through 5th grade students can check out up to 4 books a week, 3 on their AR level and 1 free choice book.
There is no charge for overdue books. If a book is damaged, there will be a fineincurred. If a student has a fine on their account, they will not be able to check out themaximum amount of books for their grade level. They will be able to check out only onebook each week until the fine is paid in full.Challenges to MaterialsNo one has the right to restrict the freedom of others to read whatever they wish. Nobook or other material in question is automatically removed from the collection becauseof an objection to it. Examination and reconsideration of materials, if necessary, will behandled as outlined in these procedures: • Challenge requests may be made by teachers and/or parents, and should be made by filling out the Request for Reconsideration Form and given to the Library Director, who will present the challenge to the Library Committee. • The Library Committee (comprised of the Library Director, an elementary, a middle school, and a high school librarian) must then read, listen to, or view the material in question and discuss the literary value of the material. • Once the literary value has been weighed, the Committee will then make their final decision. • If the final decision is appealed, it must be taken to the School Board for reconsideration.If a book is not reconsidered for removal, it will remain on the shelves of the library forothers to checkout and read as they see fit.Weeding MaterialsIn order to maintain the best possible collection of materials, a continual weedingprocess takes place. Items are discarded if they are outdated, if they no longer circulate,if there are more duplicate copies than needed, or if they are in poor physical condition.Weeding is an ongoing process throughout the school year and can be accomplishedone collection at a time or at least 5% of the collection. The procedures for weeding areas follows:
• The librarian will use his/her best professional judgment and knowledge of the curriculum, collection, and the clientele to determine if a book should be weeded from the collection. • The librarian will use the expertise of the faculty in determining if the book/material should be weeded. • The librarian will consider other factors for weeding, including, but not limited to, record of use, currency and accuracy of content, technical quality, biased or portrays stereotypes, inappropriate reading level, outdated, unattractive format, design, graphics, illustrations, and not selected in accordance with general collection criteria. • The weeded materials will be stored in the library storage for a year and then it will be removed from the campus and taken to the district warehouse for proper disposal.Right to PrivacyThe library does not make available the records of student transactions to any partyexcept in compliance with the law. The library does not make available lists ofregistered students except in compliance with the law. A student and/or parent mustpresent the student’s ID number before any information will be given concerning itemschecked out, items overdue, or fine information. Address, phone numbers, or any otherpersonal information from a student’s record may not be given out without directconsent of the Library Director.Internet AccessThe use of technology is highly encouraged. The library provides access for all of itsstudents to the Internet, and through it, to the unlimited resources available on theInternet. These resources are to be used primarily in collaboration with teacher-directedclassroom study, including classroom activities, and personal research. In addition,students may explore and research many fields of study independently using thelibrary’s computers and Internet. Some guidelines to adhere to are as follows: • Access to or transmission of materials that violate federal or state laws, including but not limited to copyrighted materials, threatening, racist, sexist, or obscene materials, materials that are password or access-code restricted, are prohibited. • Students may not use the library’s Internet to engage in any disruptive or illegal act, including, but not limited to unauthorized access to password protected sites, gambling, cyber bullying, and file sharing.
Each student is required to have the Acceptable Use Policy Form filled out by theirparents. If this form is not turned in to the student’s teacher, the student cannot haveinternet access or use any other form of technology. The use of the Internet is notprivate and should not be regarded as such. The use of the Internet is a privilege, not aright. If the student abuses their privilege to use the Internet, they will loose it for theremainder of the school year. Sources ListCassville R-IV School District. (2005). Library Policies and Procedures. RetrievedNovember 25, 2012, fromhttp://cassville.k12.mo.us/vnews/display.v/ART/4ede618ba1e39#IntroductionCoffee County Board of Education Library Media Center. (2001). Policies andProcedures Manual. Retrieved November 25, 2012, fromhttp://alex.state.al.us/libmedia/sites/alex.state.al.us.libmedia/files/Coffee%20CountyPolicy%20Manual%20-%20updated.pdfIndian Prairie Community Unit School District 204. (2006). Library Media CenterPolicy and Procedure Manual. Retrieved November 25, 2012, fromhttp://clow.ipsd.org/documents/lmc_manual_revisions/LMC_Procedure_Manual.pdfSt. Helena High School. (2011). St. Helena High School Library Policies andProcedures. Retrieved November 25, 2012, fromhttp://www.sthelena.k12.ca.us/cms/lib6/CA01000647/Centricity/Domain/259/Library_Policies_and_Procedures__Internet_Use_Agreement__2011-2012.pdf