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Programming to meet the needs of international students and scholars



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  • 1. 11/5/12
Programming to Meet the Needs of International Students & Scholars NAFSA Region XII - October 25, 2012PRESENTERS •  Holly Nigorizawa International Scholar & Student Advisor, UC Santa Cruz •  Amy Griggs International Student Advisor, UC Berkeley •  Noah Kuchins International Exchange Coordinator, SF StateAGENDA I.  Motivation II.  Programming Types / Justification III.  Campus Specific Programming 1

  • 2. 11/5/12
AGENDA ( CONT’D) IV.  Best Practices V.  Breakout Groups VI.  Closing ThoughtsPROGRAMMING MOTIVATION •  Presenters •  AudienceTYPES OF PROGRAMMING•  Wellness Wheel•  Need(s) of offices and specific populations 2

  • 3. 11/5/12
CAMPUS-SPECIFIC PROGRAMMINGAmy Griggs, UC Berkeley•  Office Set-Up / Clients ServedCAMPUS-SPECIFIC PROGRAMMING Amy Griggs, UC Berkeley 1.  Population 2.  Needs 3.  Resources photo •  Workshops (Employment, health/wellness, & career) •  Tools •  Social programs (Coffee Chats & iMix) •  Needs survey: •  http://internationaloffice.berkeley.edu/needs_assessmentCAMPUS-SPECIFIC PROGRAMMINGAmy Griggs, UC Berkeley•  Student volunteers•  Marketing•  Student organization support•  Program or workshop planning * Impact of needs survey results 3

  • 4. 11/5/12
CAMPUS-SPECIFIC PROGRAMMINGHolly Nigorizawa, UC Santa CruzStaff •  *4 FT Staff, 4 student workersScholars •  324 Scholars, 90+ DependentsCAMPUS-SPECIFIC PROGRAMMING Holly Nigorizawa, UC Santa Cruz LOGISTICS SUPPORT Planning 1 – 1.25 Advisors Execution 1 – 3 Advisors (+up to 10 Student Workers) Budget $200 - $1800 Attendance 30 – 75 Scholars & Dependents per Event 150 Scholars & Dependents Served/YearCAMPUS-SPECIFIC PROGRAMMINGHolly Nigorizawa, UC Santa Cruz •  International Mingles (30+ Attendees) •  Bowling Night (30+ Attendees) •  Scholar Picnic (75+ Attendees) •  Scholar Photo Contest (20+ Photos) 4

  • 5. 11/5/12
CAMPUS SPECIFIC PROGRAMMINGHolly Nigorizawa, UC Santa Cruz – Scholar MixerCAMPUS SPECIFIC PROGRAMMINGHolly Nigorizawa, UC Santa Cruz – BowlingCAMPUS SPECIFIC PROGRAMMINGHolly Nigorizawa, UC Santa Cruz – Photo Contest 5

  • 6. 11/5/12
CAMPUS SPECIFIC PROGRAMMINGHolly Nigorizawa, UC Santa Cruz – Scholar PicnicCAMPUS SPECIFIC PROGRAMMINGHolly Nigorizawa, UC Santa Cruz – Scholar PicnicCAMPUS SPECIFIC PROGRAMMING Holly Nigorizawa, UC Santa Cruz – Scholar Picnic 6

  • 7. 11/5/12
PROGRAMMING IN SAN FRANCISCONoah Kuchins, SF State •  Office Model: Integrated F1 Services, Study Abroad and Incoming Exchange •  Use all student populations to further Programming •  Student Orgs: IEEC, JSA, TSA, CSSA, etc.Programming through Student Organizations •  Case: International Education Exchange Council•  Membership: International and Study Abroad Students•  Size: 1000 ~ 2000 as semester progresses, 100 officers•  OIP Office Support: 1-4 hours per week from an advisor•  5-10 hours per week from a student assistantBuilding International Student Networks •  IEEC Formation and Function •  Exchange Students are De-Facto members •  Recruit Study Abroad returnees, F1s, other internationally minded students •  Train Student Leaders in management and event planning Goal: Get students invested in planning their own events! 7

  • 8. 11/5/12
DEVELOP A PROGRAMMING STRUCTURE:•  Academic Events•  Cultural Events•  Social Events•  Sporting Events•  Special Events•  Music•  Film/MediaUtilize Online and Social Media Resource •  Facebook Groups and Pages •  Youtube channels & videos •  Blogs and Web resources (Tumblr, twitter, wordpress) •  Photo Hosting Sites (Flickr, Pinterest,etc.) •  Group Management (Groupspaces, Orgsync) •  Newsletters (Mailchimp, Mynewsletterbuilder, etc.)BEST PRACTICES •  Identify strong and reliable student leaders •  Challenge your students to plan successful events •  Keep core functions for essential events under your direct control •  Provide social media resources •  Have students document everything 8

  • 9. 11/5/12
BEST PRACTICES •  Budget / Invoicing / P.O. experience helpful •  Meet vendors in person •  Take photos at event (get photo releases) •  Send thank you to attendees with photos after event •  Free giveaways at event •  Binder of event logistics (system in place for following year) •  Be flexible – you can’t plan for everythingBREAKOUT GROUPS1.  What are you currently doing?2.  What do you hope to do?3.  Who can you collaborate with?4.  What strategies might make it easier to manage?REPORT BACK •  Innovative programming examples? •  Time-Saving Strategies? •  Audience Take-Away Points 9

  • 10. 11/5/12
CLOSING THOUGHTS ~ THANK YOU ~ Holly Nigorizawa, hnigoriz@ucsc.edu (ieo.ucsc.edu) Amy Griggs, akgriggs@berkeley.edu (internationaloffice.berkeley.edu) Noah Kuchins noahk@sfsu.edu 10