5.1 Coordinating your CoC, TYP, and CP (Ehlen)

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There are numerous planning processes that are required or encouraged by HUD, including the Continuum of Care (CoC), Ten Year Plan (TYP), and Consolidated Plan (CP). Recent legislation and HUD initiatives will lead to more integration of these planning processes. Speakers will describe the changes and provide strategies for better coordination.

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5.1 Coordinating your CoC, TYP, and CP (Ehlen)

  1. 1. Coordinating your CoC, Ten Year, and Consolidated Plans<br />Piper Ehlen<br />HomeBase<br />
  2. 2. Agenda<br />Coordinated Planning Pre-HEARTH<br />What’s Changing: HEARTH<br />Example: Contra Costa County, CA – Coordinating CoC, Ten Year and Consolidated Plans<br />
  3. 3. What is HEARTH?<br />McKinney-Vento Homeless Assistance Act of 1987 = legislative framework and funding for HUD Homeless Assistance grants: Emergency Shelter Grants (ESG), Supportive Housing Program (SHP), and Shelter Plus Care (S+C)<br />Homeless Emergency Assistance and Rapid Transition to Housing Act of 2009 (HEARTH Act) amends the McKinney-Vento Act with some key changes<br />
  4. 4. Pre-HEARTH <br /><ul><li>A Continuum of Care:
  5. 5. Engaged in community planning
  6. 6. Filed the annual HUD application
  7. 7. Oversaw HMIS implementation
  8. 8. CoC Incentives to Coordinate with Other Plans
  9. 9. CoC Project certification of consistency with the Con Plan
  10. 10. CoC Application gives points for aligning with a Con Plan and/ or Ten Year Plan for ending homelessness
  11. 11. Does the Consolidated Plan include the CoC strategic plan goals for addressing homelessness?
  12. 12. Does the 10-year plan include the CoC strategic plan goals to address homelessness and chronic homelessness?
  13. 13. CoC Application describes if member organizations participate in Con Plan and/or Ten Year Plan meetings</li></li></ul><li>Post-HEARTH: Collaborative Applicant (CA) <br />Collaborative Applicant:<br />Submits CoC application for all projects in its community<br />Designs collaborative process to apply for funding<br />Evaluates outcomes<br />Determines compliance with program requirements<br />Establishes funding priorities<br />Participates in the Consolidated Plan<br />Ensures operation of and participation in HMIS<br />Consults with the body allocating ESG funds (prevention and shelter)<br />
  14. 14. CA Responsibilities – CoC Competition Selection Criteria<br />CA’s Plan for reducing homelessness and length of homelessness, which should include:<br />Needs of subpopulations<br />Comprehensive strategies<br />Quantifiable performance measures<br />Timelines<br />Funding sources<br />Responsible parties<br />And more<br />
  15. 15. Coordinating Plans: Local Example (Contra Costa County, CA)<br />Ten Year Plan Coordinates with CoC Plan and Con Plan:<br /><ul><li>Contra Costa County’s (CCC) Ten Year Plan body and CoC body merged together to create 1 body
  16. 16. Met as separate groups for 3 years
  17. 17. Realized they were duplicative
  18. 18. Merger took about 6 months and many joint planning sessions
  19. 19. CCC’s annual CoC Plans are annual implementation plans for its Ten Year Plan
  20. 20. CCC encompasses 19 cities; 5 are CDBG entitlement jurisdictions
  21. 21. Each entitlement jurisdiction’s Con Plan Rep has a seat on the Ten Year Plan/CoC implementation body to give input into TYP </li></li></ul><li>Coordinating with the Consolidated Plan: Local Example (Contra Costa County, CA)<br /><ul><li>Con Plan planning process requires
  22. 22. Homeless Needs Assessment
  23. 23. Homeless Inventory
  24. 24. Homeless Strategy that was created in collaboration with homeless services agencies
  25. 25. Plan to be created with input from public: need public outreach and public engagement
  26. 26. CCC: Con Plan draft is brought to TYP/CoC body and discussed at a TYP meeting
  27. 27. TYP body comments on draft and helps to create Homeless Strategy
  28. 28. Satisfies Con Plan requirement for public outreach and engagement and collaboration with homeless services agencies </li></li></ul><li>Coordinating Plans: Local Example (Contra Costa County, CA)<br />Data and Information Sharing<br />Much of the same information is used for CoC, TYP and Con Plan:<br />Homeless counts<br />Homeless housing and services inventory<br />HMIS data<br />Project outcome data (APRs)<br />Program performance<br />Example: late applications for CoC funding are considered to not meet threshold requirements for CDBG application and therefore lose a year of CDBG funds <br />
  29. 29. Coordinating with the Consolidated Plan: Local Example (Contra Costa County, CA)<br />5 entitlement jurisdictions in CCC have a CDBG Consortium that meets quarterly<br />Have 1 standard CDBG application for all jurisdictions<br />Have a standard report format<br />5 entitlement jurisdictions combined HPRP funds to create 1 HPRP program in the county<br />1 program design with 1 lead agency and multiple sub-contractors<br />1 set of standard intake and assessment tools, case planning tools, data collection and reporting tools<br />
  30. 30. Benefits of Integrated Planning Efforts<br />Satisfy HEARTH and Con Plan requirements<br />Eliminate duplicative planning and re-inventing the wheel<br />Create closer relationships with key stakeholders outside the CoC arena – those that control the CDBG purse strings<br />Support systems integration, whole-system problem solving, and maximize impact of all HUD funding coming in<br />Break down silos<br />
  31. 31. Questions?<br />Piper Ehlen<br />HomeBase<br />piper@homebaseccc.org<br />

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