Directorate of Town Planning &
Survey – Approvals Submission and
Follow up Procedures
Lunch Time Seminar
By: Omar Habouch
...
Contents
DTP&S OBS and the key departments/personnel.
DTP&S approval with respect to the project
process stages.
What is p...
Objectives
To establish submission and follow-up
procedures
To identify the requirements for DTP&S
approval request
To acc...
Director General
CEO
Customer Service
Centre
Land Allocation
Office
Branches Affairs
Office
Development &
Follow-up Office...
DTP&S OBS – Key Dept. (s)
Director General
CEO
Customer Service
Centre
Land Allocation
Office
Branches Affairs
Office
Deve...
DTP&S OBS – Key Personnel
Mr. Salah Bin Bitee – Director General
Eng. Hamdi Fareed – Acting Head of Public
Services Depart...
DTP&S Approval With Respect To The Project
Process Stages
PROSPECT
STAGE
PROJECT
INCEPTION REPORT
PRELIMINARY
DESIGN
DTP&S...
What Is Preceding The DTP&S Approval Stage?
PROSPECT
STAGE
PROJECT
INCEPTION REPORT
PRELIMINARY
DESIGN
Prepare Preliminary...
DTP&S Approval Letter Formation
FAO (Service approval,
Data inquiry, etc)
The subject first and
then the name of the
proje...
Data Required –
Pumping Station Location Approval
Location Plan
Three Proposed Locations (If possible)
Setting Out Plan
El...
Location Plan
PS Location
Three Proposed Locations
PS Options
Nominate three locations and
prioritize them
Draw a selection zone
Take photos on site...
Setting Out Plan
Odour Control
Unit
Elevations
Maximum Height
Cross Sections
Data Required –
Rising Main Route Approval
Location Plan
Layout Plans
Services Cross Sections
Two Sets of All Drawings
Location Plan
Layout Plans
Show the offset from building line at:
RM pends
Constant offset
Every change in the offset
Services Cross Sections
Typical Services Corridor
Utility All Road Corridor Widths
Offset from Building Line
(m)
Electricity 1.22
Water 2.14
Etisa...
Typical Services Corridor
Data Required –
Lifting Station Location Approval
Services Layout
Three Proposed Locations (If possible)
Cross Sections
Tw...
Services Layout
LS in the parking or
the verge of road
General Arrangement - Layout
Overall
Width
Overall Length
General Arrangement - Cross Section
Data Required –
Temporary Stormwater Storage Ponds
Location Plan
Services Layout
Temporary SWD PS Plan
Temporary SWD PS Cr...
Services Layout
Pond Cross
Section
Pond Layout
Plan
Temp.
Facilities
Temporary SWD PS Plan
Temporary SWD PS Cross Section
Who is Responsible?
Project Manager Responsibility:
• The drawings are clear, complete, and follows the DTP&S
restrictions...
Who is Responsible?
DTP&S Coordinator Responsibility:
• Liaise between the project manager and
the DTP&S engineer since DT...
Recommended Procedure
Current Procedure
HalcrowSM DTP&S
Recommended Procedure (not yet approved)
SMHalcrow DTP&S
Process D...
Recommended Procedure - Form
Guidelines Summary
Clear location plan to be provided for all types of
approvals.
Setting out and services layouts should ...
Guidelines Summary
Lifting stations to be in the internal roads’ parking areas or
the verges.
The proposed pumping mains o...
Guidelines Summary
Don’t Send more than one approval in one Letter. For
example, if you need to approve location for a pum...
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Dtp&s procedures guidelines seminar 13 10-08

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Dtp&s procedures guidelines seminar 13 10-08

  1. 1. Directorate of Town Planning & Survey – Approvals Submission and Follow up Procedures Lunch Time Seminar By: Omar Habouch 13th of October, 2008
  2. 2. Contents DTP&S OBS and the key departments/personnel. DTP&S approval with respect to the project process stages. What is preceding the DTP&S approval stage. DTP&S approval letter formation. Data required based on the type of approval submitted and its format. Who is responsible for following up with DTP&S until approval is obtained.
  3. 3. Objectives To establish submission and follow-up procedures To identify the requirements for DTP&S approval request To accelerate the approval process and minimize time wastage on follow-up activities (meetings and discussions)
  4. 4. Director General CEO Customer Service Centre Land Allocation Office Branches Affairs Office Development & Follow-up Office Director General’s Office Planning Studies Office CEO Assist. For Resources Affairs CEO Assist. for Technical Affairs Legal Affairs Office PR Office HR & Finance Department IT Department Compensation Department Public Services Department Geographical Information Department Survey Department HR Sec. E-Government Compensation Sec. Financial Resources Sec. Technical Support & Networks Sec. Estimation Sec. Admin Services Sec. Programmes & Systems Sec. Technical Sec. Buildings Department Roads & Transportation Sec. Geographical Information Management Sec. Basic Services Sec. Data Treating & Developing Sec. Naming & Numbering Sec. Geographical Data Exchange Sec. Survey Sec. Drawing & Issue Sec. Building License Sec. Survey Projects Sec. Building Inspection & Consultants’ Qualification Sec. DTP&S OBS
  5. 5. DTP&S OBS – Key Dept. (s) Director General CEO Customer Service Centre Land Allocation Office Branches Affairs Office Development & Follow-up Office Director General’s Office Planning Studies Office CEO Assist. For Resources Affairs CEO Assist. for Technical Affairs PR Office HR & Finance Department IT Department Compensation Department Public Services Department Geographical Information Department Survey Department HR Sec. E-Government Compensation Sec. Financial Resources Sec. Technical Support & Networks Sec. Estimation Sec. Admin Services Sec. Programmes & Systems Sec. Technical Sec. Buildings Department Roads & Transportation Sec. Geographical Information Management Sec. Basic Services Sec. Data Treating & Developing Sec. Naming & Numbering Sec. Geographical Data Exchange Sec. Survey Sec. Drawing & Issue Sec. Building License Sec. Survey Projects Sec. Building Inspection & Consultants’ Qualification Sec.
  6. 6. DTP&S OBS – Key Personnel Mr. Salah Bin Bitee – Director General Eng. Hamdi Fareed – Acting Head of Public Services Department Eng. Ali Shahin – Head of Basic Services Section Eng. Akef Al Jamal – Head of Basic Services Division
  7. 7. DTP&S Approval With Respect To The Project Process Stages PROSPECT STAGE PROJECT INCEPTION REPORT PRELIMINARY DESIGN DTP&S APPROVAL TENDER PERIOD CONSTRUCTION CONTRACT ESTABLISHMENT DETAILED DESIGN
  8. 8. What Is Preceding The DTP&S Approval Stage? PROSPECT STAGE PROJECT INCEPTION REPORT PRELIMINARY DESIGN Prepare Preliminary Drawings Issue RFI to Service Authorities Submit to DTP&S for formal planning approval Proceed to Detailed Design/Prepare & Submit Preliminary Design Report Approved ? Yes No
  9. 9. DTP&S Approval Letter Formation FAO (Service approval, Data inquiry, etc) The subject first and then the name of the project (not doing this increase the possibility of getting the letter missed in DTP&S) Arabic spelling and translation check Cc to SMDD, DPW, DTP&S Coordinator and optional to SM
  10. 10. Data Required – Pumping Station Location Approval Location Plan Three Proposed Locations (If possible) Setting Out Plan Elevations Cross Sections Two Sets of All Drawings
  11. 11. Location Plan PS Location
  12. 12. Three Proposed Locations PS Options Nominate three locations and prioritize them Draw a selection zone Take photos on site for the proposed options (optional) Identify the Plot No. for each option (if possible) or show and designate the surrounding facilities (e.g. parks, mosques, etc)
  13. 13. Setting Out Plan Odour Control Unit
  14. 14. Elevations Maximum Height
  15. 15. Cross Sections
  16. 16. Data Required – Rising Main Route Approval Location Plan Layout Plans Services Cross Sections Two Sets of All Drawings
  17. 17. Location Plan
  18. 18. Layout Plans Show the offset from building line at: RM pends Constant offset Every change in the offset
  19. 19. Services Cross Sections
  20. 20. Typical Services Corridor Utility All Road Corridor Widths Offset from Building Line (m) Electricity 1.22 Water 2.14 Etisalat 3.35 (2.75 for all road corridor less than 18m width) Natural Gas 5.0 ± 0.5 m Foul and Surface Water Drainage 7.00 m UAE Armed Forces Telecom System To be agreed on project by project basis Overhead Pylons, Others To be agreed on project by project basis Source: Internal Memo Ref. PGS 400 and dated 19/11/2003
  21. 21. Typical Services Corridor
  22. 22. Data Required – Lifting Station Location Approval Services Layout Three Proposed Locations (If possible) Cross Sections Two Sets of All Drawings
  23. 23. Services Layout LS in the parking or the verge of road
  24. 24. General Arrangement - Layout Overall Width Overall Length
  25. 25. General Arrangement - Cross Section
  26. 26. Data Required – Temporary Stormwater Storage Ponds Location Plan Services Layout Temporary SWD PS Plan Temporary SWD PS Cross Section Two Sets of All Drawings
  27. 27. Services Layout Pond Cross Section Pond Layout Plan Temp. Facilities
  28. 28. Temporary SWD PS Plan
  29. 29. Temporary SWD PS Cross Section
  30. 30. Who is Responsible? Project Manager Responsibility: • The drawings are clear, complete, and follows the DTP&S restrictions and limitations. • The Approval Letter issued with the required details, justifications, enclosure, etc. • Provide the DTP&S Coordinator with the required details and explanations at the follow-up stage. • PM to provide the coordinator with a realistic deadlines to priorities the coordinator efforts. • Single point of contact with the coordinator within Halcrow to avoid conflicting messages from different members of the project team.
  31. 31. Who is Responsible? DTP&S Coordinator Responsibility: • Liaise between the project manager and the DTP&S engineer since DTP&S requires a single representative to deal with them on all projects.
  32. 32. Recommended Procedure Current Procedure HalcrowSM DTP&S Recommended Procedure (not yet approved) SMHalcrow DTP&S Process Direction DTP&S Coordinator SM Coordinator SM Coordinator
  33. 33. Recommended Procedure - Form
  34. 34. Guidelines Summary Clear location plan to be provided for all types of approvals. Setting out and services layouts should be detailed and includes plots numbers. The proposed or existing services to be colored with different colors in order to make them easily identified by the DTP&S engineer. Photos to be taken for proposed PS, LS, etc locations Approval Letters have to be directed to the appropriate DTP&S department.
  35. 35. Guidelines Summary Lifting stations to be in the internal roads’ parking areas or the verges. The proposed pumping mains or gravity sewers to be allocated at 7 to 9m offset from the building line. Offset from building line has to be shown on the layouts at RM pends, constant offset, and every change in the offset. Services cross sections have to be provided at corridors with congested existing and proposed services as well as for every type of corridor width is being identified along the RM route.
  36. 36. Guidelines Summary Don’t Send more than one approval in one Letter. For example, if you need to approve location for a pumping station and its rising main route. It would be better to approve the location of the pumping station and based on that you apply for the approval of the rising main since the location of the PS might change from the proposed one.

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