Presentation Skill


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Presentation Skill

  1. 1. Presentation Skill Dr. Mohammad Zakirul Karim Sr. Manager- Sales Training
  2. 2. Objective of the workshop <ul><li>Analyzing target group </li></ul><ul><li>Content </li></ul><ul><li>Structure your presentation </li></ul><ul><li>Use of Media </li></ul><ul><li>Personal Behavior </li></ul>
  3. 3. Individual learning capacity 90% Hearing, seeing & doing 80% Seeing & doing 50% Hearing & seeing 30% Seeing alone 20% Hearing alone
  4. 4. Good presentation <ul><li>Activate all senses </li></ul><ul><li>Apply different methods </li></ul><ul><li>Use different media </li></ul><ul><li>Make them do things </li></ul>
  5. 5. Learning process <ul><li>Motivation to learning </li></ul><ul><li>Objective of the session </li></ul><ul><li>Spontaneous acceptance </li></ul><ul><li>Logical digestion </li></ul><ul><li>Verification </li></ul>
  6. 6. Learning process Motivation Objection Spontaneous acceptance Logical digestion Verification Introduction Contents Foundation Examples Summary Strength of Presentation
  7. 7. Introduction = Motivation <ul><li>Invitation </li></ul><ul><li>Environment of meeting </li></ul><ul><ul><li>Size of the Audience: No. Of participant </li></ul></ul><ul><ul><li>Length of meeting </li></ul></ul><ul><ul><li>Site (Where the meeting is being conducted) </li></ul></ul><ul><ul><li>Seating arrangement </li></ul></ul><ul><ul><li>House keeping </li></ul></ul>
  8. 8. Introduction = Motivation <ul><li>Greetings / Salutation </li></ul><ul><ul><ul><ul><li>If new, introduce yourself </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Establish immediate support </li></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Smile </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Eye contact </li></ul></ul></ul></ul></ul>Initial phases of presentation
  9. 9. Objective = Content What is the presentation title? What to achieve through? What is expected (objectives)? Specify when QUESTIONS are allowed Questions beyond topic to be answered
  10. 10. Objective = Content <ul><li>Title of the presentation </li></ul><ul><li>Objectives of the presentation </li></ul><ul><ul><ul><ul><li>Topic A </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Topic B </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Topic C </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Conclusion </li></ul></ul></ul></ul>
  11. 11. Foundation = Spontaneous Acceptance <ul><li>Basic knowledge </li></ul><ul><li>Background information </li></ul><ul><li>Core discussion </li></ul>At this point, the audience only “Hears”, what is being said, not necessarily understands .
  12. 12. Examples = Logical digestion <ul><li>Application of the basic knowledge </li></ul><ul><li>Repetition if necessary </li></ul><ul><li>Give examples </li></ul><ul><li>Share experiences </li></ul><ul><li>Workout live examples </li></ul> At this point, the audience logically compares what is “Said” and “Seen”.
  13. 13. Concluding Remarks Leave a lasting, positive impression This is the last sentence Use tripling effect – Power of Three
  14. 14. Focus attention Source: Peoples (1992), p. 75 10 Attention and interest Minutes=6 20 30 40 50 60 Opening Body Close
  15. 15. Preparing For Presentation Target Group Objective Content & structure of Presentation Media Selection <ul><li>Basic questions: </li></ul>
  16. 16. Analyze the target group <ul><li>Who are the participants? </li></ul><ul><li>What is the total size of the group? </li></ul><ul><li>What is the present range of knowledge: </li></ul><ul><ul><ul><ul><ul><li>Knowledge </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Communication </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Motivation </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Respectively to subject matters </li></ul></ul></ul></ul></ul>
  17. 17. Preparing the presentation <ul><li>Initial step: </li></ul><ul><ul><ul><li>Topic </li></ul></ul></ul><ul><ul><ul><li>What is the objective? </li></ul></ul></ul><ul><ul><ul><li>Formulate a tripling effect statement </li></ul></ul></ul><ul><ul><ul><li>What conclusions ? </li></ul></ul></ul>
  18. 18. Preparing the presentation <ul><li>Next step: </li></ul><ul><ul><li>Focusing on the conclusion, ask yourself </li></ul></ul><ul><li>- What information has to be given/delivered? </li></ul><ul><li>- What facts are of importance? </li></ul><ul><li>- What examples have to be given? </li></ul>
  19. 19. Principals to follow in using the Media Maximum 10 lines per visual page (in case of bigger audience, use 05 lines at maximum) One subject per visual page Every page have to have a title Write key words only Use colon, Italics, Bold, underlines to highlight points Use pictures/ visuals
  20. 20. Computer <ul><li>Large, easily readable </li></ul><ul><li>White background, if not sure of the place </li></ul><ul><li>Open space </li></ul><ul><li>No clutter </li></ul>
  21. 21. Graphs Use simple graphs Put titles to X & Y axis Highlight the extreme figures only Mention the source for figures / date Do not use decimal points in the presentation.
  22. 22. Personal behavior <ul><li>Stand away from the field of vision </li></ul><ul><li>Be careful of your posture and gesture </li></ul><ul><li>Answer questions to the audience </li></ul><ul><li>Your voice is flexible- use it (Make use of your voice) </li></ul><ul><li>Smile, be polite- gain Trust </li></ul><ul><li>Always face the audience </li></ul><ul><li>Maintain eye contact </li></ul>Cont.
  23. 23. Personal behavior <ul><li>Be decently dressed </li></ul><ul><li>Empty out front pockets </li></ul><ul><li>Do not use brackets; it shows weakness of cannot memorize </li></ul><ul><li>Use these simple points- Become an outstanding, delightful & captivating speaker. </li></ul>
  24. 24. Gestures 14 38% 7% 55%
  25. 25. How we gather information 14 26 13% 12% 75%
  26. 26. Powerful presentation skill Improve your performance by- -Understanding the learning process Apply the knowledge - target group analysis - define the content - structure of the presentation - use of media - personal behavior Follow these simple points and become an outstanding speaker
  27. 27. POWER - Your Presentations P – Punch-line (ability to capture the attention of the audience by using storyline, quotations, illustrations or a one-liner that appeals) O – One theme (understanding that audience can only take home one central message at a time) W – Windows (open windows to create little suspense) E – Ear (listen, adjust and align to audience expectations) R – Retention Strategies Thank U