TIME MANAGEMENT

Take care of the moments and the years will take care of themselves
Maria Edgeworth
TIME MANAGEMENT

Time management is the art of:
•

Arranging

•

Organizing

•

Scheduling

•

Budgeting one’s time

For t...
TIME MANAGEMENT
Why do we need to manage time?
TIME MANAGEMENT
Why do we need to manage time?
TIME MANAGEMENT
Effective Time Management

1.

Plan & Priority Things

2.

Delegation of Responsibility

3.

Use support T...
TIME MANAGEMENT
Plan & Priorities

Apply Pareto Principle
(80 / 20)
TIME MANAGEMENT
Time Management Matrix

URGEN

NOT URGEN

I
Crisis
Pressing Issue
Deadlines
Meetings

II
Preparation
Plann...
TIME MANAGEMENT
Time Management Matrix

URGEN

I

II

DO IT NOW
(MANAGE)

III

IV
TIME MANAGEMENT
Time Management Matrix

NOT URGEN

I

II

DECIDE WHEN TO DO IT
(FOCUS)

III

IV
TIME MANAGEMENT
Time Management Matrix

URGEN

I

II

III

IV

DELEGATE IT
(USE CAUSION or AVOID)
TIME MANAGEMENT
Time Management Matrix

URGEN

I

II

III

NOT URGEN

IV

ONLY DO
WHEN WE HAVE TIME
(AVOID)
TIME MANAGEMENT
Plan & Priorities

Create a TO DO LIST
1. List out all things that you need to do
Prioritize them (A most ...
TIME MANAGEMENT
Plan & Priorities

Create a TO DO LIST
2. Re arrange the list

No

Task

1

Fix AC for guest

2

Shift bri...
TIME MANAGEMENT
Plan & Priorities

Celebrate small achievements
TIME MANAGEMENT
Delegation of Responsibility

•

Don’t duplicate work

•

Offer help when possible

•

Share information

...
TIME MANAGEMENT
Use support Tools

•

Computer/ Ipad/ Laptop…

•

Hand Phone

•

Note Book

•

USB
TIME MANAGEMENT
Use support Tools
Organize your desk. / work station. Keep everything you need constantly within easy reac...
TIME MANAGEMENT
Evaluate your Time Management

Check your Work Diary
And ask yourself:


Did you do good or not good?


...
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Time management

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Time management

  1. 1. TIME MANAGEMENT Take care of the moments and the years will take care of themselves Maria Edgeworth
  2. 2. TIME MANAGEMENT Time management is the art of: • Arranging • Organizing • Scheduling • Budgeting one’s time For the purpose of generating more effective work and productivity.
  3. 3. TIME MANAGEMENT Why do we need to manage time?
  4. 4. TIME MANAGEMENT Why do we need to manage time?
  5. 5. TIME MANAGEMENT Effective Time Management 1. Plan & Priority Things 2. Delegation of Responsibility 3. Use support Tools 4. Evaluate Time Management
  6. 6. TIME MANAGEMENT Plan & Priorities Apply Pareto Principle (80 / 20)
  7. 7. TIME MANAGEMENT Time Management Matrix URGEN NOT URGEN I Crisis Pressing Issue Deadlines Meetings II Preparation Planning Prevention Relationship Building Personal Development III Interruptions Some Emails Popular Activities IV Trivia Some Phone Calls Excessive TV/ Games Time Wasters
  8. 8. TIME MANAGEMENT Time Management Matrix URGEN I II DO IT NOW (MANAGE) III IV
  9. 9. TIME MANAGEMENT Time Management Matrix NOT URGEN I II DECIDE WHEN TO DO IT (FOCUS) III IV
  10. 10. TIME MANAGEMENT Time Management Matrix URGEN I II III IV DELEGATE IT (USE CAUSION or AVOID)
  11. 11. TIME MANAGEMENT Time Management Matrix URGEN I II III NOT URGEN IV ONLY DO WHEN WE HAVE TIME (AVOID)
  12. 12. TIME MANAGEMENT Plan & Priorities Create a TO DO LIST 1. List out all things that you need to do Prioritize them (A most priority, B less than A, C less than B…) No Task Priority 1 Writing Report C 2 Fix AC for Guest A 3 Shift briefing B Status
  13. 13. TIME MANAGEMENT Plan & Priorities Create a TO DO LIST 2. Re arrange the list No Task 1 Fix AC for guest 2 Shift briefing 3 Writing report Priority A B C Status Done Done Follow Up
  14. 14. TIME MANAGEMENT Plan & Priorities Celebrate small achievements
  15. 15. TIME MANAGEMENT Delegation of Responsibility • Don’t duplicate work • Offer help when possible • Share information • Ask for right help • Say Smart “NO”
  16. 16. TIME MANAGEMENT Use support Tools • Computer/ Ipad/ Laptop… • Hand Phone • Note Book • USB
  17. 17. TIME MANAGEMENT Use support Tools Organize your desk. / work station. Keep everything you need constantly within easy reach.
  18. 18. TIME MANAGEMENT Evaluate your Time Management Check your Work Diary And ask yourself:  Did you do good or not good?  Why good, why not good?  How you can use time more wisely?

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