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Managing Files in Moodle2
 

Managing Files in Moodle2

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    Managing Files in Moodle2 Managing Files in Moodle2 Presentation Transcript

    • Learning Systems
      Managing FILES IN MOODLE
    • Today
      Why do we care?
      How Moodle stores files
      Moodle & “repositories”
      Where to store / how to manage X
    • Why care?
      Effective learning
      Saving time
      Best tools for the job
      Compliance
    • What Moodle does with files
      This is going to be mildly complex.
      You will cope.
    • What Moodle does with files
      Moodle is a website
      Sometimes you store files there
      Add a resource -> File
      Sometimes you just store links
      Add a resource -> URL
    • What Moodle does with files
      If you add a File to Moodle:
      Moodle can control things(permissions, show/hide, etc.)
      Moodle can backup the resource with the site
    • What Moodle does with files
      Moodle has
      • a database
      • a file store
    • What Moodle does with files
      When you add a link to Moodle
      … it gets stored in the database
    • What Moodle does with files
      When you add a file…
      The file is placed in the file store, and its location in your site is stored in the database
    • What Moodle does with files
      When someone else adds the same file
      The file isn’t stored againAnother location is recorded in the database
    • Each use of that file can have different permissions etc.
      That’s really cool
    • What Moodle does with files
      When an instance of a file is deleted
      The location is deleted from the database
    • What Moodle does with files
      When all instances of a file have been deleted
      A cleanup process removes the file from the file system
    • Moodle repositories
      Moodle 2 has a new type of plugin: repositories
      It’s a simple way of getting files into Moodle from other systems.
    • Why use a particular repo?
      It’s where your stuff is (e.g. Dropbox, GoogleDocs)
      It’s where someone’s sharing something(e.g. Flickr CC images, YouTube)
      It helps make other things easier
      eReserve: CAL reporting
      une.tv: tools for managing audio & video, syndication
    • Repo examples: link
      GOOD
      Change original (YouTube); change everywhere(link is just a link)
      BAD
      Delete original; break links everywhere
      Repo has to serve files publicly(link is just a link)
    • Repo examples: file (import)
      GOOD
      Delete original; we’re ok
      Moodle provides access control
      BAD
      Change original;update nowhere
      We might be storing for no reason
    • What about “Shared Files”
      (“Legacy course files”)
      GOOD
      Files are in Moodle
      A splash of Moodle access control (linked to course/site)
      BAD
      Change original; maybe update where it’s used
      Delete original; break links everywhere
      No fine-grained access control
      Moodle storage limits for massive files
      Encourages storage of junk we never use
    • The holy grail: import & sync
      From http://docs.moodle.org/en/Repository_API (14-12-2010)
      Once a repository has been used the file will usually be copied into Moodle there and then. However there will also be options to:
      only return the URL to the file if it's desired to keep it external (but this does present security and integrity risks), or
      refresh the local file copy regularly and automatically
      refresh the file manually if desired
      Once in Moodle, it is subject to the Development:File API for access control like any other file.
      GREEN = not actually built
    • The holy grail: import & sync
      GOOD
      Change once;update everywhere
      Moodle provides access control
      BAD
      Doesn’t solve the file storage issue (files ARE imported)
      Doesn’t yet exist
    • So where do I put… ?
      * Perhaps importing (and syncing) from a new repo at a later date?
    • Q. When should I use Shared Files?
      Less often than you think!
      A. If multiple (link) resources will point to different parts of the same bucket of filesi.e. an HTML “mini-site”
      Remember:
      Shared files provide far less access control
      Links to Shared Files aren’t magical – they can still be broken if the original disappears!
    • What next?
      Get into Moodle and do it!