Adrenalin is a web-based Human Capital Alignment Software

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While every attempt has been made to ensure that the information in this document is accurate and complete, some typographical errors or technical inaccuracies may exist. Adrenalin does not accept responsibility for any kind of loss resulting from the use of information contained in this document.

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Adrenalin is a web-based Human Capital Alignment Software

  1. 1. MAKINGA SMART CHOICEGETTING THEMOST OUT OFHR SOFTWARE Connect Motivate Synchronise Win Human Capital Align ent Software
  2. 2. To receive organization-wide endorsement, and financial approval, for new investments in a strategic HR A credible, realistic business case arms the IT and HR teams with the quantification needed to win oversolution requires a thorough business case that pinpoints all costs, potential benefits, and even project risks. skeptics -- most often a CFO or even a board of directors. It also helps the core team move beyond their emotional connection to the solution and make the case pragmatically, enabling others to perceive theFirst, do you need to invest in HR software? wisdom in the investment, and make a rational decisionHR leaders and CIOs ask themselves this question over & again when justifying a business case. It is truethat leading companies across the world have begun automating their people processes, and integrating it Here are some guidelines to consider: Project Costswith their ERP systems, to derive business advantage. However the case for investing in Measure the one-time and on-going investments required in the solution. Often called total cost of ownership (TCO), all of the related costs to the organisation need to be estimated over the life of the investment. Initial ITHR software in your company depends on certain key parameters: costs include the investment in licensing the HR software, purchase of servers, possible computer upgrades,• Do you consume over 20% of your total operating costs on your people? implementation labour, development and customisation, professional services for data migration and IT• Does hiring and retaining talent feature regularly in your strategic meetings? training. The software licensing costs are typically less than 10% of the TCO• Are you looking for way to better align individual performance to business goals?• Are you creating a new performance culture within your company? A hidden cost is the ongoing IT management and maintenance of the solution. This includes the IT• Are you looking at cutting costs of delivering HR services and processes? resources to manage the software and server systems upgrades, help desk support to answer "howto" questions -- particularly on new self-service applications, and on-going customisation and development.• Do you wish to forecast and plan people programmes to deliver measurable outcomes? Expect these costs to represent 15-25% of the original software investment. Often overlooked orIf your answer is yes to most of these questions, an investment in HR software is probably well justified and an underestimated is the business unit investment required. This includes coordination and planning meetingimportant part of your HR strategy. This is because HR software will help enable your plans efficiently and participation, user training labour and course fees and business change management or re-engineeringconsistently, and will function as the foundation of a number of initiatives that can have measurable results labour. These business unit costs for HR software solutions are often equal to or greater than the initial IT investment.As a first step, define your companys goal for investing in new HR software:Is it to reduce the administrative cost of HR functions, such as simplifying the manual labour required to Tangible Benefitsmanage a benefits programme? Or perhaps the goal is to increase employee productivity, by reducing the These are the savings or business impacts that can be quantified into monetary terms, and are harder totime it takes a manager to open a job requisition, enable a new hire, or the time it takes for an employee to determine than the costs. The difference between the current organisation on an as-is basis and the to-change their benefits selections or calculate their current incentive pay performance be impact on people, processes and business, is the value of the solution.Next, be sure that all stakeholders are committed to the project. Some sample tangible benefit areas include:The realisation of HRMS benefits depends on IT departments implementing the appropriate infrastructure; • HR Productivity Improvementshuman resources communicating the goals of the programs and re-engineering their processes to improve • Employee/Manager Productivity Improvementsproductivity; and in many instances, employees and managers changing the way they conduct their portion • Improve employee retentionof HR administration. The IT department may deploy the perfect HR infrastructure, but if HR workers, or • Strategic business impactemployees and managers fail to adopt, the benefits are not likely to come • Lower employee turnover costsLastly, create the cost-justification business case -- a time-honoured financial analysis to assure that an • Reduced training and administration costsinvestment will meet certain payback criteria for the organisation, and to compare various investment • Reduced total employee costsoptions to clearly delineate the optimal selection of the highest reward and lowest risk solutions. Traditional • Overheads/Outsourced fee avoidancebusiness cases compare the quantifiable costs and benefits of the proposed solution over a set time frame, • Compliance and error reductiontypically three to five years.
  3. 3. Intangible Benefits A Sample Business CaseThough harder to quantify, some CEOs and executives view intangible benefits as the most important To help set expectations, a few sample business benefits are listed. A proven HR software should providecriteria, and almost half look at both intangible and tangible benefits before authorising investment in an HR payback between 12 to 24 months, with a 3-year ROI of 150% when deployed to suit specificsolution. business needs.• Brand advantage • Employee productivity up by 3 to 5%• Strategic advantage • Employee retention up by 25 to 35%• Competitive advantage • Training costs down by 15%• Intellectual capital • Total employee costs down by 20%• Organisational advantage • Reduce HR administrative labour by 90% • Decrease cycle time and cost on employee processes by 90%, almost eliminating cost of auditing &Project Risk fixing errors20% of all IT projects are cancelled before deployment; over 40% fail to meet budget, schedule and • Reduce HR service desk calls by 90%, call times by 40% saving communication costs by 50%requirement goals. Risk adjusted analysis is a critical element of the business case, especially with our lowtolerance for failure in todays business environment.Factoring in project risks helps create a more realistic business case where expected benefits of a solutionare measured on the level of risk, factoring in the lack of clarity in meeting cost goals or obtaining benefits.Risk can be measured based on the probability of occurrence, and the likely impact on the costs andbenefits, in some instances, discounting the value of the project significantly.The risk measurement for HR software projects typically include items such as:• Labour resource availability• Slow or low user acceptance/adoption• Compatibility with existing or future systems• Vendor reliability• Management commitment and funding• Schedule overruns or delays• Legal exposure or regulation non-compliance• Organisational risks• Dependencies on other projects
  4. 4. About AdrenalinAdrenalin is a web-based Human Capital Alignment Software that automates processes design to boostproductivity. It maximises profits by effecting rapid savings- by optimising Human Capital Alignment withintelligent working systems. It delivers next-generation enterprise applications for Human Resources, Payroll,Employee and Manager Self-Service, Workflow Automation and more. Simple and fast, Adrenalin is availablein stand-alone modules and as a complete Human Capital Alignment suite. Adrenalin is brought to you byAdrenalin eSystems Limited, a Polaris Group Company. Polaris Software Lab Limited is the worlds first SEICMMi Level 5 Company and is featured in the Forbes list of best companies under US $1 bn.For more info on our products & services visit: www.myadrenalin.com Connect MotivateAdrenalin eSystems Limited Scan the QR code to know about Adrenalin SynchroniseCall T: 044 3988 2345 | F: 44 4214 5722 Wininfo@myadrenalin.com | www.myadrenalin.com Human Capital Align ent SoftwareCopyright information: While every attempt has been made to ensure that the information in this documentis accurate and complete, some typographical errors or technical inaccuracies may exist. Adrenalin does notaccept responsibility for any kind of loss resulting from the use of information contained in this document.This page shows the publication date. The information contained in this document is subject to changewithout notice. Any improvements or changes to either the product or the document will be documented insubsequent editions. This text contains proprietary information, which is protected by copyright. All rightsare reserved. No part of this document may be photocopied, reproduced, stored in a retrieval system,transmitted in any form or by any means, or translated into another language without the prior writtenconsent of Adrenalin eSystems Ltd. Copyright © 2012 Adrenalin eSystems Limited.

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