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Transforming PowerPoint: Creating an Interactive Environment using VBA DTSD C.A.R.A.T.S. Teacher Training Melanie Wiscount [email_address]

Transforming PowerPoint Creating an Interactive Learning Environment Some information in session is from: PETE+C 2008 – February 10, 2008 Dr. P. David Lees Director, Instructional Technology & Distributed Learning St. Joseph’s University

Some information in session is from:

PETE+C 2008 – February 10, 2008

Dr. P. David Lees

Director, Instructional Technology & Distributed Learning

St. Joseph’s University

Objective Create interactive presentations adding Visual Basic scripting and tools in Microsoft PowerPoint to: gather student input create quizzes turn PowerPoint into more than just a presentation of information

Create interactive presentations adding Visual Basic scripting and tools in Microsoft PowerPoint to:

gather student input

create quizzes

turn PowerPoint into more than just a presentation of information

What is Presentation Software? Create interactive presentations containing text, art, animation, and audio and video elements Application program used to create sequences of words and pictures Informative presentations Storytelling presentations Persuasive presentations Interactive presentations

Create interactive presentations containing text, art, animation, and audio and video elements

Application program used to create sequences of words and pictures

Informative presentations

Storytelling presentations

Persuasive presentations

Interactive presentations

What is MS PowerPoint? A presentation program developed by Microsoft Part of the Microsoft Office system Runs on Microsoft Windows and the Mac OS computer operating systems Most commonly-used presentation software Easy to learn & relearn

A presentation program developed by Microsoft

Part of the Microsoft Office system

Runs on Microsoft Windows and the Mac OS computer operating systems

Most commonly-used presentation software

Easy to learn & relearn

What is MS Visual Basic? An event driven programming language by Microsoft Derived from BASIC Enables the RAD (Rapid Application Development) Of GUI (Graphical User Interface) Using: ActiveX controls (COM developed by Microsoft for Windows platforms) VBA (present in Microsoft Office applications) VBScript (Visual Basic code object)

An event driven programming language by Microsoft

Derived from BASIC

Enables the RAD (Rapid Application Development)

Of GUI (Graphical User Interface)

Using:

ActiveX controls (COM developed by Microsoft for Windows platforms)

VBA (present in Microsoft Office applications)

VBScript (Visual Basic code object)

What is VBA? Visual Basic for applications Application edition of Microsoft's Visual Basic programming language

Visual Basic for applications

Application edition of Microsoft's Visual Basic programming language

What Are The Benefits Of Using Presentations In The Classroom? Appeals to our digital native students Introduces and reinforces content with meaningful graphic support Create interactive presentations containing text, art, animation, and audio and video elements

Appeals to our digital native students

Introduces and reinforces content with meaningful graphic support

Create interactive presentations containing text, art, animation, and audio and video elements

What Are The Benefits Of Using Presentations In The Classroom? Present information or instruction to an entire class Create graphically enhanced information and instructions for the learning centers Create tutorials, reviews, or quizzes for individual students Display student work and curriculum materials or accompany teacher presentations at parent open houses or technology fairs

Present information or instruction to an entire class

Create graphically enhanced information and instructions for the learning centers

Create tutorials, reviews, or quizzes for individual students

Display student work and curriculum materials or accompany teacher presentations at parent open houses or technology fairs

How to Use Interactive Presentations in the Classroom Present Content in an interactive way Teacher to Audience Student Interaction Creation Teacher to Student Student Assessment Type on Slides Quizzes Interactive activities Application of knowledge Student to Audience

Present Content in an interactive way

Teacher to Audience

Student Interaction Creation

Teacher to Student

Student Assessment

Type on Slides

Quizzes

Interactive activities

Application of knowledge

Student to Audience

PowerPoint + VBA Ask and evaluate questions Evaluate questions Track responses Store information Provide feedback Generate reports

Ask and evaluate questions

Evaluate questions

Track responses

Store information

Provide feedback

Generate reports

Ready to Start Let’s create Interactive PowerPoint Presentations using VBA! Open PowerPoint Start a New Presentation Save As VBA_PPT and save on Desktop

Let’s create Interactive PowerPoint Presentations using VBA!

Open PowerPoint

Start a New Presentation

Save As VBA_PPT and save on Desktop

Visual Basic Application (VBA) Design Form (Control Toolbox) Set Properties (Properties) Create Code (Visual Basic Editor)

Design Form (Control Toolbox)

Set Properties (Properties)

Create Code (Visual Basic Editor)

Getting Started Controlling Navigation Turning on Kiosk Mode Enabling Macros Changing Security Setting

Controlling Navigation

Turning on Kiosk Mode

Enabling Macros

Changing Security Setting

Kiosk Mode Controls navigation Viewers/Students navigate through Buttons and Hyperlinks Only automatic animations will work Save presentation as a PowerPoint Show - .pps

Controls navigation

Viewers/Students navigate through Buttons and Hyperlinks

Only automatic animations will work

Save presentation as a PowerPoint Show - .pps

Kiosk Mode Slide Show Menu Select Set-up Show Click “Browsed at a Kiosk (full screen)” & OK 1 2

Slide Show Menu

Select Set-up Show

Click “Browsed at a Kiosk (full screen)” & OK

Security Settings – Change Macro Settings Tools Menu Options Macro Security Button Choose Level – Medium or Low 1 2

Tools Menu

Options

Macro Security Button

Choose Level – Medium or Low

ActiveX Controls Fun with the Control ToolBox

Active X Control Toolbar View Toolbars Control ToolBox

View

Toolbars

Control ToolBox

Active X Control Toolbar View Code Textbox Option Button Combo Box Spin Button Label More Controls Properties Check Box Command Button List Box Toggle Button Scroll Bar Image

Type On Slides Great Assessment Tool! How to Create a “Type-On” Slide Recording Responses during a Live Presentation

Type on Slides Add a picture Add textboxes to label parts of the picture

Add a picture

Add textboxes to label parts of the picture

Type on Slides Draw Textbox Control beside each part to identify Click on Properties Control Find a picture that you would like students to identify parts/components and paste it to a slide

Draw Textbox Control beside each part to identify

Click on Properties Control

Type on Slides Draw Textbox Control Click on Properties Control

Draw Textbox Control

Click on Properties Control

Type on Slides Select True in Properties for EnterKeyBehavior and Multiline Textbox Control

Select True in Properties for EnterKeyBehavior and Multiline

Type on Slides Click on Label control & draw over Textbox Control 2. Click on Properties & add text to Label Control Caption property

Click on Label control & draw over Textbox Control

2. Click on Properties & add text to Label Control Caption property

Type on Slides Change the following properties: Back color Font Fore Color Text Align

Change the following properties:

Back color

Font

Fore Color

Text Align

Type on Slides

Type on Slides Click on Action Button & draw under Textbox Control 2. Click on Properties & change Back Color, Caption, Font, Fore Color

Click on Action Button & draw under Textbox Control

2. Click on Properties & change Back Color, Caption, Font, Fore Color

Type on Slides To add actions to the ActiveX controls: Double-click the command button control to display the Visual Basic Editor Set a reference to the Microsoft Scripting Runtime On the Tools menu , click References , and then select the Microsoft Scripting Runtime check box

To add actions to the ActiveX controls:

Double-click the command button control to display the Visual Basic Editor

Set a reference to the Microsoft Scripting Runtime

On the Tools menu , click References , and then select the Microsoft Scripting Runtime check box

Type on Slides Insert the code between "Private Sub CommandButton1_Click()" and "End Sub“ Copy and paste the code in the .txt file Type_On_Slide_VBA_Code Click on SAVE & Close Visual Editor Click on SAVE & Run the Show Take the quiz Look for results

Insert the code between "Private Sub CommandButton1_Click()" and "End Sub“

Copy and paste the code in the .txt file Type_On_Slide_VBA_Code

Click on SAVE & Close Visual Editor

Click on SAVE & Run the Show

Take the quiz

Look for results

Type on Slides How to improve quiz? Add Name Label & Textbox controls Add option button questions Add label May “Copy & Paste” Add option button controls Edit properties Textbox - Select True in Properties for E nterKeyBehavior and Multiline Edit code

How to improve quiz?

Add Name Label & Textbox controls

Add option button questions

Add label

May “Copy & Paste”

Add option button controls

Edit properties

Textbox - Select True in Properties for E nterKeyBehavior and Multiline

Edit code

VBA Scripting

Screen Shot of Visual Basic Editor

Visual Basic for Applications Object-Oriented Programming (OOP) Classes = Types of Things Objects = Specific Things Methods = What You Do With Things

Object-Oriented Programming (OOP)

Classes = Types of Things

Objects = Specific Things

Methods = What You Do With Things

Class -> Object -> Method Cars = Class of Thing Toyota Corolla = Specific Object in Class Driving in my car = Specific method to do with my car

VB Keywords Sub = Subroutine Dim = Declared Variable Variable Types String Boolean (True or False values) ‘ before a comment ( turns green )

Sub = Subroutine

Dim = Declared Variable

Variable Types

String

Boolean (True or False values)

‘ before a comment ( turns green )

Good Programming Practice Use LOTS of comments what your code does and why Comment each subroutine and function with a description what it does what input and output it takes

Use LOTS of comments

what your code does and why

Comment each subroutine and function with a description

what it does

what input and output it takes

Convert to VBA myCar = Object of Class Cars myCar.Drive = Method/Action that can be done on Object of Class Cars “ Hershey” = the Argument for the Method – Where I am driving to Dim myCar as Corolla myCar.Drive (“Hershey”) Setting Variables

myCar = Object of Class Cars

myCar.Drive = Method/Action that can be done on Object of Class Cars

“ Hershey” = the Argument for the Method – Where I am driving to

Macros An action or a set of actions you can use to automate tasks. Macros are recorded in the VBA code

An action or a set of actions you can use to automate tasks.

Macros are recorded in the VBA code

VBA –Message Box Hold Alt and F11 Insert Module – If not there Type Sub SayHello() MsgBox (“Hello”) End sub – (Will Appear Automatically) Run Script Run Menu

Hold Alt and F11

Insert Module – If not there

Type

Sub SayHello()

MsgBox (“Hello”)

End sub – (Will Appear Automatically)

Run Script

Run Menu

Add VBA Script to Button Assign the Hello macro to an action button Draw Button from AutoShapes – Action Buttons From Action Settings Select Run Macro Right Click on Button and Select Add Text Add text to Action Button

Assign the Hello macro to an action button

Draw Button from AutoShapes – Action Buttons

From Action Settings Select Run Macro

Right Click on Button and Select Add Text

Add text to Action Button

VBA –Input Box Hold Alt and F11 Insert Module – If not there Type Sub YourName() userName = InputBox(Prompt:="Type your name", _ Title:="Input Name") End Sub Run Script Run Menu

Hold Alt and F11

Insert Module – If not there Type

Sub YourName()

userName = InputBox(Prompt:="Type your name", _

Title:="Input Name")

End Sub

Run Script

Run Menu

Quiz See Examples Create your own Quiz with: Interactivity Feedback Results Print Report

See Examples

Create your own Quiz with:

Interactivity

Feedback

Results

Print Report

Any Questions? Thank you!!!