MALHM Google Tools for the Small Museum
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MALHM Google Tools for the Small Museum

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Small museums often struggle with the cost burden of technology and its many upgrades. Google offers a variety of products that make collaboration, productivity, sustainability, and cost savings a ...

Small museums often struggle with the cost burden of technology and its many upgrades. Google offers a variety of products that make collaboration, productivity, sustainability, and cost savings a breeze. This session provided a brief overview of some of the products most relevant to museum work, as well as short demonstrations.

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MALHM Google Tools for the Small Museum MALHM Google Tools for the Small Museum Presentation Transcript

  • Tools for the Small Museum
  • Erin E. Anderson● Principal, Museology Exhibits & Programs○ Exhibit planning and design○ Fabrication & installation○ Educational programming○ Collections management○ Grant writing○ Research● 2012 James A. Clark Digital OutreachFellow, Smithsonian National Museum ofAmerican History● 2012 Smithsonian EdLab EducationInnovator
  • What is Google Apps?● Apps = applications● "Cloud-based productivity suite"○ No physical server to store on-site○ Similar tools to Microsoft Office, Open Office, orApple iWork● Allows you to work from anywhere, on anydevice● Multiple people can work on the sameproject at the same time in different locations● Most commonly used apps are Gmail,Calendar, and Drive
  • Google Apps for Nonprofitshttp://www.google.com/nonprofits/
  • Google Apps for NonprofitsEligibility requirements:● Hold current 501(c)3 status● Acknowledge and agree to the requirements regardingnondiscrimination and donation receipt and use
  • Setting Up a GoogleAccount● Access a variety of products:○ Gmail○ YouTube○ Google+○ Picasa○ Google Play○ Calendar○ Docs○ Blogger○ Google Sites○ Analytics○ Voice
  • Guidestar and WebsiteUpdate your Guidestar profile and website.
  • Apply for Google Apps for Nonprofits
  • Apply for Google Apps for Nonprofits
  • Apply for Google Apps for Nonprofits
  • Enroll in Google Apps for Nonprofits
  • Google Apps Products
  • Gmail Loginhttp://mail.google.com
  • Gmail Inbox
  • Gmail Settings
  • Gmail Settings
  • Gmail Settings
  • Gmail Settings
  • Gmail Settings
  • What is Google Docs?● Free web-based office suite anddata storage service● Enables collaboration● Popular for its accessibility● Colorful presence markers● Edit simultaneously from differentlocations● Document translation● Revision history and ability to revert to earlier versions● Built-in chat feature● Upload and convert a Word document● Download as Word, OpenOffice, RTF, PDF, HTML, or zip
  • http://docs.google.comGoogle Docs Login
  • Create a New Doc
  • Google Docshttp://bit.ly/Qe24Os
  • What is Google Sheets?● Online spreadsheet app● Similar functionality as Microsoft Excel● Simultaneously work with other people● Import and convert Excel files● Export Excel, .csv, and .txt formatted files● Create charts● Embed spreadsheets and charts on yourblog or website● Auto-save every few seconds● Create spreadsheets from templates
  • Google Sheetshttp://bit.ly/PSIQNR
  • Google Forms
  • Google Forms
  • Google Presentationshttp://bit.ly/PdqGJA
  • What is Calendar?● Free, web-based time management app● Features○ Share your calendar○ Get your calendar on the go○ Schedule reminders○ Send invitations and track RSVPs○ Syncs with desktop applications○ Offline access
  • Calendar Settings
  • Calendar Settings
  • Calendar Settings
  • Calendar Settings
  • What is Google Sites?● Free website-building tool● Features are similar to other Google products● Fully customizable templates or create yourown from scratch● No need to learn HTML coding● Automatically adjusts for viewing on mobilephones or tablet computers● Permission settings allow for different levelsof access● Upload documents, videos, photos, charts,calendars, etc. easily
  • Google Siteshttps://sites.google.com/site/museummemory/
  • Google Analytics
  • Google Analytics
  • Google Voice
  • Google Voice
  • Google Apps is NOT Microsoft Office● Microsoft Office○ Publisher○ Outlook○ PowerPoint○ Some compatability issues with Office products● Server/Internet downtime● Lack of control● Storage limits● Latency● Privacy risks associated with cloud-basedstorage
  • Questions?
  • ContactErin E. AndersonPrincipal, Museology Exhibits & ProgramsEmail: erin@museology-mn.comWebsite: www.museology-mn.comFacebook: www.facebook.com/museologyTwitter: www.twitter.com/museologyBlog: museology-mn.tumblr.comPinterest: pinterest.com/museology