Presentation skills m d chander

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Presentation skills m d chander

  1. 1. WELCOME TO PRESENTATION SKILLS Training Program for GETs’ SCHWING Stetter(India ) Pvt.Ltd 28 th Jan 2009 by m.d.chander Compiled from the study materials of Mercuri Goldmann and personal observations during a training program attended by myself on the above subject
  2. 2. <ul><li>1.0 THE OBJECTIVES OF THE PROGRAM </li></ul><ul><li>How to make a formal presentation </li></ul><ul><li>Easier </li></ul><ul><li>Effective </li></ul><ul><li>If there is stress, don’t get rid of anxiety , but re-direct it into positive energy that improves your presentation. </li></ul><ul><li>To persuade and influence the listener for an intellectual connectivity. </li></ul>
  3. 3. 2.0 PRESENTATION <ul><li>STYLE </li></ul>SUBSTANCE STRUCTURE
  4. 4. 3.0 PLANNING A PRESENTATION <ul><li>3.1 The Structure of a Presentation </li></ul><ul><li>Tell them what you are going to tell them </li></ul><ul><li>Tell them </li></ul><ul><li>Tell them what you have told them </li></ul>
  5. 5. 3.0 PLANNING A PRESENTATION <ul><li>3.2 “ Tell Them “ – The Elements </li></ul><ul><li>1.Position – What ? </li></ul><ul><li>2.Problem – Why ? </li></ul><ul><li>3.Possibilities – How ? </li></ul><ul><li>4.Proposal – Which ones ? </li></ul>
  6. 6. 3.0 PLANNING A PRESENTATION <ul><li>3.3 The Purpose of a Presentation </li></ul><ul><li>To convey the message </li></ul><ul><li>To tell my target to my team </li></ul><ul><li>To influence the person </li></ul><ul><li>3 D s’ – Disseminate, Discuss , Decide </li></ul>
  7. 7. 3.0 PLANNING A PRESENTATION <ul><li>3.4 The Meaning </li></ul><ul><li>Beware of ambiguity </li></ul><ul><li>Avoid incorrect word usage </li></ul><ul><li>Use repetition with a purpose only </li></ul><ul><li>Avoid jargon </li></ul><ul><li>Use power words </li></ul><ul><li>Avoid long rumbling sentences </li></ul><ul><li>Start with a “ punch “ and end with a “ hook “ ( to grab the attention ) </li></ul><ul><li>Script it ; but don’t read it </li></ul>
  8. 8. 3.0 PLANNING A PRESENTATION <ul><li>3.5 The Use of Humour – Some Guidelines </li></ul><ul><li>Avoid long jokes and anecdotes </li></ul><ul><li>Use gentle wit </li></ul><ul><li>Use humour to illustrate </li></ul><ul><li>Lighter interpretation of a serious topic </li></ul><ul><li>Be cautious of taboo subjects - religious / people / politics </li></ul><ul><li>Guidelines for telling the anecdotes or jokes : </li></ul><ul><li>First person continuous / use variation of tones / short sentences / </li></ul><ul><li>don’t laugh at them yourselves / reflect the mood </li></ul>
  9. 9. THE ART OF COMMUNICATION <ul><li>The Ten Commandments </li></ul><ul><li>Clarify your ideas before communication </li></ul><ul><li>Examine the true purpose of each communication </li></ul><ul><li>Consider the environment for your communication </li></ul><ul><li>Where appropriate, consult with others when planning communication </li></ul><ul><li>Be aware of the overtones as well as the content of your message </li></ul><ul><li>Convey something of help to the audience </li></ul><ul><li>Follow-up your communication </li></ul><ul><li>Communication for tomorrow as well as today </li></ul><ul><li>Be sure your action shows your communication </li></ul><ul><li>Be a good listener ! </li></ul>
  10. 10. 4.0 THE “STYLE “ IN A PRESENTATION – PERSONAL PROJECTION <ul><li>4.1 Value of Personal Projection </li></ul>Message Delivery Apathy Message Delivery Short term enthusiasm Message Delivery Sustained action
  11. 11. 4.0 THE “STYLE “ IN A PRESENTATION – PERSONAL PROJECTION <ul><li>4.2 Voice Production </li></ul><ul><li>The voice is an instrument of communication and it has three distinct parts. </li></ul><ul><li>The Excitor : Air exhaled from the lungs is utilized by man as excitor. </li></ul><ul><li>The Vibrator : The exhaled air from the lungs as it passes through the vocal cords is cut up into a series of minute puffs which constitute the notes. </li></ul><ul><li>The Resonator : That part of the instrument which amplifies the note resulting from bringing the excitor and vibrator into association. </li></ul>
  12. 12. 4.0 THE “STYLE “ IN A PRESENTATION – PERSONAL PROJECTION <ul><li>4.3 How to use the voice </li></ul><ul><li>There are four aspects of the voice : </li></ul><ul><li>Breath , note , tone , word each of which must be developed separately , in the right order. </li></ul>
  13. 13. 4.0 THE “STYLE “ IN A PRESENTATION – PERSONAL PROJECTION <ul><li>4.4 Variation in Speed </li></ul><ul><li>Speed up for excitement </li></ul><ul><li>Slow down for emphasis </li></ul><ul><li>Vary speed </li></ul><ul><li>Don’t talk too fast or too slow </li></ul><ul><li>4.5 Variation in volume </li></ul><ul><li>Loud enough to hear </li></ul><ul><li>Increase the volume to gain attention </li></ul><ul><li>Drop voice to highlight / create a drama </li></ul>
  14. 14. 4.0 THE “STYLE “ IN A PRESENTATION – PERSONAL PROJECTION <ul><li>4.6 Pause </li></ul><ul><li>For emphasis </li></ul><ul><li>For audience absorption </li></ul><ul><li>For getting audience attention </li></ul><ul><li>For drama </li></ul><ul><li>During a Rhetoric ( ask a question , pause and answer ) </li></ul>
  15. 15. 4.0 THE “STYLE “ IN A PRESENTATION – PERSONAL PROJECTION <ul><li>4.7 Phrasing and clarity of Language </li></ul><ul><li>Example : We shall fight on the beaches </li></ul><ul><li>We shall fight on the landing grounds </li></ul><ul><li>We shall fight in the fields and in the streets </li></ul><ul><li>We shall fight in the hills : </li></ul><ul><li>We shall never surrender </li></ul><ul><li>- Winston Churchill </li></ul><ul><li>(See the repetition and the contrasting pair ) </li></ul>
  16. 16. 4.0 THE “STYLE “ IN A PRESENTATION – PERSONAL PROJECTION <ul><li>4.8 Significance of Body Language </li></ul><ul><li>According to Mr. Ray Birdwhistell </li></ul><ul><li>Verbal – 35 % </li></ul><ul><li>Non-Verbal – 65 % </li></ul><ul><li>According to Dr.Albert Mehrabian </li></ul><ul><li>7% of meaning is in the words that are spoken. </li></ul><ul><li>38% of meaning is paralinguistic (the way that the words are said). </li></ul><ul><li>55% of meaning is in facial expression. </li></ul>
  17. 17. 4.0 THE “STYLE “ IN A PRESENTATION – PERSONAL PROJECTION <ul><li>4.9 Aspects of Body Language </li></ul><ul><li>Movements and action carries a message as well as words. </li></ul><ul><li>Movements you make while you’re speaking are called gestures. </li></ul><ul><li>A good speaker uses every part of his or her body. </li></ul><ul><li>Body language , voice , eloquent (fluent and persuasive ) </li></ul><ul><li>Use them for triple impact </li></ul>
  18. 18. 4.0 THE “STYLE “ IN A PRESENTATION – PERSONAL PROJECTION <ul><li>4.10 Interacting with the Audience </li></ul><ul><li>4.11 Giving information </li></ul><ul><li>Talking in pictures </li></ul><ul><li>Economy of words </li></ul><ul><li>Emphasis on key words </li></ul><ul><li>Enthusiasm </li></ul>
  19. 19. 4.0 THE “STYLE “ IN A PRESENTATION – PERSONAL PROJECTION <ul><li>4.10 Interacting with Audience </li></ul><ul><li>4.12 Seeking Information – The use of Questions </li></ul><ul><li>Pose , Pause and Present </li></ul><ul><li>Rhetorical – What is the single most important thing for a presentation ? </li></ul><ul><li>Factual recall – What are the 4 P s’ in a presentation structure ? </li></ul><ul><li>Opinion – What do you feel about the role of Body Language in presentation ? </li></ul><ul><li>Comparison - How important is Structure vs Substance ? </li></ul><ul><li>Clarification – Have I communicated clearly ? </li></ul><ul><li>Deductive </li></ul>
  20. 20. 5.0 THE “STYLE “ IN A PRESENTATION – CREATING VISUALS <ul><li>Create fresh, stripped to the point visuals </li></ul><ul><li>Be thrifty – almost mean about the amount of information on each side ( 25 – 30 words ) </li></ul><ul><li>Use large lettering for titles and sub titles </li></ul><ul><li>Use consistent colour schemes </li></ul><ul><li>Use colours to link concepts </li></ul><ul><li>Avoid cluttered slides – be selective </li></ul><ul><li>Beware of colours too light to see </li></ul><ul><li>Keep the “ Effects “ to the minimum </li></ul><ul><li>KIS – Keep It Simple </li></ul>
  21. 21. Let us get ready for a presentation <ul><li>People may forget what you said , but they will never forget how you made them feel. </li></ul><ul><li>Be visible before , during and after the presentation. </li></ul><ul><li>Let your audience tell you how you’re doing. </li></ul>
  22. 22. SPEECH APPRAISAL <ul><li>The listener should conscientiously complete this form and hand it to you to study after the presentation </li></ul><ul><li>SPEAKER SUBJECT </li></ul><ul><li>Date </li></ul><ul><li>1.Introduction </li></ul><ul><li>2.Clarity of purpose </li></ul><ul><li>3.Choice of words </li></ul><ul><li>4.Bodily action-gesture-posture </li></ul><ul><li>5.Eye contact & facial expression </li></ul><ul><li>6.Vocal expression </li></ul><ul><li>7.Desire to be understood </li></ul><ul><li>8.Poise and self-control </li></ul><ul><li>9.Adapting material to audience </li></ul><ul><li>10.Organisation of materials </li></ul><ul><li>11.Conclusion </li></ul><ul><li>Rate against each point in the scale of 1 to 6 : 1-Poor 2-Fair 3-Adequate 4-Good 5-Very good 6.Excellent </li></ul>
  23. 23. RECAP <ul><li>Presentation – Substance, Structure, Style </li></ul><ul><li>4 P s’ – Position,Problem,Possibility,Proposal </li></ul><ul><li>3 D s’ – Disseminate,Discuss,Decide </li></ul><ul><li>The 10 Commandments for The Art of Communication </li></ul><ul><li>Body Language </li></ul><ul><li>Creative Visuals & KIS </li></ul>
  24. 24. THANK YOU ALL
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