Dynamics AX | Finance | Budgeting | ExcelRETRIEVING AND PUBLISHING A BUDGETTHROUGH EXCEL                                  ...
Configuring theDocument ServiceWe first need to configure the document services toenable the importing and exporting of da...
Configuring theDocument ServiceThis will register all of the required services as a webservice.                           ...
Configuring theDocument ServiceNow from the System administration area within AX, openup the Inbound Port configuration to...
Configuring theDocument ServiceThen click on the Service operations button and from theservice operations on the right, se...
Creating an ExcelTemplateNow that the service is configured, we can open up Exceland go straight to the Dynamics AX tab to...
Creating an ExcelTemplateThen click on the Add Data button to select the BudgetRegister Entries document service.         ...
Creating an ExcelTemplateThis will connect to Dynamics AX and show you all of theavailable document fields that you can us...
Creating an ExcelTemplateFrom the budget register entries group, drag over thefollowing fields:•   Ledger.Ledger Name    (...
Creating an ExcelTemplateThen from the Budget account entries group, add thefollowing additional fields:•   Parent.EntryNu...
Retrieving Datafrom AXClick on the Field Chooser button to hide the fields on theleft, and will enable the Refresh All but...
Retrieving Datafrom AXIn this example we will use the filter operation in Excel tojust select one of the budgets that we h...
Retrieving Datafrom AXNow we have our budget data in Excel.                                        © 2012. All rights rese...
Publishing Databack into AXBut there’s more! If we modify any of the budgetentries…                                       ...
Publishing Databack into AXAnd then click on the Publish Data link in the ribbon bar…                                     ...
Publishing Databack into AXThe data that we changed will be pushed back into AX.                                          ...
Publishing Databack into AXHere is the data that we changed in Excel, updated in theERP system.How cool is that.          ...
AdditionalResources &References                                                       http://community.dynamics.com/produc...
AboutMurray Fife
Retrieving & Publishing a Dynamics AX Budget Through Excel
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Retrieving & Publishing a Dynamics AX Budget Through Excel

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The Excel add-in for Dynamics AX is a great tool for getting data from AX into Excel for reporting and analysis. But if you set up your document services the right way then it becomes more useful by allowing you to publish data back into AX directly from the Excel spreadsheet.

A while ago I cane across a blog post by Becky Newell on Importing a Budget via the Excel Add-in and thought that it would be a good exercise to recreate her example, and get it working for myself.

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Retrieving & Publishing a Dynamics AX Budget Through Excel

  1. 1. Dynamics AX | Finance | Budgeting | ExcelRETRIEVING AND PUBLISHING A BUDGETTHROUGH EXCEL The Excel add-in for Dynamics AX is a great tool for getting data from AX into Excel for reporting and analysis. But if you set up your document services the right way then it becomes more useful by allowing you to publish data back into AX directly from the Excel spreadsheet. A while ago I cane across a blog post by Becky Newell on Importing a Budget via the Excel Add-in and thought that it would be a good exercise to recreate her example, and get it working for myself. © 2012. All rights reserved.
  2. 2. Configuring theDocument ServiceWe first need to configure the document services toenable the importing and exporting of data. To do this,open up the services in AOT, and select theBudgetTransactionsService. In the context menu, open upthe Add-Ins, and choose the Register service function. © 2012. All rights reserved.
  3. 3. Configuring theDocument ServiceThis will register all of the required services as a webservice. © 2012. All rights reserved.
  4. 4. Configuring theDocument ServiceNow from the System administration area within AX, openup the Inbound Port configuration tool, and a Create anew port named BudgetImport. © 2012. All rights reserved.
  5. 5. Configuring theDocument ServiceThen click on the Service operations button and from theservice operations on the right, select all of theBudgetTransactionService* functions, and select them forthe operation.After you have done that, click Activate to enable yourport. Note: this may take a while to run. © 2012. All rights reserved.
  6. 6. Creating an ExcelTemplateNow that the service is configured, we can open up Exceland go straight to the Dynamics AX tab to grab our data.If you don’t currently have the Dynamics AX tabconfigured, here is a link to the instructions for installingit: http://technet.microsoft.com/en-us/library/gg731844.aspxThe first step is to set up the default Connection for thespreadsheet. © 2012. All rights reserved.
  7. 7. Creating an ExcelTemplateThen click on the Add Data button to select the BudgetRegister Entries document service. © 2012. All rights reserved.
  8. 8. Creating an ExcelTemplateThis will connect to Dynamics AX and show you all of theavailable document fields that you can use in yourspreadsheet. © 2012. All rights reserved.
  9. 9. Creating an ExcelTemplateFrom the budget register entries group, drag over thefollowing fields:• Ledger.Ledger Name (This will pull two fields onto the spreadsheet)• Budget Code• Budget Model• Default Date © 2012. All rights reserved.
  10. 10. Creating an ExcelTemplateThen from the Budget account entries group, add thefollowing additional fields:• Parent.EntryNumber• Date• Currency• LedgerDimension.MainAccount• Comment• Transaction Currency Amount © 2012. All rights reserved.
  11. 11. Retrieving Datafrom AXClick on the Field Chooser button to hide the fields on theleft, and will enable the Refresh All button on the ribbon.Click on it and you will see all of the budgets populate inthe spreadsheet. © 2012. All rights reserved.
  12. 12. Retrieving Datafrom AXIn this example we will use the filter operation in Excel tojust select one of the budgets that we have set up in thesystem. © 2012. All rights reserved.
  13. 13. Retrieving Datafrom AXNow we have our budget data in Excel. © 2012. All rights reserved.
  14. 14. Publishing Databack into AXBut there’s more! If we modify any of the budgetentries… © 2012. All rights reserved.
  15. 15. Publishing Databack into AXAnd then click on the Publish Data link in the ribbon bar… © 2012. All rights reserved.
  16. 16. Publishing Databack into AXThe data that we changed will be pushed back into AX. © 2012. All rights reserved.
  17. 17. Publishing Databack into AXHere is the data that we changed in Excel, updated in theERP system.How cool is that. © 2012. All rights reserved.
  18. 18. AdditionalResources &References http://community.dynamics.com/product/ax/axtechnical/b/axsupport/archive/2012/ 09/10/importing-a-budget-via-the-excel-add-in.aspxI take no credit for any creativity in this walkthrough at all– it is just a copy of Becky Newell’s blog post. © 2012. All rights reserved.
  19. 19. AboutMurray Fife
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