E-TENDERING AN OVERVIEW. P.K.MALLICK 11/01/09 05:31 PM

E-mail. E-conference. E-card. E-book. E-booking. E-form. E-post. E-balance sheet. E-filling returns.

What is E-tendering? Sending bid-documents and request for bidding and receiving responses of contractors/suppliers using internet technology.

Why E-tendering? World wide trend. Increases Competitiveness!? Raise the standards of Transparency. Decrease in procurement cost!? Digital Certification & legality accepted.

How to implement it ? Develop organization specific software and tendering portal. OR Use a neutral portal with its software.

Develop organization specific software and tendering portal.

OR

Use a neutral portal with its software.

General features. Online tender creation. Templates Tender types. Publish tender online. Document purchase. Online bid submission Multiple phases bid evaluation. Conduct reverse auction for shortlist vendors. Corrigendum Audit trails. E-mail notifications. Digital Signature.

Online tender creation.

Templates

Tender types.

Publish tender online.

Document purchase.

Online bid submission

Multiple phases bid evaluation.

Conduct reverse auction for shortlist vendors.

Corrigendum

Audit trails.

E-mail notifications.

Digital Signature.

Online tender creation. Create indents for various request. Create NIT and tender using templates. Attach tender documents. Tender document encryption. Build up “Masters” of frequently-used documents.

Create indents for various request.

Create NIT and tender using templates.

Attach tender documents.

Tender document encryption.

Build up “Masters” of frequently-used documents.

Templates. Create “templates” of procurement process. Separate templates for technical and commercial aspects. Customize templates based on requirements.

Create “templates” of procurement process.

Separate templates for technical and commercial aspects.

Customize templates based on requirements.

Tender types. The system should support various tender . Open Limited Single. Local Global

The system should support various tender .

Open

Limited

Single.

Local

Global

Publish tender online. Post the tender document and NIT in the website. The tenderers will visit the site where tender notices are displayed and view the details.

Post the tender document and NIT in the website.

The tenderers will visit the site where tender notices are displayed and view the details.

Document purchase. Online purchase of tender documents. Pay documents fee through credit card or demand draft. Option to approve/reject the payment. Allow to download the tender document only after receiving the approval.

Online purchase of tender documents.

Pay documents fee through credit card or demand draft.

Option to approve/reject the payment.

Allow to download the tender document only after receiving the approval.

Online bid submission. Suppliers can prepare tender response and upload it. Tender response encryption. Suppliers’ electronic responses are held securely until the time of opening.

Suppliers can prepare tender response and upload it.

Tender response encryption.

Suppliers’ electronic responses are held securely until the time of opening.

Multiple phase Bid Evaluation. Technical and financial evaluation using score cards. Allow to assign scores and weightages. Generate comparative statement.

Technical and financial evaluation using score cards.

Allow to assign scores and weightages.

Generate comparative statement.

Conduct reverse auction for shortlist vendors. The organization has the option to shortlist bidders after technical evaluation and invite them to take part in an online reverse auction.

The organization has the option to shortlist bidders after technical evaluation and invite them to take part in an online reverse auction.

Corrigendum. Changes in dates of tender opening, Amendments. Clarifications Change in term and conditions

Changes in dates of tender opening,

Amendments.

Clarifications

Change in term and conditions

Audit trails. Information contained within the records can be documented to form an audit trail.

Information contained within the records can be documented to form an audit trail.

E-mail notification. Personalized e-mail notification at various stages in the tendering process.

Personalized e-mail notification at various stages in the tendering process.

Digital signature. Message integrity. Non-repudiation. Private key. Public key.

Message integrity.

Non-repudiation.

Private key.

Public key.

THANK YOU.