What is PRINCE2 Project Managment

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What is PRINCE2 Project Managment

  1. 1. What is a Project? www.projectingIT.com 1 PRINCE2 pre-course readingIFriday 8 February 13
  2. 2. in this session.. > What is a project? > How projects are different > The project stakeholders > Using a method to manage a project www.projectingIT.com 2 What is a Project?Friday 8 February 13
  3. 3. Projects vs. Operations: Similarities • Both need people and money • Both have limited resources • Both require management www.projectingIT.com 3 What is a Project?Friday 8 February 13
  4. 4. so what is the difference...? projects operations •One time activity •On-going •Not done before •Repetitive •Brings about a Change •Brings about a Change •Deliver Products •Support Products •e.g Implement a CRM •e.g. Support a CRM www.projectingIT.com 4 What is a Project?Friday 8 February 13
  5. 5. Managing balance... C o mp e t ition Profitability …. Change Service Quality s Survive Productivity… Regulat …Customers.. Technol ory SLA’s o g y… Maintain Transform Operations Operations www.projectingIT.com 5 What is a Project?Friday 8 February 13
  6. 6. Why we do projects? Technology Product Solve a Change Development Problem Process Legal ? Improvement Re- Cost Saving structuring Non Profit Internal www.projectingIT.com 6 What is a Project?Friday 8 February 13
  7. 7. A “project” is a ... A temporary organization that is created for the purpose of delivering one or more business products according to an agreed business case www.projectingIT.com 7 What is a Project?Friday 8 February 13
  8. 8. Characteristics of a project Change Uncertainty Temporary Cross- Unique functional www.projectingIT.com 8 What is a Project?Friday 8 February 13
  9. 9. Characteristics => Change Projects are the means by which we introduce change Projects are NOT business as usual www.projectingIT.com 9 What is a Project?Friday 8 February 13
  10. 10. Characteristics => Temporary Defined Start Defined Finish www.projectingIT.com 10 What is a Project?Friday 8 February 13
  11. 11. Characteristics => Cross-functional customer rs ts pe ys al lo rs An s ve e ct Us rs De te ite ch Te s Ar supplier www.projectingIT.com 11 What is a Project?Friday 8 February 13
  12. 12. Characteristics => Unique Different teams, different customer, different location .... there is something different and unique www.projectingIT.com 12 What is a Project?Friday 8 February 13
  13. 13. Characteristics => Uncertainty The temporary, unique and cross-functional nature of projects introduces Risk www.projectingIT.com 13 What is a Project?Friday 8 February 13
  14. 14. Project Management is ... ...managing the expectations around the SIX variables www.projectingIT.com 14 What is a Project?Friday 8 February 13
  15. 15. We manage projects to ensure ... the project remains justified the project delivers value for money the project objectives are achieved the project scope is understood by everyone the stakeholders are engaged the decisions are made by the right people at the right time the required resources and funding is available the project constraints are understood and managed plans are in place that can achieve the targets the risks are identified and managed the changes are monitored and controlled the lessons are captured and incorporated for improvements the products are delivered within agreed tolerances www.projectingIT.com 15 What is a Project?Friday 8 February 13
  16. 16. Programme Management Collection of related projects that have common objectives and share resources for better management, control and coordination MSP “Managing Successful Programmes” qualification is offered by APMG for Programme Management www.projectingIT.com 16 What is a Project?Friday 8 February 13
  17. 17. Portfolio Management Collection of projects and programs using optimal resource mix for delivery and to schedule activities to best achieve an organization’s operational and financial goals www.projectingIT.com 17 What is a Project?Friday 8 February 13
  18. 18. Stakeholders are ... anyone affected by, or can affect the project. www.projectingIT.com 18 What is a Project?Friday 8 February 13
  19. 19. Stakeholder management Manage Inform Stakeholders Involve Engage www.projectingIT.com 19 What is a Project?Friday 8 February 13
  20. 20. Traditionally speaking... .......project management is managing Scope, Time and Cost www.projectingIT.com 20 What is a Project?Friday 8 February 13
  21. 21. Project Performance Variables Scope Risks Time Benefits Cost Quality www.projectingIT.com 21 What is a Project?Friday 8 February 13
  22. 22. Variables => Scope WHAT will be delivered www.projectingIT.com 22 What is a Project?Friday 8 February 13
  23. 23. Variables => Time WHEN it will be delivered www.projectingIT.com 23 What is a Project?Friday 8 February 13
  24. 24. Variables => Cost What is the project budget www.projectingIT.com 24 What is a Project?Friday 8 February 13
  25. 25. Variables => Quality Fit-for-purpose products www.projectingIT.com 25 What is a Project?Friday 8 February 13
  26. 26. Variables => Risk What-If? www.projectingIT.com 26 What is a Project?Friday 8 February 13
  27. 27. Variables => Benefits % y 15 it sb p ro f re ase Inc the project outcome and measurable benefits www.projectingIT.com 27 What is a Project?Friday 8 February 13
  28. 28. so many projects fail...WHY? Ad-hoc changes Poor estimation No visibility Late delivery Unclear objectives Lack of communication Resources Insufficient Funding Not enough justification.... www.projectingIT.com 28 What is a Project?Friday 8 February 13
  29. 29. but can we do something about it? Using a “method” that is based on the lessons and collective wisdom of experts that addresses the common project problems www.projectingIT.com 29 What is a Project?Friday 8 February 13
  30. 30. Why use a “method”? > do it in an organized way > everyone knows who is doing what > avoid ad-hoc management and fire fighting > bring consistency and predictability > to repeat success > improve continuously > better management control and direction > increased ownership and accountability www.projectingIT.com 30 What is a Project?Friday 8 February 13
  31. 31. introducing... PRINCE2 A method for managing projects www.projectingIT.com 31 What is a Project?Friday 8 February 13
  32. 32. About projectingIT ‣ATO for PRINCE2, Agile and Earned Value ‣2000+ PRINCE2 delegates ‣Trainings across countries ‣Blended learning ‣Specialists in project management ‣Best pass rate ‣Microsoft Project, Scrum, PMO and more.. ‣www.projectingIT.com for more information 32 What is PRINCE2? www.projectingIT.comFriday 8 February 13

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