How to do_an_effective_presentation_view
Upcoming SlideShare
Loading in...5

Like this? Share it with your network

  • Full Name Full Name Comment goes here.
    Are you sure you want to
    Your message goes here
    Be the first to comment
    Be the first to like this
No Downloads


Total Views
On Slideshare
From Embeds
Number of Embeds



Embeds 0

No embeds

Report content

Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

    No notes for slide


  • 1. Effective Presentation SkillsBy -Wasim Ahmed
  • 2. Outline Meaning Planning Designing DeliveringUse of visuals Conclusion2
  • 3. What it means? Few guide lines that improves the qualityof a presentationSuccess of presentation??????Depends on - How well theaudience understood thecontentGetting others tounderstand and accept yourideas3
  • 4. If not? Effectiveness is lost May not listen & loose interest May find hard to see/read People don’t like to read long sentences Find hard to follow-up - Where does this belong to ? Where am I? Is he/she nuts? (unordered, graphics, animations) May feel like “This is not for me” Too much technical or boring4
  • 5. The 4 P’sPlanPreparePracticePresent5
  • 6. Where to start?Why?•PlanWho?•Prepare What?How?•PracticeWhen?•PresentationWhere?6
  • 7. Planning Why? Reason for presentation Impact on audience What action7
  • 8. Prepare Research Books, Web, articles, Expertise 1.Must know Statistics2.Should know Examples Demonstrations 3.Better to know Exhibits8Planning Who? Age Knowledge of subject Cultural make up Size Language Time available7
  • 9. Prepare Research Books, Web, articles, Expertise 1.Must know Statistics2.Should know Examples Demonstrations 3.Better to know Exhibits8
  • 10. Prepare - StructureIntroduction/BeginningBody/MiddleSummary/End9
  • 11. Structure - Introduction Greet the audience Start in a friendly way Tell them About the title Title Who you are Why are you here How experienced you are with the subject Approximate time Outline10
  • 12. Structure - Body Properly organized Logical General  Specific Known  Unknown Accepted  Controversial Cause  Effect Problem  Solution Emphasize more using real life examples Use pictures, graphs, tables & animations Indicate where are you11
  • 13. Structure - Summary Tell them what you told them but inbrief Draw conclusions Beyond the presentation? Any Questions?????? References Thanks Audience Any other person12
  • 14. Practice How? Reduces nerves (be natural & relax) Do not over practice Get familiar with presentation aids Judge timing Strong opinion Clear points Logical flow Strong ending13
  • 15. Presentation Vary voice Body language Eye contact Timing Speed Get audience to talk Read your audience14
  • 16. PlanningDesigning DoneDeliveringNextUse of Visuals
  • 17. Use of Visuals What are visuals?  What media are used? graphs  transparencies/slides charts  PowerPoint slides maps  videoprojection/projector photos handouts drawings images models video/film objectsA Picture worth than 1000 words 16
  • 18. Why use visuals? Focus audiences attention Illustrate points that are difficult Verbalize to reinforce ideas Visual to involve and motivate audience To involve all senses As logical proof Save time & avoid putting information on a board Avoid turning your back to the audience whenwriting on a board17
  • 19. A slide to be effective Keep it simple Be consistent Minimum surprise Suitable background & template 1 idea per slide Proper blend of - colors, type of font, size, boldface, italics &animations suitable pictures of proper size 18
  • 20. Adding text to slide Select proper font, size & color Heading - 32+ Sub heading - 28 Other - <=24 May depend on the template being used Try to minimize long sentences Illustrate the key words Use underline, boldface or different color Enough line space Every thing depends on; Quality of the projector, room luminosity & size19
  • 21. Backgrounds, templates & animations Depending on the subject matter Type of audience Better to use original templates thancustom ones (unless you are highly confident) Unless it is a multimedia subject matteruse simple;colors, graphics, animations & backgrounds Suitable screen size & resolution Not too less, not too more20
  • 22. Pointer Piece of device used to indicate a position Laser pointer Mouse pointer Pen Point to the exact position Do not move around When pointer is not there use animations suchas Appear 1 by 1 If pointer is available better to present everthing to together It gives audience sufficient time to read the slide21
  • 23. Be aware of……. Different versions & capabilities of PowerPoint Different animation types being supported Test your presentation at least once in adifferent machine If you have enough time, check with a projector Better to have some idea of projector settings,that are suitable to your presentation When in drought create a PowerPoint Show file& make sure you have the original as well22
  • 24. When & Where Visit the place earlier & get some idea If you start late do not rush at thebeginning Rough idea about number of audience Their knowledge of subject Test equipment23
  • 25. Presentation Challenges Questions Get the question correctly Answer with what you had already told Give necessary references If you don’t know the answer tell that Interruptions Remember where you stop Deal with detractors Nervousness & shy24
  • 26. Few more tips.. If you say I’ll explain later, make sure toexplain them Try to minimize looking backwards Proper grammar doesn’t matter, if it make sense But proper spellings are essential Show only the key words, not everything If something is there make sure you explain it Emphasize specific sections using arrows or properanimations25
  • 27. 27Know that even the bestpresenters make mistakes. Thekey is to continue on after themistake. If you pick up andcontinue, so will the audience.Winners continue!Losers stop!
  • 28. Conclusion Make it BIG KISS- Keep it Simple Stupid Make it Clear Be Consistent27
  • 29. detractorsDo not over run!Finish Within Time
  • 30. Any Questions?
  • 31. References Presentation Skills Oral Presentation Skills Designing Presentation Visuals
  • 32. Thank you