Effective Presentation SkillsBy -Wasim Ahmed
Outline Meaning Planning Designing DeliveringUse of visuals Conclusion2
What it means? Few guide lines that improves the qualityof a presentationSuccess of presentation??????Depends on - How w...
If not? Effectiveness is lost May not listen & loose interest May find hard to see/read People don’t like to read long...
The 4 P’sPlanPreparePracticePresent5
Where to start?Why?•PlanWho?•Prepare What?How?•PracticeWhen?•PresentationWhere?6
Planning Why? Reason for presentation Impact on audience What action7
Prepare Research Books, Web, articles, Expertise 1.Must know Statistics2.Should know Examples Demonstrations 3.Bette...
Prepare Research Books, Web, articles, Expertise 1.Must know Statistics2.Should know Examples Demonstrations 3.Bette...
Prepare - StructureIntroduction/BeginningBody/MiddleSummary/End9
Structure - Introduction Greet the audience Start in a friendly way Tell them About the title Title Who you are Why ...
Structure - Body Properly organized Logical General  Specific Known  Unknown Accepted  Controversial Cause  ...
Structure - Summary Tell them what you told them but inbrief Draw conclusions Beyond the presentation? Any Questions??...
Practice How? Reduces nerves (be natural & relax) Do not over practice Get familiar with presentation aids Judge timi...
Presentation Vary voice Body language Eye contact Timing Speed Get audience to talk Read your audience14
PlanningDesigning DoneDeliveringNextUse of Visuals
Use of Visuals What are visuals?  What media are used? graphs  transparencies/slides charts  PowerPoint slides maps...
Why use visuals? Focus audiences attention Illustrate points that are difficult Verbalize to reinforce ideas Visual to...
A slide to be effective Keep it simple Be consistent Minimum surprise Suitable background & template 1 idea per slide...
Adding text to slide Select proper font, size & color Heading - 32+ Sub heading - 28 Other - <=24 May depend on the te...
Backgrounds, templates & animations Depending on the subject matter Type of audience Better to use original templates t...
Pointer Piece of device used to indicate a position Laser pointer Mouse pointer Pen Point to the exact position Do n...
Be aware of……. Different versions & capabilities of PowerPoint Different animation types being supported Test your pres...
When & Where Visit the place earlier & get some idea If you start late do not rush at thebeginning Rough idea about num...
Presentation Challenges Questions Get the question correctly Answer with what you had already told Give necessary refe...
Few more tips.. If you say I’ll explain later, make sure toexplain them Try to minimize looking backwards Proper gramma...
27Know that even the bestpresenters make mistakes. Thekey is to continue on after themistake. If you pick up andcontinue, ...
Conclusion Make it BIG KISS- Keep it Simple Stupid Make it Clear Be Consistent27
detractorsDo not over run!Finish Within Time
Any Questions?
References Presentation Skills www.ucc.ie/careers Oral Presentation Skills http://smyrne.int-evry.fr/lfh/ressources/pr...
Thank you
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How to do_an_effective_presentation_view

  1. 1. Effective Presentation SkillsBy -Wasim Ahmed
  2. 2. Outline Meaning Planning Designing DeliveringUse of visuals Conclusion2
  3. 3. What it means? Few guide lines that improves the qualityof a presentationSuccess of presentation??????Depends on - How well theaudience understood thecontentGetting others tounderstand and accept yourideas3
  4. 4. If not? Effectiveness is lost May not listen & loose interest May find hard to see/read People don’t like to read long sentences Find hard to follow-up - Where does this belong to ? Where am I? Is he/she nuts? (unordered, graphics, animations) May feel like “This is not for me” Too much technical or boring4
  5. 5. The 4 P’sPlanPreparePracticePresent5
  6. 6. Where to start?Why?•PlanWho?•Prepare What?How?•PracticeWhen?•PresentationWhere?6
  7. 7. Planning Why? Reason for presentation Impact on audience What action7
  8. 8. Prepare Research Books, Web, articles, Expertise 1.Must know Statistics2.Should know Examples Demonstrations 3.Better to know Exhibits8Planning Who? Age Knowledge of subject Cultural make up Size Language Time available7
  9. 9. Prepare Research Books, Web, articles, Expertise 1.Must know Statistics2.Should know Examples Demonstrations 3.Better to know Exhibits8
  10. 10. Prepare - StructureIntroduction/BeginningBody/MiddleSummary/End9
  11. 11. Structure - Introduction Greet the audience Start in a friendly way Tell them About the title Title Who you are Why are you here How experienced you are with the subject Approximate time Outline10
  12. 12. Structure - Body Properly organized Logical General  Specific Known  Unknown Accepted  Controversial Cause  Effect Problem  Solution Emphasize more using real life examples Use pictures, graphs, tables & animations Indicate where are you11
  13. 13. Structure - Summary Tell them what you told them but inbrief Draw conclusions Beyond the presentation? Any Questions?????? References Thanks Audience Any other person12
  14. 14. Practice How? Reduces nerves (be natural & relax) Do not over practice Get familiar with presentation aids Judge timing Strong opinion Clear points Logical flow Strong ending13
  15. 15. Presentation Vary voice Body language Eye contact Timing Speed Get audience to talk Read your audience14
  16. 16. PlanningDesigning DoneDeliveringNextUse of Visuals
  17. 17. Use of Visuals What are visuals?  What media are used? graphs  transparencies/slides charts  PowerPoint slides maps  videoprojection/projector photos handouts drawings images models video/film objectsA Picture worth than 1000 words 16
  18. 18. Why use visuals? Focus audiences attention Illustrate points that are difficult Verbalize to reinforce ideas Visual to involve and motivate audience To involve all senses As logical proof Save time & avoid putting information on a board Avoid turning your back to the audience whenwriting on a board17
  19. 19. A slide to be effective Keep it simple Be consistent Minimum surprise Suitable background & template 1 idea per slide Proper blend of - colors, type of font, size, boldface, italics &animations suitable pictures of proper size 18
  20. 20. Adding text to slide Select proper font, size & color Heading - 32+ Sub heading - 28 Other - <=24 May depend on the template being used Try to minimize long sentences Illustrate the key words Use underline, boldface or different color Enough line space Every thing depends on; Quality of the projector, room luminosity & size19
  21. 21. Backgrounds, templates & animations Depending on the subject matter Type of audience Better to use original templates thancustom ones (unless you are highly confident) Unless it is a multimedia subject matteruse simple;colors, graphics, animations & backgrounds Suitable screen size & resolution Not too less, not too more20
  22. 22. Pointer Piece of device used to indicate a position Laser pointer Mouse pointer Pen Point to the exact position Do not move around When pointer is not there use animations suchas Appear 1 by 1 If pointer is available better to present everthing to together It gives audience sufficient time to read the slide21
  23. 23. Be aware of……. Different versions & capabilities of PowerPoint Different animation types being supported Test your presentation at least once in adifferent machine If you have enough time, check with a projector Better to have some idea of projector settings,that are suitable to your presentation When in drought create a PowerPoint Show file& make sure you have the original as well22
  24. 24. When & Where Visit the place earlier & get some idea If you start late do not rush at thebeginning Rough idea about number of audience Their knowledge of subject Test equipment23
  25. 25. Presentation Challenges Questions Get the question correctly Answer with what you had already told Give necessary references If you don’t know the answer tell that Interruptions Remember where you stop Deal with detractors Nervousness & shy24
  26. 26. Few more tips.. If you say I’ll explain later, make sure toexplain them Try to minimize looking backwards Proper grammar doesn’t matter, if it make sense But proper spellings are essential Show only the key words, not everything If something is there make sure you explain it Emphasize specific sections using arrows or properanimations25
  27. 27. 27Know that even the bestpresenters make mistakes. Thekey is to continue on after themistake. If you pick up andcontinue, so will the audience.Winners continue!Losers stop!
  28. 28. Conclusion Make it BIG KISS- Keep it Simple Stupid Make it Clear Be Consistent27
  29. 29. detractorsDo not over run!Finish Within Time
  30. 30. Any Questions?
  31. 31. References Presentation Skills www.ucc.ie/careers Oral Presentation Skills http://smyrne.int-evry.fr/lfh/ressources/presentations/oral_presentation_skills.htm Designing Presentation Visuals http://www.plu.edu/~libr/media/designing_visuals.html29
  32. 32. Thank you

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