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  • 1. Effective Presentation SkillsBy -Wasim Ahmed
  • 2. Outline Meaning Planning Designing DeliveringUse of visuals Conclusion2
  • 3. What it means? Few guide lines that improves the qualityof a presentationSuccess of presentation??????Depends on - How well theaudience understood thecontentGetting others tounderstand and accept yourideas3
  • 4. If not? Effectiveness is lost May not listen & loose interest May find hard to see/read People don’t like to read long sentences Find hard to follow-up - Where does this belong to ? Where am I? Is he/she nuts? (unordered, graphics, animations) May feel like “This is not for me” Too much technical or boring4
  • 5. The 4 P’sPlanPreparePracticePresent5
  • 6. Where to start?Why?•PlanWho?•Prepare What?How?•PracticeWhen?•PresentationWhere?6
  • 7. Planning Why? Reason for presentation Impact on audience What action7
  • 8. Prepare Research Books, Web, articles, Expertise 1.Must know Statistics2.Should know Examples Demonstrations 3.Better to know Exhibits8Planning Who? Age Knowledge of subject Cultural make up Size Language Time available7
  • 9. Prepare Research Books, Web, articles, Expertise 1.Must know Statistics2.Should know Examples Demonstrations 3.Better to know Exhibits8
  • 10. Prepare - StructureIntroduction/BeginningBody/MiddleSummary/End9
  • 11. Structure - Introduction Greet the audience Start in a friendly way Tell them About the title Title Who you are Why are you here How experienced you are with the subject Approximate time Outline10
  • 12. Structure - Body Properly organized Logical General  Specific Known  Unknown Accepted  Controversial Cause  Effect Problem  Solution Emphasize more using real life examples Use pictures, graphs, tables & animations Indicate where are you11
  • 13. Structure - Summary Tell them what you told them but inbrief Draw conclusions Beyond the presentation? Any Questions?????? References Thanks Audience Any other person12
  • 14. Practice How? Reduces nerves (be natural & relax) Do not over practice Get familiar with presentation aids Judge timing Strong opinion Clear points Logical flow Strong ending13
  • 15. Presentation Vary voice Body language Eye contact Timing Speed Get audience to talk Read your audience14
  • 16. PlanningDesigning DoneDeliveringNextUse of Visuals
  • 17. Use of Visuals What are visuals?  What media are used? graphs  transparencies/slides charts  PowerPoint slides maps  videoprojection/projector photos handouts drawings images models video/film objectsA Picture worth than 1000 words 16
  • 18. Why use visuals? Focus audiences attention Illustrate points that are difficult Verbalize to reinforce ideas Visual to involve and motivate audience To involve all senses As logical proof Save time & avoid putting information on a board Avoid turning your back to the audience whenwriting on a board17
  • 19. A slide to be effective Keep it simple Be consistent Minimum surprise Suitable background & template 1 idea per slide Proper blend of - colors, type of font, size, boldface, italics &animations suitable pictures of proper size 18
  • 20. Adding text to slide Select proper font, size & color Heading - 32+ Sub heading - 28 Other - <=24 May depend on the template being used Try to minimize long sentences Illustrate the key words Use underline, boldface or different color Enough line space Every thing depends on; Quality of the projector, room luminosity & size19
  • 21. Backgrounds, templates & animations Depending on the subject matter Type of audience Better to use original templates thancustom ones (unless you are highly confident) Unless it is a multimedia subject matteruse simple;colors, graphics, animations & backgrounds Suitable screen size & resolution Not too less, not too more20
  • 22. Pointer Piece of device used to indicate a position Laser pointer Mouse pointer Pen Point to the exact position Do not move around When pointer is not there use animations suchas Appear 1 by 1 If pointer is available better to present everthing to together It gives audience sufficient time to read the slide21
  • 23. Be aware of……. Different versions & capabilities of PowerPoint Different animation types being supported Test your presentation at least once in adifferent machine If you have enough time, check with a projector Better to have some idea of projector settings,that are suitable to your presentation When in drought create a PowerPoint Show file& make sure you have the original as well22
  • 24. When & Where Visit the place earlier & get some idea If you start late do not rush at thebeginning Rough idea about number of audience Their knowledge of subject Test equipment23
  • 25. Presentation Challenges Questions Get the question correctly Answer with what you had already told Give necessary references If you don’t know the answer tell that Interruptions Remember where you stop Deal with detractors Nervousness & shy24
  • 26. Few more tips.. If you say I’ll explain later, make sure toexplain them Try to minimize looking backwards Proper grammar doesn’t matter, if it make sense But proper spellings are essential Show only the key words, not everything If something is there make sure you explain it Emphasize specific sections using arrows or properanimations25
  • 27. 27Know that even the bestpresenters make mistakes. Thekey is to continue on after themistake. If you pick up andcontinue, so will the audience.Winners continue!Losers stop!
  • 28. Conclusion Make it BIG KISS- Keep it Simple Stupid Make it Clear Be Consistent27
  • 29. detractorsDo not over run!Finish Within Time
  • 30. Any Questions?
  • 31. References Presentation Skills www.ucc.ie/careers Oral Presentation Skills http://smyrne.int-evry.fr/lfh/ressources/presentations/oral_presentation_skills.htm Designing Presentation Visuals http://www.plu.edu/~libr/media/designing_visuals.html29
  • 32. Thank you