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Power point text graphics

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  • 1. PowerPoint Presentations Text and Graphics Techniques Tips
  • 2. 2 What we’ll look at…. >Uses for PowerPoint >Starting out   Blank or design >Choosing slide layouts >Inserting & Formatting Text >Inserting Graphics >Viewing and arranging slides >Creating/Printing notes and handouts
  • 3. 3 PowerPoint Presentations >Presentations at conferences or committees >Classroom modules
  • 4. 4 Presentations >Text and illustrations   Pictures   Graphs   Cartoons for color and variety >Presentation + space for notes = Ready-made handouts
  • 5. 5 Classroom modules >Outline notes   Basis of your lecture segment >Photos/Sounds/Videos/Diagrams/ Charts   Illustrate points   Language learning   Processes (Physics, Chemistry)   Business trends, stats
  • 6. 6 Starting a new presentation > Open PowerPoint > Start Button  All Programs  Microsoft PowerPoint > If a blank presentation doesn’t appear   On the menu bar, click  File  New   The New presentation  pane appears at the right
  • 7. 7 Starting choices > On the New Presentation pane choose:
  • 8. 8 Starting choices: Blank > On the New Presentation pane choose   Blank presentation  for a simple white or  colored background   (Add design later)
  • 9. 9 Starting choices: Design Template > On the New Presentation pane choose   Blank presentation  for a simple white or  colored background   (Add design later)   From Design Template to choose  from pre-designed  graphic backgrounds
  • 10. 10 Starting choices: AutoContent > On the New Presentation pane choose   Blank presentation  for a simple white or  colored background   (Add design later)   From Design Template to choose  from pre-designed  graphic backgrounds From AutoContent Wizard to get help with  content for standard  business presentations
  • 11. Blank presentation screen Slide Thumbnails: Click to move to slides Task pane: Changes with your Insert menu choices
  • 12. 12 Blank presentation > Add slide layout later Easy! > Format  Slide Design
  • 13. 13 Starting from Design template > New From Design Template > Or: Format > Slide Design > Template pane opens to the right > Click a graphic scheme to choose a design for your presentation   Change Templates  anytime   Remove background  pictures from individual  slides
  • 14. 14 Title Slide > First slide = Title slide   Different format  from remainder   Enter title and  subtitle text   Subtitle can be: • Topic areas • Short description • Blank
  • 15. 15 Adding more slides > On the menu bar, click Insert  New Slide > OR: Click the New Slide icon > Or: Press Control-M
  • 16. 16 Choosing a slide layout When you add a new slide: > Apply slide layout pane appears at right > Click to apply your choice   Text = Bullets   Graphics: Easily add clip art or  images saved on your computer   Combinations: Text and  Graphics frames > Always add a title > Everything easily changed!
  • 17. 17 Frames > Selecting a layout inserts movable containers (frames) to hold text or graphics   Graphics don’t have to be  in a graphics box > Frames are movable and resizable Text and graphics layouts
  • 18. 18 Text frames >Text normally in levels of bullets (Here’s level 1 in this Slide Design)   Level two • Level three To get rid of a bullet, backspace at the beginning of a line >Bullet and text styles are set in the Slide Design   You can change the Master slide  (View > Master > Slide Master)
  • 19. 19 Adding Text > Type text in a text frame > To go down to the next level of bullet:   Press Tab at the beginning of a line or   Click the Increase Indent icon on Formatting toolbar > To go back to a higher level bullet:   Press Shift-Tab at the beginning of a line or   Click  the Decrease Indent icon on Formatting toolbar
  • 20. 20 Text: Other formatting > Highlight text to format > Use toolbar button to format > Use sparingly! Bold Italic Underline Shadow Align: Left Center Right Make text Bigger/Smaller Add or take away numbering or bullets Change Text Color: Click down arrow to see more choices
  • 21. 21 Techniques: Text > Clear Titles > Nothing below 18/20 pt > Short bullets   Explicate as you present   Not full text > San Serif Fonts   Arial, Helvetica, Verdana, Tahoma > Best Serif font: Georgia   This text: Verdana (Sans Serif top and  brown) and Georgia (smaller black)
  • 22. 22 Tips: Text and graphics >Appropriate graphic style   Serious and subdued   Playful and cartoony   Illustrative photos >Consistent style, colors   Drawings with similar look >Not too busy   Not even 1 graphic per page unless  illustrating a point
  • 23. 23 Tips: Consistency >Text as well as Graphics styles set in the Slide Design you choose >Styles include:   Type Face sizes and colors   Bullet styles and colors   Background graphics
  • 24. 24 Ways to View your slides > Normal:    Create/Edit > Slide Sorter   Thumbnails to move  around or delete  > Slide Show   Full-Screen presentation > Notes Page   Type in notes for  presenter or for  handouts > View menu: changes slide display
  • 25. 25 Slide Sorter View > Open from   View menu   View icons (lower left) > Click slide to select   Drag to move   Press Delete to remove
  • 26. 26 Notes View > Open from   View menu > Bottom section for text   Notes to print for  presenter or for  distribution Type your notes here
  • 27. 27 Master slides > Presentation designs set by Master slides > To view and change   View > Slide  Master > Changing an aspect of the master changes your whole presentation - consistently
  • 28. 28 Graphic frames > Select a layout that includes a graphics frame > Click an icon to insert a graphic type Or insert graphics from the menu: Insert  Picture   Pictures don’t have to be in a graphics frame
  • 29. 29 Pictures > Before PowerPoint:   Assemble your pix from camera/scan/Web > Web: Search with Google―Image tab 1. Click thumbnail of picture 2. Then click See full-sized image 3. Right-click (Control-click on Mac)  4. Click Save Picture as: to download   Remember where you saved the picture!
  • 30. 30 Choosing Pictures > Choose Pictures like shoes 1. Are they the right fit?   Size: Dimensions and File Size   Can resize (some) in PowerPoint 2. Do they go with your presentation?   Relevance 3. Do they go with each other?   Consistency, style
  • 31. 31 Techniques: Inserting pictures > Insert  Picture > Clip art   for supplied art > From File   for your pictures on disk
  • 32. 32 Techniques: Tweaking pictures >Use the Picture toolbar   View Toolbars, Picture   Quickly add lines, change brightness,  contrast, even color (sometimes) >Size, position, tilt graphic   Don’t make it (much) larger
  • 33. 33 The picture toolbar Change to shades of grey Change brightness Change contrast Crop (get rid of part of picture) Flip Add lines Compress Re-color (sometimes) Reset to original Open Format picture window Choose transparent color >Click to select picture before you choose an option To show toolbar: Click a picture If the toolbar doesn’t appear: Right-click picture and choose “Show Picture toolbar”
  • 34. 34 Manipulating Pictures > Don’t make pictures larger   Bigger = Fuzzier > Control in PowerPoint:   Placement   Size   Rotation Drag corner bubble to resize Drag to rotate Click and drag to move
  • 35. 35 Getting Fancy >You can: >Add transitions between slides >Animate text >Make graphics appear and disappear >See the PowerPoint Animations presentation for more information.
  • 36. 36 Getting Fancy >You can: >Add transitions between slides >Animate text >Make graphics appear and disappear >See the PowerPoint Animations presentation for more information. Don’tOveruse!
  • 37. 37 Getting Fancy >You can: >Add transitions between slides >Animate text >Make graphics appear and disappear >See the PowerPoint Animations presentation for more information. Don’tOveruse! Can be annoying!
  • 38. 38 Printing From Menu bar: File > Print   In lower left, use the Print what pulldown to choose: > Slides―1 slide /page > Handouts―several slides/page   3 per page prints lines for notes to right > Notes pages―like Notes view   Slide with your notes > Outline View―Text only Click down- arrow to see print choices
  • 39. 39 Printing Handouts > Choose 3 slides per page to get lines for notes > Check Frame slides for line around slide images Click down-arrow to set slides/page
  • 40. 40 Printing Headers/Footers > On the menu bar, click File > Print, and then click Preview > OR: On the menu bar, click View > Header and Footer > Add Date, Name of presentation, etc. Click preview button to set print options
  • 41. Summary >Use PowerPoint for   Conferences   Meetings   Classroom modules >Start from blank or design template   Add or change design template at will >Add text   Bullet form primarily: Promote and demote bullets >Insert pictures   Insert saved pictures or clip art >Print Handouts, Notes pages or text outline

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