PowerPoint Presentations
Text and Graphics
Techniques
Tips
2
What we’ll look at….
>Uses for PowerPoint
>Starting out
  Blank or design
>Choosing slide layouts
>Inserting & Formattin...
3
PowerPoint Presentations
>Presentations at conferences
or committees
>Classroom modules
4
Presentations
>Text and illustrations
  Pictures
  Graphs
  Cartoons for color and variety
>Presentation + space for
not...
5
Classroom modules
>Outline notes
  Basis of your lecture segment
>Photos/Sounds/Videos/Diagrams/
Charts
  Illustrate poi...
6
Starting a new presentation
> Open PowerPoint
> Start Button 
All Programs 
Microsoft PowerPoint
> If a blank
presenta...
7
Starting choices
> On the New
Presentation pane
choose:
8
Starting choices: Blank
> On the New
Presentation pane
choose
  Blank presentation 
for a simple white or 
colored backg...
9
Starting choices: Design Template
> On the New
Presentation pane
choose
  Blank presentation 
for a simple white or 
col...
10
Starting choices: AutoContent
> On the New
Presentation pane
choose
  Blank presentation 
for a simple white or 
colore...
Blank presentation screen
Slide
Thumbnails:
Click to move
to slides
Task pane:
Changes with
your Insert
menu choices
12
Blank presentation
> Add slide
layout later
Easy!
> Format 
Slide Design
13
Starting from Design template
> New From Design
Template
> Or: Format > Slide
Design
> Template pane opens
to the right...
14
Title Slide
> First slide =
Title slide
  Different format 
from remainder
  Enter title and 
subtitle text
  Subtitle ...
15
Adding more slides
> On the menu
bar, click
Insert  New
Slide
> OR: Click the
New Slide icon
> Or: Press
Control-M
16
Choosing a slide layout
When you add a new slide:
> Apply slide layout pane
appears at right
> Click to apply your choi...
17
Frames
> Selecting a layout
inserts movable
containers (frames)
to hold text or
graphics
  Graphics don’t have to be 
i...
18
Text frames
>Text normally in levels of bullets
(Here’s level 1 in this Slide Design)
  Level two
• Level three
To get ...
19
Adding Text
> Type text in a text frame
> To go down to the next level of bullet:
  Press Tab at the beginning of a lin...
20
Text: Other formatting
> Highlight text to format
> Use toolbar button to format
> Use sparingly!
Bold Italic
Underline...
21
Techniques: Text
> Clear Titles
> Nothing below 18/20 pt
> Short bullets
  Explicate as you present
  Not full text
> S...
22
Tips: Text and graphics
>Appropriate graphic style
  Serious and subdued
  Playful and cartoony
  Illustrative photos
>...
23
Tips: Consistency
>Text as well as Graphics styles
set in the Slide Design you
choose
>Styles include:
  Type Face size...
24
Ways to View your slides
> Normal: 
  Create/Edit
> Slide Sorter
  Thumbnails to move 
around or delete 
> Slide Show
 ...
25
Slide Sorter View
> Open from
  View menu
  View icons (lower left)
> Click slide to select
  Drag to move
  Press Dele...
26
Notes View
> Open from
  View menu
> Bottom section for
text
  Notes to print for 
presenter or for 
distribution
Type ...
27
Master slides
> Presentation
designs set by
Master slides
> To view and
change
  View > Slide 
Master
> Changing an asp...
28
Graphic frames
> Select a layout that includes a graphics
frame
> Click an icon to insert a graphic type
Or insert grap...
29
Pictures
> Before PowerPoint:
  Assemble your pix from camera/scan/Web
> Web: Search with Google―Image
tab
1. Click thu...
30
Choosing Pictures
> Choose Pictures like shoes
1. Are they the right fit?
  Size: Dimensions and File Size
  Can resize...
31
Techniques: Inserting pictures
> Insert  Picture
> Clip art
  for supplied art
> From File
  for your pictures on disk
32
Techniques: Tweaking pictures
>Use the Picture toolbar
  View Toolbars, Picture
  Quickly add lines, change brightness...
33
The picture toolbar
Change to
shades of grey
Change
brightness
Change
contrast
Crop (get rid of
part of picture)
Flip
A...
34
Manipulating Pictures
> Don’t make pictures
larger
  Bigger = Fuzzier
> Control in
PowerPoint:
  Placement
  Size
  Rot...
35
Getting Fancy
>You can:
>Add transitions between
slides
>Animate text
>Make graphics appear and
disappear
>See the Powe...
36
Getting Fancy
>You can:
>Add transitions between
slides
>Animate text
>Make graphics appear and
disappear
>See the Powe...
37
Getting Fancy
>You can:
>Add transitions between
slides
>Animate text
>Make graphics appear and
disappear
>See the Powe...
38
Printing
From Menu bar: File > Print
  In lower left, use the Print what pulldown to choose:
> Slides―1 slide /page
> H...
39
Printing Handouts
> Choose 3 slides per page to get lines
for notes
> Check Frame slides for line around
slide images
C...
40
Printing Headers/Footers
> On the menu bar, click File > Print, and
then click Preview
> OR: On the menu bar, click Vie...
Summary
>Use PowerPoint for
  Conferences
  Meetings
  Classroom modules
>Start from blank or design template
  Add or cha...
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Power point text graphics

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Power point text graphics

  1. 1. PowerPoint Presentations Text and Graphics Techniques Tips
  2. 2. 2 What we’ll look at…. >Uses for PowerPoint >Starting out   Blank or design >Choosing slide layouts >Inserting & Formatting Text >Inserting Graphics >Viewing and arranging slides >Creating/Printing notes and handouts
  3. 3. 3 PowerPoint Presentations >Presentations at conferences or committees >Classroom modules
  4. 4. 4 Presentations >Text and illustrations   Pictures   Graphs   Cartoons for color and variety >Presentation + space for notes = Ready-made handouts
  5. 5. 5 Classroom modules >Outline notes   Basis of your lecture segment >Photos/Sounds/Videos/Diagrams/ Charts   Illustrate points   Language learning   Processes (Physics, Chemistry)   Business trends, stats
  6. 6. 6 Starting a new presentation > Open PowerPoint > Start Button  All Programs  Microsoft PowerPoint > If a blank presentation doesn’t appear   On the menu bar, click  File  New   The New presentation  pane appears at the right
  7. 7. 7 Starting choices > On the New Presentation pane choose:
  8. 8. 8 Starting choices: Blank > On the New Presentation pane choose   Blank presentation  for a simple white or  colored background   (Add design later)
  9. 9. 9 Starting choices: Design Template > On the New Presentation pane choose   Blank presentation  for a simple white or  colored background   (Add design later)   From Design Template to choose  from pre-designed  graphic backgrounds
  10. 10. 10 Starting choices: AutoContent > On the New Presentation pane choose   Blank presentation  for a simple white or  colored background   (Add design later)   From Design Template to choose  from pre-designed  graphic backgrounds From AutoContent Wizard to get help with  content for standard  business presentations
  11. 11. Blank presentation screen Slide Thumbnails: Click to move to slides Task pane: Changes with your Insert menu choices
  12. 12. 12 Blank presentation > Add slide layout later Easy! > Format  Slide Design
  13. 13. 13 Starting from Design template > New From Design Template > Or: Format > Slide Design > Template pane opens to the right > Click a graphic scheme to choose a design for your presentation   Change Templates  anytime   Remove background  pictures from individual  slides
  14. 14. 14 Title Slide > First slide = Title slide   Different format  from remainder   Enter title and  subtitle text   Subtitle can be: • Topic areas • Short description • Blank
  15. 15. 15 Adding more slides > On the menu bar, click Insert  New Slide > OR: Click the New Slide icon > Or: Press Control-M
  16. 16. 16 Choosing a slide layout When you add a new slide: > Apply slide layout pane appears at right > Click to apply your choice   Text = Bullets   Graphics: Easily add clip art or  images saved on your computer   Combinations: Text and  Graphics frames > Always add a title > Everything easily changed!
  17. 17. 17 Frames > Selecting a layout inserts movable containers (frames) to hold text or graphics   Graphics don’t have to be  in a graphics box > Frames are movable and resizable Text and graphics layouts
  18. 18. 18 Text frames >Text normally in levels of bullets (Here’s level 1 in this Slide Design)   Level two • Level three To get rid of a bullet, backspace at the beginning of a line >Bullet and text styles are set in the Slide Design   You can change the Master slide  (View > Master > Slide Master)
  19. 19. 19 Adding Text > Type text in a text frame > To go down to the next level of bullet:   Press Tab at the beginning of a line or   Click the Increase Indent icon on Formatting toolbar > To go back to a higher level bullet:   Press Shift-Tab at the beginning of a line or   Click  the Decrease Indent icon on Formatting toolbar
  20. 20. 20 Text: Other formatting > Highlight text to format > Use toolbar button to format > Use sparingly! Bold Italic Underline Shadow Align: Left Center Right Make text Bigger/Smaller Add or take away numbering or bullets Change Text Color: Click down arrow to see more choices
  21. 21. 21 Techniques: Text > Clear Titles > Nothing below 18/20 pt > Short bullets   Explicate as you present   Not full text > San Serif Fonts   Arial, Helvetica, Verdana, Tahoma > Best Serif font: Georgia   This text: Verdana (Sans Serif top and  brown) and Georgia (smaller black)
  22. 22. 22 Tips: Text and graphics >Appropriate graphic style   Serious and subdued   Playful and cartoony   Illustrative photos >Consistent style, colors   Drawings with similar look >Not too busy   Not even 1 graphic per page unless  illustrating a point
  23. 23. 23 Tips: Consistency >Text as well as Graphics styles set in the Slide Design you choose >Styles include:   Type Face sizes and colors   Bullet styles and colors   Background graphics
  24. 24. 24 Ways to View your slides > Normal:    Create/Edit > Slide Sorter   Thumbnails to move  around or delete  > Slide Show   Full-Screen presentation > Notes Page   Type in notes for  presenter or for  handouts > View menu: changes slide display
  25. 25. 25 Slide Sorter View > Open from   View menu   View icons (lower left) > Click slide to select   Drag to move   Press Delete to remove
  26. 26. 26 Notes View > Open from   View menu > Bottom section for text   Notes to print for  presenter or for  distribution Type your notes here
  27. 27. 27 Master slides > Presentation designs set by Master slides > To view and change   View > Slide  Master > Changing an aspect of the master changes your whole presentation - consistently
  28. 28. 28 Graphic frames > Select a layout that includes a graphics frame > Click an icon to insert a graphic type Or insert graphics from the menu: Insert  Picture   Pictures don’t have to be in a graphics frame
  29. 29. 29 Pictures > Before PowerPoint:   Assemble your pix from camera/scan/Web > Web: Search with Google―Image tab 1. Click thumbnail of picture 2. Then click See full-sized image 3. Right-click (Control-click on Mac)  4. Click Save Picture as: to download   Remember where you saved the picture!
  30. 30. 30 Choosing Pictures > Choose Pictures like shoes 1. Are they the right fit?   Size: Dimensions and File Size   Can resize (some) in PowerPoint 2. Do they go with your presentation?   Relevance 3. Do they go with each other?   Consistency, style
  31. 31. 31 Techniques: Inserting pictures > Insert  Picture > Clip art   for supplied art > From File   for your pictures on disk
  32. 32. 32 Techniques: Tweaking pictures >Use the Picture toolbar   View Toolbars, Picture   Quickly add lines, change brightness,  contrast, even color (sometimes) >Size, position, tilt graphic   Don’t make it (much) larger
  33. 33. 33 The picture toolbar Change to shades of grey Change brightness Change contrast Crop (get rid of part of picture) Flip Add lines Compress Re-color (sometimes) Reset to original Open Format picture window Choose transparent color >Click to select picture before you choose an option To show toolbar: Click a picture If the toolbar doesn’t appear: Right-click picture and choose “Show Picture toolbar”
  34. 34. 34 Manipulating Pictures > Don’t make pictures larger   Bigger = Fuzzier > Control in PowerPoint:   Placement   Size   Rotation Drag corner bubble to resize Drag to rotate Click and drag to move
  35. 35. 35 Getting Fancy >You can: >Add transitions between slides >Animate text >Make graphics appear and disappear >See the PowerPoint Animations presentation for more information.
  36. 36. 36 Getting Fancy >You can: >Add transitions between slides >Animate text >Make graphics appear and disappear >See the PowerPoint Animations presentation for more information. Don’tOveruse!
  37. 37. 37 Getting Fancy >You can: >Add transitions between slides >Animate text >Make graphics appear and disappear >See the PowerPoint Animations presentation for more information. Don’tOveruse! Can be annoying!
  38. 38. 38 Printing From Menu bar: File > Print   In lower left, use the Print what pulldown to choose: > Slides―1 slide /page > Handouts―several slides/page   3 per page prints lines for notes to right > Notes pages―like Notes view   Slide with your notes > Outline View―Text only Click down- arrow to see print choices
  39. 39. 39 Printing Handouts > Choose 3 slides per page to get lines for notes > Check Frame slides for line around slide images Click down-arrow to set slides/page
  40. 40. 40 Printing Headers/Footers > On the menu bar, click File > Print, and then click Preview > OR: On the menu bar, click View > Header and Footer > Add Date, Name of presentation, etc. Click preview button to set print options
  41. 41. Summary >Use PowerPoint for   Conferences   Meetings   Classroom modules >Start from blank or design template   Add or change design template at will >Add text   Bullet form primarily: Promote and demote bullets >Insert pictures   Insert saved pictures or clip art >Print Handouts, Notes pages or text outline
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