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Presentation about Meetings in workplace

Presentation about Meetings in workplace

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Transcript

  • 1. MEETINGS
    Presented By-SaurabhDaga
    MBA 1st SEM
    Department Of Management Studies
    Pondicherry University
  • 2. THE GLADIATORS HAD
    AMPHITHEATER
  • 3. A CRICKETER HAS
    LORDS MCC
  • 4. A ROCKSTAR HASHIS STAGE
  • 5. MANAGERS HAVE
    CONFERENCE ROOMS
  • 6. KEY ISSUES
    Why TO meet?
    Who to include?
    What to discuss?
    How to record ideas?
    Where to meet?
  • 7. Purpose for Meetings
  • 8. Balancing Competing Needs
    Maximize speed
    End on time
    Prioritize task by emphasizing a fast decision
    Be individually accountable; resist “groupthink”
    Work with limited perspective and resources
  • 9. Contd..
    Maximize input
    Take time needed to be thoughtful & creative
    Prioritize process by promoting discussion and inclusion
    Be mutually accountable: move with the group
    Work with diverse perspectives and resources
  • 10. Whom to Invite?
    How many participants?
    What type of group do you want?
    Who needs to be there?
    How much background or new information do they need?
  • 11. Orchestrate the Roles
    Who will serve as facilitator?
    Who will serve as scribe?
    Who will serve as timer?
    Who will serve as minutes writer?
  • 12. Set the Agenda
    Specify the purpose and the participants
    Schedule agenda items
    Explain each agenda item
    Decide on the discussion format
    Decide on a decision-making technique
    Distribute the agenda in advance
  • 13. Opening the Meeting
    Set the tone
    Remind participants of their roles
    Reach agreement on ground rules
    Involve people early
    Use icebreakers with new groups
  • 14. Mental Listening Skills
    Remove internal and external barriers
    Show an active interest in understanding others
    Hear the differences between issues and motives
    Distinguish between logical and emotional content
  • 15. Nonverbal Listening Skills
    Posture –“an open center”
    Eye contact –“listening/speaking connection”
    Facial expressions and nodding
    Hand and arm gestures
    Awareness of others body language
  • 16. Space around You
    Space for yourself –sit or stand?
    Space between people
    Space at the table
    Space based on culture
  • 17. Decision-making Models
    Executive or expert decisions
    Majority vote
    Consensus
  • 18. Ending the Meeting
    Know when to end
    Summarize the meeting
    Confirm the summary
    End on a positive note
    Follow-up to ensure implementation
  • 19. Thank you……….

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