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TUT EDU210 Classroom Delegation

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  • 1. - TUT- Classroom Delegation EDU210T Presenter: Dr Muavia Gallie (PhD) 21 September 2011 Definition•  Appointing a person to act on one’s behalf;•  Entrusting of authority, power and responsibility to another;•  A form of power sharing (empowerment).“Whatever the source of the leader’s ideas,you cannot inspire your people unless oneexpresses vivid goals which in some sensethey want.” David McClelland 1
  • 2. With Responsibility Goes Authority And with bothGoes Accountability Accountability Being answerable for actions / failure to take actionResponsibility Authority Obligation Control or power to act on responsibilities 2
  • 3. "   Responsibility CAN be delegated but CAN NOT be transferredResponsibility ~You may share it with others, but your portion is not diminished.You may delegate it, but it is still with you. Authority •  Right to use assigned resources, including personnel, to accomplish a task or objective. •  Right to issue orders and expect obedience –  Power or control to act on responsibility CAN and should be delegated. 3
  • 4. Principles of DelegationThe process of identifying elements that can bedelegated to others in the classroom can beachieved with the following classification:•  “A” items – a few duties are the most important and cannot be delegated or only you can perform them;•  “B” items – some duties are important but not critical and may be or could be delegated;•  “C” items – a great number of duties are necessary to the organisation but of lesser importance, and these should be delegate. Rules for Delegation•  Make sure sub-ordinate clearly understand the task. Have sub-ordinates describe what it is they think you want them to accomplish;•  Make sure the person has the skill, talent, and ability to perform the task. Don’t delegate a task destined to result in failure or frustration;•  Allow the sub-ordinate latitude in how the task should be performed. Your way is not the only way;•  Provide all the resources necessary to perform the task. Make sure that you provide help in getting the task accomplished. 4
  • 5. Requirements for Delegation1.  Person to whom the task is delegated must be reasonably competent and skillful;2.  Classroom manager must get to know the skills and interest of the learners and their parents well;3.  Nature and extent of the task which is delegated must be clearly defined and described;4.  Other members of the class must know to whom tasks have been delegated and the authority they have to carry out task;5.  Classroom manager must trust those to whom task was delegated, and not interfere constantly;6.  It must be possible to carry out assignment – not too difficulty;7.  There must be unity of leadership – delegated by one person;8.  Authority to carry out task, and responsibility must be delegated along with the task. When to Delegate•  Has more work than time allowed to carry out task;•  Not able to execute tasks which have higher priority;•  Management abilities of learners must be developed;•  Parent involvement must be increased;•  Tasks can be carried out as well as or even better by other people. 5
  • 6. Why is Delegation useful? Your Your Respon- Capacity sibility How to Delegate•  What to delegate (rewarding both classroom manager and person doing work; specialised tasks like fire-fighting);•  Who to delegate to (person with appropriate KSD and time; or someone willing to learn; must be reliable and sense of responsibility; start with smaller tasks);•  How to delegate the task (delegated person must know – why task is important, - what is expected, - when task must be completed, - what authority he has to carry out task, - how to handle problems, - how and when to report on progress, - how progress will be checked, - what means and aids he has available, - what way he will carry out the task);•  How to accompany and develop the person carrying out the task (develop responsibility, initiative, own ideas, and abilities);•  How to check on its execution (keep to target dates; good and regular communication; corrective steps at any time). 6
  • 7. Advantages of Delegation1.  Lightens the burden of teacher in respect of routine and less urgent tasks;2.  Gives teacher more time to complete more important tasks;3.  Enables teacher to manage more;4.  Allows quick decision making, with less intermediate people involved;5.  Allows decision making at a level on which details are known;6.  Involves more people, and brings greater commitment, loyalty and joint responsibility;7.  Distribute the responsibility to more people, and increases their sense of dedication;8.  Brings about a better team spirit;9.  Offers learners and their parents the opportunity to develop their abilities and interest;10. Promotes self-confidence and cooperation among learners;11. Provides in-service training for parents and learners;12. Offers greater job satisfaction, which leads to improved motivation and morale;13. Makes it easier to exercise control. Everyone WinsMake a habit of the following:•  Delegate not only the menial, unimportant tasks but also the significant ones. People will see this as a vote of confidence;•  Remain accessible. Always provide a “safety net” for the sub-ordinate. Be available as necessary, but do not engage in over-the-shoulder surveillance;•  When the task is performed well, praise the sub-ordinate. 7
  • 8. Remember this!Enough authority must be delegated:•  To get the work done;•  To allow people to take initiative;•  To keep things going in your absence;•  To develop sub-ordinates;•  To establish accountability;•  To free up management time for higher level activity. Successful Delegation •  Makes work easier; •  Improves efficiency; •  Increases people effectiveness; •  Develops people; •  Ensures that the right people do the right jobs. 8
  • 9. 28 September 2011Test 1 – Transformational Leadership, Preventative/ Care approach to Classroom Discipline, and Managing Parental Involvement 19 October 2011 Test 2 – Organisational Conflict and Classroom Delegation 26 October 2011 Discussion of Important Questions Thank You! 9