1. SchooolAdmin Lite 6.0 Documentation WebSite . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....
1.3.5 Working with Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...
SchooolAdmin Lite 6.0 Documentation WebSite
Installing SchoolAdmin Lite 6.0
To Install SchoolAdmin Lite 6.0 Edition you must have already purchased the License, You n...
2. In this Screen you will see the SchoolAdmin Installation License agreement, read through the license agreement
and if y...
THIS SOFTWARE REQUIRES THE ISSUANCE OF PURCHASED LICENSE KEYS BEFORE THE
SOFTWARE MAY BE USED. PLEASE CONTACT THE MARVELSO...
4. DISCLAIMER OF WARRANTIES AND LIMITATION ON LIABILITY
4.1 No Warranties. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE L...
receive the product license key.
To Activate SchoolAdmin Lite 6.0 License you must have valid license key. You must have i...
6. Select drive and folder where MarvelSoft SchoolAdmin Lite server has to create daily backup of the
database.then click ...
7. Wait till the Installation completes. The installation progress will be shown till the completion of installation.
8. Click on Finish button. You can see that the installation has been successfully completed. Once you click on
Finish. Sc...
The default URL for accessing the SchoolAdmin Server is http://localhost:8080/SchoolAdmin
User Name: admin
Password: admin...
Running SchoolAdmin Lite 6.0 Setup
1. Open SchoolAdmin Installer DVD disk in my computer as shown below. double click on s...
SchoolAdmin Lite 6.0 License Agreement
THIS SOFTWARE REQUIRES THE ISSUANCE OF PURCHASED LICENSE KEYS BEFORE THE
SOFTWARE M...
2.1 Rights and Limitations of Grant. MarvelSoft hereby grants Customer the following non-exclusive,
non-transferable right...
6. COMPLETE AGREEMENT
YOU ACKNOWLEDGE THAT YOU HAVE READ THIS AGREEMENT AND UNDERSTAND IT, AND
THAT BY PURCHASING, DOWNLOA...
5. Click on the Browse button and select the drive and folder where you would like to install SchoolAdmin Lite. and
then c...
6. Select drive and folder where MarvelSoft SchoolAdmin Lite server has to create daily backup of the
database.then click ...
8. Click on Finish button. You can see that the installation has been successfully completed. Once you click on
Finish. Sc...
9. You can see the below screen. The SchoolAdmin Login page has opened in the Browser.
The default URL for accessing the S...
Defining School Settings
Creating Settings
Creating Academic Year
Setting Global Configuration
Changing User Interface The...
About This document
Note
Defining School Settings
About This document
Glossary
SchoolAdmin Lite User Guide
Creating Settin...
Move Mouse Pointer on Options in Header menu of the SchoolAdmin Lite
Settings is the first step which school needs to set ...
Default Settings
Changing User Interface Themes
Enter all the required information related to school details as shown in a...
Creating Academic Year
Click on b. You will be able to see below window.Switch Academic year Ta
In Switch Academic Year us...
User can edit the details wrt their school. shown in the window above specifies which year currentlyCurrent Year
you are i...
set up,
Fee Payment Settings
Student's column view display settings
Staff column view display settings
Click on Default Se...
Enable Fee Slabs - If the user wants define fee structure on grouping students wrt fee slab. They have to
enable fee slab ...
delete the fee payment in , you need to enableAdmin Master - FeePayment Details Cashier FeePayment
.Delete Rights
Show Cus...
Finally Click on Update. You will see the message.Settings Updated Successfully
Changing User Interface Themes
Click on ta...
SchoolAdmin Lite User Guide
Creating Class
Creating Section
Creating Subject
Creating Class Subjects
Creating Caste Catego...
Step 2: Once you click on Class menu in the masters, class master will be opened as shown below.
click on button to add ne...
In the Add / Edit class dialog, you need to provide the details as show in the screen.
Class is the Name of the class, for...
Declaration of Sectionis required to specify number of Section present in a Class.
To Add Students in a ( ), You must firs...
In the Add / Edit section dialog, you need to provide the details as show in the screen.
Section is the Name of the sectio...
Step 2: Once you click on Subject menu in the masters, Subject master will be opened as shown below.
click on button to ad...
In the Add / Edit class dialog, you need to provide the details as show in the screen.
Subject Name is the Name of the sub...
Edit or Delete a record
You can edit and change the added record by clicking on Edit icon in Action column.
You can delete...
Step 2: Once you click on Class Sucject menu in the masters, class subject master will be opened as shown below.
click on ...
Select the subject which are present in the class and click on .Copy
If user has selected wrong subject which is not in th...
Finally, Click on button to create a Class Subject. Once the data is saved you will see aAdd Class Subject
. Repeat the ab...
How to EDIT or DELETE record
You can edit and change the added record by clicking on Edit icon in Action column.
You can d...
Declaration of Caste Category is required to specify for which category the caste belongs to.
To Add first we need to add ...
In the Add / Edit caste category dialog, you need to provide the details as show in the screen.
Caste Category name is the...
Step 1: Goto Masters , Click on Caste menu
Declaration of Caste is required to specify for which caste the student belongs...
In the Add / Edit caste category dialog, you need to provide the details as show in the screen.
Caste name is the name of ...
Edit or Delete a record
You can edit and change the added record by clicking on Edit icon in Action column.
You can delete...
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3.
4.
5.
6.
If your school is slab based as mentioned above either for regular fees or for transportation fees, youf...
Step 3: Once you click on Add, Add/Edit KV Config window will be shown as below
In KV config menu, you can create followin...
Warning
Regular Fee slabs once assigned to a student in the beginning of the academic year, It
must never be unassigned or...
1.
2.
3.
4.
1.
2.
3.
Note
The fee slabs configuration can be enabled / disabled from the top menu bar options - settings -...
3.
4.
Enter the Config value ie the slab name.
Click on Add button. You will get message.Added Successfully
In the same yo...
Edit or Delete a record
You can edit and change the added record by clicking on Edit icon in Action column.
You can delete...
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4.
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6.
For making Fee Payment you need to create fee.
Create Slabs in Masters - .KV Config
Create Fee names in ...
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2.
3.
Step 3: Once you click on Add, Add/Edit Fee window will be shown as below
In the Add / Edit Fee Details dialog, y...
1.
2.
3.
4.
Edit or Delete a record
You can edit and change the added record by clicking on Edit icon in Action column.
Yo...
4.
5.
6.
Define Fee Amount in .Masters - Fee Amount
Assign slabs for students in .Students Information - Student Slabs
Mak...
Fee Group with Fee Slab
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2.
3.
4.
Follow the below steps to create Fee Group.
Enter the Fee Group Name.
Enter the Alias name - this name will be...
1.
2.
3.
4.
Follow the below steps to create Fee Group.
Enter the Fee Group Name.
Enter the Alias name - this name will be...
1.
2.
3.
Follow the below steps to create Fee Group.
Enter the Fee Group Name.
Enter the Alias name - this name will be pr...
Info
Fee Group pre fixed by N means New Admission Fee groups.
Fee Group pre fixed by R means Re Admission Fee groups.
Filt...
Edit or Delete a record
You can edit and change the added record by clicking on Edit icon in Action column.
You can delete...
1.
2.
3.
4.
Custom + SCFLM Flag
If you want the fee created in Masters - to be collected only for the last month. Then cre...
4.
5.
6.
1.
2.
Define Fee Amount in .Masters - Fee Amount
Assign slabs for students in .Students Information - Student Sla...
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6.
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3. Select the fee group.
4. Enter the fee amount.
5. Select the classes for which the ...
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fee AmountTerm
Select fee name as Term fee.
Select fee type as term.
Select the as N-T...
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4.
Once you add all the Fee amount. You can filter on Fee group or Fee name. As shown below,
Filter on F...
4. Click on button. Fee amount master gets filled as shown below.Find
Info
Fee Group pre fixed by N means New Admission Fe...
SchoolAdmin Lite User Guide
Creating Student Record
Adding Student Details
Searching Student details
Generating Student Re...
Step 2: Once you click on Students menu in the masters, student master will be opened as shown below.
click on button to a...
click on button to close the Add/Edit window.Close
Adding Student Details
Searching Student details
Generating Student Rep...
Note
User cannot / should not delete student once Fee payment is done for the student or
attendance is given for the stude...
select Fee and Transport slab.
After defining Fee structure in SchoolAdmin Lite you can assign slabs to all students in Sl...
Demography Details
Fill the Demography details has shown in the image.
User can fill these details if they have the inform...
Fee Payment Details
Fee payment details tab shows all the Fee payment made for that student.
When the student is added, fe...
When a student Leaves your School and Request for a Transfer Certificate, you can record the students
leaving details in t...
Grade History tab is useful to find out how the student has been promoted across academic years. If a
student is studying ...
1.
2.
Grade History is also helps in deleting a student record in the present academic year, when you issue
TC to the stud...
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3.
Class - Section
User can Filter Student on Selecting Class and Section .
Select the class.
Select Section.
Click ...
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2.
3.
4.
Class - Section - Student
User can Filter Student on Selecting Class , Section and Student .
Select the class....
1.
2.
Student Id
User can find the student by Student Id.
If User does not know which class the Student belongs to they ca...
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3.
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3.
User can find the student by Admission number.
If User does not know which class the Student belongs to ...
1.
2.
3.
Student Name
User can find the student by Student Name.
If User does not know which class the Student belongs to ...
1.
2.
3.
Father Name
User can find the student by Father Name.
If User does not know which class the Student belongs to th...
1.
2.
3.
Mobile Number
User can find the student by mobile Number.
If User does not know which class the Student belongs t...
1.
2.
3.
Generating Student Report
Students Menu
User can export the Student details in a report format.
This will be usef...
4. Click on OK button.
5. You will be able to view the report as shown below.
Edit Document
MarvelSoft High School
Enter School Name
#384 , 19G Main, 1st Block ,Rajajinagar
Student Details of the Acad...
13 333 I Std A Keerthi 7/10/2007 Girl
15 125 I Std A Kishore 7/10/2007 Boy
1 101 I Std A Kruthi Shetty 7/31/2007 Girl
21 2...
Creating Installment / Term based Fee Structure
In this example, There are two types of fees; they are Regular Fee/Managem...
a.
b.
N-III-INST INSTALLMENT
N-IV-INST INSTALLMENT
Create slabs in KV Config Master. Since Demo School wants receipts for ...
L K G/U K G N-I-INST N-II-INST N-III-INST N-IV-INST
S D F 1000 0 0 0
TUITION 800 800 800 800
M G T 1200 1100 1100 1100
TOT...
a.
b.
c.
Click on symbol
Select the config name as FEE_SLAB
Type Config Key as 1
Type config value as INSTALLMENT
Click on...
a.
b.
c.
d.
Create Fee Groups in Fee Group Master
Click on fee groups
Click on Add Symbol
Type the fee group name as N-I-I...
a.
b.
c.
N-II-INST INSTALLMENT
N-II-INST INSTALLMENT
N-IV-INST INSTALLMENT
P-I-INST INSTALLMENT
P-II-INST INSTALLMENT
P-II...
S D F 1000 0 0 0
TUITION 800 800 800 800
M G T 1200 1100 1100 1100
TOTAL 3000 1900 1900 1900
I to IV STD P-I-INST P-II-INS...
When you go to Fee Payment in Admin Master and select the same student, you can see that Fee Group list will
have fee grou...
Creating Transprtation Fee Structure
MarvelSoft SchoolAdmin provides easier way of defining Schools Transport Fee Structur...
In this example we are creating 10 Transport Slabs using their Bus Stop Names as given in the below table.,
Bus Stop Names...
Click on button to Add Transport Slab.
Select Config Name* TRANSPORT_SLAB
Enter Config Key 1
Enter Config Value O’ GRAY WH...
Once you Click on Fees the Fee,the Add/Edit Fee details will open.
Enter Fee Name* BUS FEE
Enter Fee Description
Enter Fee...
Once click on the Fee Groups Add Edit Fee Group Window Will open.
Enter Fee Group Name*(Bus Stop name) 'O’ GRADY WHITEFIEL...
Click on Add button to Save the Transport fee Group.
Note: Repeat the above steps for creating other 9 other Fee Group by ...
Once you Click on Fee Amount the Fee Amount Master will open
Click On to add fee amount.
Select Fee as BUS FEE.
Select Fee...
Note :While assigning the fee amount for all fee groups(bus stops) use the only one fee name BUS FEE
Step 5: Assign transp...
Once you click on the Fee Payment menu the fee payment window will open.
Select Class,Section and Student
Select Fee Group...
Click on Print to Print receipt
Click on Close button to close the receipt.
if the student Paying more than one month check more than one months at a time...
Click on Print to print the receipt.
Click on Close button to Close the Receipt.
Creating Monthly Fee structure
Create Fee Name
Step 1: Go to Masters Click on ...
Step 2: Click on Fees,the Fee Master will open.
Step 3:Click on button, the Add/Edit Fee details window will open.
Enter F...
Step 4: Click Add Button to save the Fee Name
Tuition fee Added Successfully will display and tuition fee record is create...
Click on Yes to Delete the Fee record and Cancel to Cancel the deletion.
Note: Don't Edit Fee Name after assigning fee amo...
Step 3:Click on ADD button the Add/Edit window will open.
Enter the Fee Group Name* MONTHLY FEE
Enter Alias Name Tuition F...
Step 4:Click Add button to save the Fee Group name.
Step 5: Update and Delete the Fee Group records.
At the right side of ...
After update the record click on update to save the changes.
Click on Delete button to delete the Fee Group the delete con...
Step 1: Go to Master Click on Fee Amount to Create Fee Amounts
Step 2: Click on Fee Amount, the Fee Amount Master will Ope...
Step 4:Click Add button to save the fee amount.
Repeat the same step for all the classes.
Here there is one more option Mo...
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
SchoolAdmin - School Fees Collection & Accounting Software
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SchoolAdmin - School Fees Collection & Accounting Software

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MarvelSoft SchoolAdmin Lite Edition is a school fee collection software. You can manage student information, fees defaulters, Generate & print fees and student reports in word, pdf and excel

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SchoolAdmin - School Fees Collection & Accounting Software

  1. 1. 1. SchooolAdmin Lite 6.0 Documentation WebSite . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 1.1 Installing SchoolAdmin Lite 6.0 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 1.1.1 System Hardware Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 1.1.2 System Software Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 1.1.3 Running SchoolAdmin Lite 6.0 Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 1.2 SchoolAdmin Administrator Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 1.2.1 Defining School Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 1.2.1.1 Creating Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 1.2.1.2 Creating Academic Year . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 1.2.1.3 Setting Global Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 1.2.1.4 Changing User Interface Themes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 1.2.2 Working with Master Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 1.2.2.1 Creating Class . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 1.2.2.2 Creating Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 1.2.2.3 Creating Subject . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 1.2.2.4 Creating Class Subjects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 1.2.2.5 Creating Caste Category . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 1.2.2.6 Creating Caste . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44 1.2.2.7 Creating Fee Slabs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 1.2.2.8 Creating Fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53 1.2.2.9 Creating Fees Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56 1.2.2.10 Using Fee Group Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 1.2.2.11 Creating Fee Amounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 1.2.3 Working with Student Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69 1.2.3.1 Creating Student Record . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 1.2.3.2 Adding Student Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73 1.2.3.3 Searching Student details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79 1.2.3.4 Generating Student Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87 1.2.4 Defining Fee Structure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90 1.2.4.1 Creating Installment / Term based Fee Structure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91 1.2.4.2 Creating Transprtation Fee Structure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 1.2.4.3 Creating Monthly Fee structure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111 1.2.4.4 Creating Annual Fee Structure with Partial Payment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125 1.2.5 Managing Employee Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130 1.2.5.1 Adding Staff Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131 1.2.5.2 Adding Staff Additional Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134 1.2.5.3 Searching Staff Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137 1.2.5.4 Exporting Staff Report in Excel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139 1.2.6 Creating Users and Roles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143 1.2.6.1 Logging in as Superuser . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148 1.2.6.2 Logging in as Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149 1.2.6.3 Logging in as Readonly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151 1.2.6.4 Logging in as Cashier . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153 1.2.6.5 Changing Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154 1.2.6.6 Working in Teacher Login . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156 1.2.7 Working With Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158 1.2.7.1 Working with Top / Header Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158 1.2.7.2 Working in Options Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159 1.2.7.3 Working with Widgets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160 1.2.8 Editing or Deleting a record in SchoolAdmin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163 1.2.9 Backup and Restore . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164 1.3 SchoolAdmin User Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164 1.3.1 Login into SchoolAdmin Lite . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165 1.3.2 Working with Student Records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166 1.3.2.1 Recording Students Monthly Attendance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166 1.3.2.2 Printing Attendance Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170 1.3.2.3 Generating Student Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174 1.3.2.4 Exporting Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177 1.3.2.5 Study Cum Conduct Certificate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182 1.3.2.6 Regular Study Certificate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 186 1.3.3 Creating Application Student . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189 1.3.4 Collecting Fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189 1.3.4.1 Assigning Fee Slabs to Students . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189 1.3.4.2 Collecting Fees and Generating Receipts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193 1.3.4.3 Collecting different types of Fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197 1.3.4.4 Fees Collection Points to remember . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 206 1.3.4.5 Printing Fee payment Receipts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 209 1.3.4.6 Printing Fees Collection Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 212 1.3.4.7 Reconciling Cheque Fees Collections with bank statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 215 1.3.4.8 Viewing student or class wise fees collection details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 219 1.3.4.9 Generating Fee defaulters List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224 1.3.4.10 Generating Fees Defaulters Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 226
  2. 2. 1.3.5 Working with Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 226 1.3.5.1 Creating Accounts Head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 226 1.3.5.2 Creating Income / Expense Account Names . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229 1.3.5.3 Creating Income / Expense Records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231 1.3.5.4 Searching Previous Income / Expense Transactions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 235 1.3.6 Cash Master . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241 1.3.7 Promoting Students . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241 1.3.8 Viewing Academic Year Records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 244 1.3.9 Help for Navigation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 244
  3. 3. SchooolAdmin Lite 6.0 Documentation WebSite
  4. 4. Installing SchoolAdmin Lite 6.0 To Install SchoolAdmin Lite 6.0 Edition you must have already purchased the License, You need to have SchoolAdmin 6.0 Installer package downloaded from our download location. or you must have SchoolAdmin Lite 6.0 CD with you. You must follow the below steps to Successfully install SchoolAdmin Lite Edition on your computer. Step 1: System Hardware Requirements Step 2: System Software Requirements Step 3: Starting SchoolAdmin Lite Installation Step 1: System Hardware Requirements MarvelSoft SchoolAdmin Lite edition requires minimum hardware configuration as mentioned below. Intel / AMD Single / Dual Core processor System >2GHz Minimum 2GB RAM Minimum 50GB free disk space Laser / Dotmatrix Printer Step 2: System Software Requirements Windows XP / Windows Vista / Windows 7 Operating System SchoolAdmin Installer / CD SchoolAdmin Lite 6.0 valid License purchased from MarvelSoft Adobe Acrobat Reader 9 or above Mozilla Firefox 10 or above Java JRE 1.6 - windows x86 (JRE 7 is not supported) Step 3: Starting SchoolAdmin Lite Installation 1. Open SchoolAdmin Installer DVD disk in my computer as shown below. double click on setup.exe to begin the installation. You can see setup.exe file in the DVD disk. click on the setup.exe file to begin the installation. you must be logged in as Administrator in Windows before installing SchoolAdmin Lite edition. Before you start the SchoolAdmin installation, close all other applications running on your system. This will help installing SchoolAdmin server on your system smoothly.
  5. 5. 2. In this Screen you will see the SchoolAdmin Installation License agreement, read through the license agreement and if you accept the license agreement click on I agree button. SchoolAdmin Lite 6.0 License Agreement
  6. 6. THIS SOFTWARE REQUIRES THE ISSUANCE OF PURCHASED LICENSE KEYS BEFORE THE SOFTWARE MAY BE USED. PLEASE CONTACT THE MARVELSOFT AT Osupport@marvelsoft.co.in R FOR PRICING INFORMATION. AFTER MARVELSOFT HAS RECEIVED Ainfo@marvelsoft.co.in PURCHASE ORDER OR AUTHORIZATION WHICH SPECIFIES THE PROPER FEES AND OTHER INFORMATION Click here to expand... (INCLUDING, FOR EXAMPLE, PLATFORM AND HOST IDENTIFICATION) NECESSARY TO ISSUE THE LICENSE KEY(S), MARVELSOFT WILL ISSUE TO YOU THE LICENSE KEY(S) GOOD FOR THE PERIOD OF TIME SPECIFIED IN SUCH ORDER OR AUTHORIZATION, SUBJECT TO THE PROMPT RECEIPT OF PAYMENT BY MARVELSOFT. ALL RIGHTS GRANTED TO YOU UNDERTHIS AGREEMENT AND ANY APPLICABLE ADDENDUM ARE IN EFFECT UNTIL THE END OF THE TIME PERIOD SPECIFIED IN YOUR ORDER, OR SOONER IF YOU NOTIFY MARVELSOFT THAT YOU HAVE DESTROYED THE SOFTWARE AND ANY AND ALL ASSOCIATED LICENSE KEYS. IMPORTANT NOTICE -- READ CAREFULLY: This License For Customer Use of SchoolAdmin Software is the agreement which governs use of the software of marvelsoft schooladmin computer software and associated printed materials ("SOFTWARE"). By buying, downloading, installing, copying, or otherwise using the SOFTWARE, you agree to be bound by the terms of this LICENSE. If you do not agree to the terms of this LICENSE, do not use the SOFTWARE. 1. DEFINITIONS 1.1 Customer. Customer means the entity or individual that installs the SOFTWARE. 2. GRANT OF LICENSE 2.1 Rights and Limitations of Grant. MarvelSoft hereby grants Customer the following non-exclusive, non-transferable right to use the SOFTWARE, with the following limitations: 2.1.1 Rights. Customer may install and use one copy of the SOFTWARE on a single computer, and except for making one back-up copy of the Software, may not otherwise copy the SOFTWARE. This LICENSE of SOFTWARE may not be shared or used concurrently on different computers. 2.1.2 Limitations. No Reverse Engineering. Customer may not reverse engineer, decompile, or disassemble the SOFTWARE, nor attempt in any other manner to obtain the source code. No Rental. Customer may not rent or lease the SOFTWARE to someone else. 3. TERMINATION This LICENSE will automatically terminate if Customer fails to comply with any of the terms and conditions hereof. In such event, Customer must destroy all copies of the SOFTWARE and all of its component parts.
  7. 7. 4. DISCLAIMER OF WARRANTIES AND LIMITATION ON LIABILITY 4.1 No Warranties. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, THE SOFTWARE IS PROVIDED "AS IS" AND MARVELSOFT DISCLAIM ALL WARRANTIES, EITHERWHETHER EXPRESS OR, IMPLIED, OR STATUTORY, INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY AND, FITNESS FOR A PARTICULAR PURPOSE. , TITLE, AND NON-INFRINGEMENT 4.2 No Liability for Consequential Damages. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL MARVELSOFT OR ITS SUPPLIERS BE LIABLE FOR ANY SPECIAL, INCIDENTAL, INDIRECT, OR CONSEQUENTIAL DAMAGES WHATSOEVER (INCLUDING, WITHOUT LIMITATION, DAMAGES FOR LOSS OF BUSINESS PROFITS, LOSS OF DATA, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, OR ANY OTHER PECUNIARY LOSS) ARISING OUT OF THE USE OF OR INABILITY TO USE THE SOFTWARE, EVEN IF MARVELSOFT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. or losses), even if such Contributor has been advised of the possibility of such damages. 5. SUPPORT and UPDATES If you have obtained a license to use SOFTWARE during a defined annual period, you will be entitled to obtain support and updates that MarvelSoft makes available during that annual period, without additional charge. If you have obtained a perpetual license to use SOFTWARE (with optional maintenance), you will only be entitled to support, updates and upgrades if you have also obtained and paid for a valid maintenance agreement. 6. COMPLETE AGREEMENT YOU ACKNOWLEDGE THAT YOU HAVE READ THIS AGREEMENT AND UNDERSTAND IT, AND THAT BY PURCHASING, DOWNLOADING OR USING THE SOFTWARE YOU AGREE TO BE BOUND BY ITS TERMS AND CONDITIONS. YOU FURTHER AGREE THAT THIS AGREEMENT, TOGETHER WITH ANY APPLICABLE ADDENDUM APPLICABLE TO THE SOFTWARE, IS THE COMPLETE AND EXCLUSIVE STATEMENT OF THE RIGHTS AND LIABILITIES OF THE PARTIES. IN THE EVENT OF CONFLICT, THE PROVISIONS IN AN APPLICABLE ADDENDUM SHALL TAKE PRECEDENCE. THIS AGREEMENT AND ANY APPLICABLE ADDENDUM SUPERSEDE ALL PRIOR ORAL AGREEMENTS, PROPOSALS OR UNDERSTANDINGS, AND ANY OTHER COMMUNICATIONS BETWEEN US RELATING TO THE SUBJECT MATTER OF THIS AGREEMENT. 4. Type the product key printed on your SchoolAdmin DVD disk or if you have downloaded the software by making payment online. check your email if you have received the product key by EMail. If you have purchased the MarvelSoft SchoolAdmin Lite 6.0 directly by MarvelSoft, please contact us through email or by phone with your purchase details to get the product license key. If you have purchased the product by our Marketing Partners, please contact them with the purchase details to
  8. 8. receive the product license key. To Activate SchoolAdmin Lite 6.0 License you must have valid license key. You must have internet connection. SchoolAdmin Installer will connect to our license server to activate the license on your system. Before clicking on next button, turn on your broad band router or 3G data card connection. then type the license key and they click on next button to continue the installation. 5. Click on the Browse button and select the drive and folder where you would like to install SchoolAdmin Lite. and then click on next button. Select the Drive and Folder where you would like to install SchoolAdmin. Ensure that the Drive where you are installing the SchoolAdmin Lite has minimum 10GB free Space.
  9. 9. 6. Select drive and folder where MarvelSoft SchoolAdmin Lite server has to create daily backup of the database.then click on Ok. then click on Install button. Installation of SchoolAdmin server will begin. Backup folder should be in a drive where your windows is not installed. If Windows is installed in C drive. select D or E drive and create a folder and select that folder to create backup. SchoolAdmin Server once successfully installed takes daily backup of your data every day at 11.30 AM. In case of any disk crash, or hardware failure or virus attack. you can always reinstall SchoolAdmin Lite Sever and restore the saved database.
  10. 10. 7. Wait till the Installation completes. The installation progress will be shown till the completion of installation.
  11. 11. 8. Click on Finish button. You can see that the installation has been successfully completed. Once you click on Finish. SchoolAdmin server will start and open the login screen in the browser. 9. You can see the below screen. The SchoolAdmin Login page has opened in the Browser.
  12. 12. The default URL for accessing the SchoolAdmin Server is http://localhost:8080/SchoolAdmin User Name: admin Password: admin Enter the user name and password in the login page, you will be taken to the SchoolAdmin Dashboard. System Hardware Requirements MarvelSoft SchoolAdmin Lite edition requires minimum hardware configuration as mentioned below. Intel / AMD Single / Dual Core processor System >2GHz Minimum 2GB RAM Minimum 50GB free disk space Laser / Dotmatrix Printer System Software Requirements Windows XP / Windows Vista / Windows 7 Operating System SchoolAdmin Installer / CD SchoolAdmin Lite 6.0 valid License purchased from MarvelSoft Adobe Acrobat Reader 9 or above Mozilla Firefox 10 or above Java JRE 1.6 - windows x86 (JRE 7 is not supported)
  13. 13. Running SchoolAdmin Lite 6.0 Setup 1. Open SchoolAdmin Installer DVD disk in my computer as shown below. double click on setup.exe to begin the installation. You can see setup.exe file in the DVD disk. click on the setup.exe file to begin the installation. you must be logged in as Administrator in Windows before installing SchoolAdmin Lite edition. Before you start the SchoolAdmin installation, close all other applications running on your system. This will help installing SchoolAdmin server on your system smoothly. 2. In this Screen you will see the SchoolAdmin Installation License agreement, read through the license agreement and if you accept the license agreement click on I agree button.
  14. 14. SchoolAdmin Lite 6.0 License Agreement THIS SOFTWARE REQUIRES THE ISSUANCE OF PURCHASED LICENSE KEYS BEFORE THE SOFTWARE MAY BE USED. PLEASE CONTACT THE MARVELSOFT AT Osupport@marvelsoft.co.in R FOR PRICING INFORMATION. AFTER MARVELSOFT HAS RECEIVED Ainfo@marvelsoft.co.in PURCHASE ORDER OR AUTHORIZATION WHICH SPECIFIES THE PROPER FEES AND OTHER INFORMATION Click here to expand... (INCLUDING, FOR EXAMPLE, PLATFORM AND HOST IDENTIFICATION) NECESSARY TO ISSUE THE LICENSE KEY(S), MARVELSOFT WILL ISSUE TO YOU THE LICENSE KEY(S) GOOD FOR THE PERIOD OF TIME SPECIFIED IN SUCH ORDER OR AUTHORIZATION, SUBJECT TO THE PROMPT RECEIPT OF PAYMENT BY MARVELSOFT. ALL RIGHTS GRANTED TO YOU UNDERTHIS AGREEMENT AND ANY APPLICABLE ADDENDUM ARE IN EFFECT UNTIL THE END OF THE TIME PERIOD SPECIFIED IN YOUR ORDER, OR SOONER IF YOU NOTIFY MARVELSOFT THAT YOU HAVE DESTROYED THE SOFTWARE AND ANY AND ALL ASSOCIATED LICENSE KEYS. IMPORTANT NOTICE -- READ CAREFULLY: This License For Customer Use of SchoolAdmin Software is the agreement which governs use of the software of marvelsoft schooladmin computer software and associated printed materials ("SOFTWARE"). By buying, downloading, installing, copying, or otherwise using the SOFTWARE, you agree to be bound by the terms of this LICENSE. If you do not agree to the terms of this LICENSE, do not use the SOFTWARE. 1. DEFINITIONS 1.1 Customer. Customer means the entity or individual that installs the SOFTWARE. 2. GRANT OF LICENSE
  15. 15. 2.1 Rights and Limitations of Grant. MarvelSoft hereby grants Customer the following non-exclusive, non-transferable right to use the SOFTWARE, with the following limitations: 2.1.1 Rights. Customer may install and use one copy of the SOFTWARE on a single computer, and except for making one back-up copy of the Software, may not otherwise copy the SOFTWARE. This LICENSE of SOFTWARE may not be shared or used concurrently on different computers. 2.1.2 Limitations. No Reverse Engineering. Customer may not reverse engineer, decompile, or disassemble the SOFTWARE, nor attempt in any other manner to obtain the source code. No Rental. Customer may not rent or lease the SOFTWARE to someone else. 3. TERMINATION This LICENSE will automatically terminate if Customer fails to comply with any of the terms and conditions hereof. In such event, Customer must destroy all copies of the SOFTWARE and all of its component parts. 4. DISCLAIMER OF WARRANTIES AND LIMITATION ON LIABILITY 4.1 No Warranties. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, THE SOFTWARE IS PROVIDED "AS IS" AND MARVELSOFT DISCLAIM ALL WARRANTIES, EITHERWHETHER EXPRESS OR, IMPLIED, OR STATUTORY, INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY AND, FITNESS FOR A PARTICULAR PURPOSE. , TITLE, AND NON-INFRINGEMENT 4.2 No Liability for Consequential Damages. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL MARVELSOFT OR ITS SUPPLIERS BE LIABLE FOR ANY SPECIAL, INCIDENTAL, INDIRECT, OR CONSEQUENTIAL DAMAGES WHATSOEVER (INCLUDING, WITHOUT LIMITATION, DAMAGES FOR LOSS OF BUSINESS PROFITS, LOSS OF DATA, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, OR ANY OTHER PECUNIARY LOSS) ARISING OUT OF THE USE OF OR INABILITY TO USE THE SOFTWARE, EVEN IF MARVELSOFT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. or losses), even if such Contributor has been advised of the possibility of such damages. 5. SUPPORT and UPDATES If you have obtained a license to use SOFTWARE during a defined annual period, you will be entitled to obtain support and updates that MarvelSoft makes available during that annual period, without additional charge. If you have obtained a perpetual license to use SOFTWARE (with optional maintenance), you will only be entitled to support, updates and upgrades if you have also obtained and paid for a valid maintenance agreement.
  16. 16. 6. COMPLETE AGREEMENT YOU ACKNOWLEDGE THAT YOU HAVE READ THIS AGREEMENT AND UNDERSTAND IT, AND THAT BY PURCHASING, DOWNLOADING OR USING THE SOFTWARE YOU AGREE TO BE BOUND BY ITS TERMS AND CONDITIONS. YOU FURTHER AGREE THAT THIS AGREEMENT, TOGETHER WITH ANY APPLICABLE ADDENDUM APPLICABLE TO THE SOFTWARE, IS THE COMPLETE AND EXCLUSIVE STATEMENT OF THE RIGHTS AND LIABILITIES OF THE PARTIES. IN THE EVENT OF CONFLICT, THE PROVISIONS IN AN APPLICABLE ADDENDUM SHALL TAKE PRECEDENCE. THIS AGREEMENT AND ANY APPLICABLE ADDENDUM SUPERSEDE ALL PRIOR ORAL AGREEMENTS, PROPOSALS OR UNDERSTANDINGS, AND ANY OTHER COMMUNICATIONS BETWEEN US RELATING TO THE SUBJECT MATTER OF THIS AGREEMENT. 4. Type the product key printed on your SchoolAdmin DVD disk or if you have downloaded the software by making payment online. check your email if you have received the product key by EMail. If you have purchased the MarvelSoft SchoolAdmin Lite 6.0 directly by MarvelSoft, please contact us through email or by phone with your purchase details to get the product license key. If you have purchased the product by our Marketing Partners, please contact them with the purchase details to receive the product license key. To Activate SchoolAdmin Lite 6.0 License you must have valid license key. You must have internet connection. SchoolAdmin Installer will connect to our license server to activate the license on your system. Before clicking on next button, turn on your broad band router or 3G data card connection. then type the license key and they click on next button to continue the installation.
  17. 17. 5. Click on the Browse button and select the drive and folder where you would like to install SchoolAdmin Lite. and then click on next button. Select the Drive and Folder where you would like to install SchoolAdmin. Ensure that the Drive where you are installing the SchoolAdmin Lite has minimum 10GB free Space.
  18. 18. 6. Select drive and folder where MarvelSoft SchoolAdmin Lite server has to create daily backup of the database.then click on Ok. then click on Install button. Installation of SchoolAdmin server will begin. Backup folder should be in a drive where your windows is not installed. If Windows is installed in C drive. select D or E drive and create a folder and select that folder to create backup. SchoolAdmin Server once successfully installed takes daily backup of your data every day at 11.30 AM. In case of any disk crash, or hardware failure or virus attack. you can always reinstall SchoolAdmin Lite Sever and restore the saved database. 7. Wait till the Installation completes. The installation progress will be shown till the completion of installation.
  19. 19. 8. Click on Finish button. You can see that the installation has been successfully completed. Once you click on Finish. SchoolAdmin server will start and open the login screen in the browser.
  20. 20. 9. You can see the below screen. The SchoolAdmin Login page has opened in the Browser. The default URL for accessing the SchoolAdmin Server is http://localhost:8080/SchoolAdmin User Name: admin Password: admin Enter the user name and password in the login page, you will be taken to the SchoolAdmin Dashboard. SchoolAdmin Administrator Guide SchoolAdmin Administrator Guide
  21. 21. Defining School Settings Creating Settings Creating Academic Year Setting Global Configuration Changing User Interface Themes Working with Master Settings Creating Class Creating Section Creating Subject Creating Class Subjects Creating Caste Category Creating Caste Creating Fee Slabs Creating Fees Creating Fees Group Using Fee Group Type Creating Fee Amounts Working with Student Details Creating Student Record Adding Student Details Searching Student details Generating Student Report Defining Fee Structure Creating Installment / Term based Fee Structure Creating Transprtation Fee Structure Creating Monthly Fee structure Creating Annual Fee Structure with Partial Payment Managing Employee Details Adding Staff Details Adding Staff Additional Details Searching Staff Details Exporting Staff Report in Excel Creating Users and Roles Logging in as Superuser Logging in as Manager Logging in as Readonly Logging in as Cashier Changing Password Working in Teacher Login Working With Menus Working with Top / Header Menu Working in Options Menu Working with Widgets Editing or Deleting a record in SchoolAdmin Backup and Restore
  22. 22. About This document Note Defining School Settings About This document Glossary SchoolAdmin Lite User Guide Creating Settings Creating Academic Year Setting Global Configuration Changing User Interface Themes Creating Settings
  23. 23. Move Mouse Pointer on Options in Header menu of the SchoolAdmin Lite Settings is the first step which school needs to set up before you begin to use SchoolAdmin Lite. Here all the school level settings needs to be done, this will be carried for the complete academic year. You must/need not edit Settings once updated unless its required. Click on . As shown in below figureSettings . User will be able to view below window.Once its clicked In Settings as shown in above figure, we have School Master Switch Academic Year
  24. 24. Default Settings Changing User Interface Themes Enter all the required information related to school details as shown in above figure. Important Note: should be in jpg, gif, png, bmp format format is not supported.School Photo/Logo . jpeg .School Photo/Logo file size must be less than 25KB Click on button inside Add school photo. Select photo / logo from the saved location.Add Click on upload. Once its done user will be able to see the photo / logo of the School. Finally Click on Update button, user will get .Success Message Info Enter the School details correctly as these details will be printed in Reports , Receipts fromgenerated SchoolAdmin Lite.
  25. 25. Creating Academic Year Click on b. You will be able to see below window.Switch Academic year Ta In Switch Academic Year user has to make the changes before he starts using the other modules.As the changes done here once, will be carried for complete academic year. You must/need not edit Settings once updated unless its required. In this tab be maintain the academic year details. Like, Academic Year Start of your school academic year will be your Profile from Date. End of your school academic year will be your Profile end Date. No of Tests and Terms conducted in the respective academic year No of Fee Slabs. No of Transport Slabs. No of Custom Slabs A. No of Custom Slabs B. You will see a record already created for the current academic year. This record is created by school Admin Lite. Therefore you need not create for the current year. User can edit the academic year details and update it for the current year as shown below. Click on edit button You can see the below window.
  26. 26. User can edit the details wrt their school. shown in the window above specifies which year currentlyCurrent Year you are in. User need not edit the as it is automatically set to switched academic year when ever youCurrent Year move ( ) to next/previous year.Switch In SchoolAdmin Lite we use word for navigating/moving from current year to next year or current year toSwitch previous year. This will be explained in detail for next academic year. Finally click on Update button. Adding new Academic year, Switching to next Academic year, Delete Master records use, all these topics will be covered later as it is required at the end of the academic year. Setting Global Configuration Default Settings is used for setting up the module display as required by your school requirement. You can
  27. 27. set up, Fee Payment Settings Student's column view display settings Staff column view display settings Click on Default Settings, you will be able to see the window as shown below. Fee Payment Settings The setting which we make in Fee payment Settings will reflect in fee payment related modules like Fee payment, Fee Amount, Fee payment details, Fee payment reconcile, Student slabs, Students, Staff. Payment Type - CASH, CHEQUE, DD, NEFT. You can select payment type, this will be set as default in Fee payment, Accounts payment.. Suggestion Set the payment type depending on which form the payment is done on maximum basis. This helps you not to change payment type repeatedly in Admin Master -- Fee payment -- Payment Type Enable Term Fees - User can enable Terms Fees if they collect Term Fee from students. By enabling Term Fees will enable number term check box which you have defined in .. The term checkSwitch academic year box will be visible in 1. while defining Term fee amount.Fee Amount 2. In while doing term payment.Fee payment
  28. 28. Enable Fee Slabs - If the user wants define fee structure on grouping students wrt fee slab. They have to enable fee slab which enables the fee slab list in 1. for assigning fee slab to fee group.Fee Group 2. for assigning the fee slab for which the student belongs to individually.Students 3. for assigning the fee slab for which the student belongs to wrt classStudent Slab . Enable Transport Slab - If the user wants define fee structure of transport fee on grouping students wrt transport slab. They have to enable transport slab which enables the transport slab list in 1. for assigning fee slab to fee group.Fee Group 2. for assigning the transport slab for which the student belongs to individually.Students 3. for assigning the transport slab for which the student belongs to wrt class .Student Slab 4. For to know in which school bus the staff comes to school.Staff Enable Discount - enable discount only if you have discount payment on annual fee in your school. enabling discount enables discount input where the user can give discount on annual fee for the student. 1.Discount field is visible in .Admin Master - Fee Payment Enable Payment Info - enabling payment info enables input text Payment information in .1. Admin Master - Fee Payment 2. Payment info column in Admin Master - - Fee payment details table.Fee payment Details This helps the user to enter any information related to the fee payment. Like the bank name , cheque/DD/NEFT number if the payment is done by cheque/DD/NEFT. Therefore you can get this payment info when you export the fee payment details report ( ). ThisAdmin Master - Fee Payment Details - Export will be useful for any verification. Enable Fee Description - enabling fee description enables column in Admin Master - Fee payment . This helps the user to enter any information related to the fee payment.- Fee Payment Details tableDetails Therefore you can get this fee description when you export the fee payment details report (Admin Master - ). This will be useful for any verification.Fee Payment Details - Export Collection from Admission Date - User can collect the fee of student's from the date of admission, means the fee months which are passed before admission date will be excluded for those months the student need not pay the fee, this is enabled only if you collect the fee from date of admission. Irrespective of admission date of the student if your school collects all the months fee then collection from admission date must not be enabled. Clear Cheques & Clearance Days - We have menu in whereAdmin Master - Fee Payment Reconcile user has to reconcile the cheque payments depending on whether they are cleared or bounced. If the user wants to set cleared status for all the cheque payment by School Admin Lite, user can do this by enabling the Clear Cheque and entering the number of days within the cheques has to be cleared (Note : User has to be sure that all the cheques will be cleared , if in case any cheque is bounced, then you need to go to Admin and change the status and update).Master - Fee Payment Reconcile Clear Cheques Immediately - We have menu in where user hasAdmin Master - Fee Payment Reconcile to reconcile the cheque payments depending on whether they are cleared or bounced. If the user wants to set cleared status for all the cheque payment by School Admin Lite immediately after the cheque payment , user can do this by enabling the Clear Cheque Immediately (Note : User has to be sure that all the cheques will be cleared , if in case any cheque is bounced, then you need to go to and change the status and update).Admin Master - Fee Payment Reconcile Cashier FeePayment Delete Rights - If you want to give rights for User having cashier role authority to
  29. 29. delete the fee payment in , you need to enableAdmin Master - FeePayment Details Cashier FeePayment .Delete Rights Show Custom Fee Slab A & If user wants to define fee structure for students withCustom Fee Slab A- respect to slab other than fee and transport slab, they can enable . And they canshow custom fee slab A enter the name for the slab in . This will be visible inCustom Fee Slab A 1. Fee Group for assigning to fee group.Custom Fee Slab A 2. Students for assigning the for which the student belongs to individually.Custom Fee Slab A 3. Student Slab for assigning the for which the student belongs to wrt classCustom Fee Slab A . Show Custum Fee Slab B & Custom Fee Slab B - If user wants to define fee structure for students with respect to slab other than fee and transport slab, they can enable . And they canshow custom fee slab B enter the name for the slab in . This will be visible inCustom Fee Slab B 1. Fee Group for assigning to fee group.Custom Fee Slab A 2. Students for assigning the for which the student belongs to individually.Custom Fee Slab A 3. Student Slab for assigning the for which the student belongs to wrt classCustom Fee Slab A . Student's column view display settings The Student column view by name only defines to select columns which ever the user wants to display in Student The user can choose the default Student search type and columns to be visible inInfo - Students - Student table. the student table. Staff column view display settings The Staff column view by name only defines to select columns which ever the user wants to display in Admin The user can choose the columns to be visible in the staff table.Master - Staff - Staff table.
  30. 30. Finally Click on Update. You will see the message.Settings Updated Successfully Changing User Interface Themes Click on tab. You will see the below window.Themes Themes tab is provided so that user can have a choice of setting their own Themes from the themes list. User has to enable the theme button Click on update. Automatically, theme get reside on the screen. User can change the theme of the SchoolAdmin Lite for which ever they like when they login. The default theme of SchoolAdmin Lite is Classic. Working with Master Settings About This document Glossary
  31. 31. SchoolAdmin Lite User Guide Creating Class Creating Section Creating Subject Creating Class Subjects Creating Caste Category Creating Caste Creating Fee Slabs Creating Fees Creating Fees Group Using Fee Group Type Creating Fee Amounts Creating Class Step 1: Goto Masters , Click on Class menu Declaration of class is required to specify number of classes present in the school. To Add Students in a ( ), You must first create a class to create Class Subject. OnceVirtual Class Class Subjects you create a class then you can add section into respective classes.
  32. 32. Step 2: Once you click on Class menu in the masters, class master will be opened as shown below. click on button to add new class. In the class table it will show all the classes previously created.Add Step 3: Once you click on Add, Add/Edit Class window will be shown as below
  33. 33. In the Add / Edit class dialog, you need to provide the details as show in the screen. Class is the Name of the class, for example for LKG, UKG, I-STD, II-STD etc., Weight indicates the level of the class which will be used by the software for its internal uses. for example if there are 10 - classes in a School, lowest class will have the Weight as 1 and the highest class will have the weight value as 10. This helps to display class in an order. Strength value will be used in the Higher versions of SchoolAdmin. In the Lite Edition you can give any value of your choice say 50. This value is not used in SchoolAdmin Lite Edition. Finally, Click on button to create a class. Once the data is saved you will see aAdd Class Successfully added . Repeat the above steps to add all the Classes in your School. Once all the classes are added click onmessage Cl button to close the Add/Edit window.ose The Class Master will look as shown below. Edit or Delete a record You can edit and change the added record by clicking on Edit icon in Action column. You can delete the record if created duplicated or not required by clicking on delete icon in Action column. Creating Section Step 1: Goto Masters , Click on Section menu
  34. 34. Declaration of Sectionis required to specify number of Section present in a Class. To Add Students in a ( ), You must first create a section to create Class Subject. OnceVirtual Class Class Subjects you create a section in respective classes you need to create subjects. Step 2: Once you click on Section menu in the masters, class master will be opened as shown below. click on button to add new Section. In the section table it will show all the sections previously created.Add Step 3: Once you click on Add, Add/Edit Section window will be shown as below
  35. 35. In the Add / Edit section dialog, you need to provide the details as show in the screen. Section is the Name of the section present in a class, for example for A, B , C etc., Finally, Click on button to create a section. Once the data is saved you will see aAdd Section Successfully added . Repeat the above steps to add all the Sections in your School. Once all the sections are added click onmessage C button to close the Add/Edit window.lose The Section Master will look as shown below. Creating Subject Step 1: Goto Masters, Click on Subject menu Declaration of is required to specify which are the subjects taken in the respective classes.Subject Subjects are used in Marks Card module which is included in the higher version of School Admin. To Add Students in a Virtual Class ( ), You must first create a subject to create Class Subject. OnceClass Subjects you create subjects then you can create Class subjects a virtual class in School Admin Lite.
  36. 36. Step 2: Once you click on Subject menu in the masters, Subject master will be opened as shown below. click on button to add new subject. In the subject table it will show all the subjects previously created.Add Step 3: Once you click on Add, Add/Edit Class window will be shown as below
  37. 37. In the Add / Edit class dialog, you need to provide the details as show in the screen. Subject Name is the Name of the subject, for example English , Kannada , Mathematics etc., Short Name is to use the Subject name in short, for example Eng , Kan ,Maths etc., Sort Order is the order in which sequence the subjects have to be listed. By sort order value we can have separation of subjects between core subjects ie Part-A subjects(Ex : Kannada, English ,Mathematics ) and minor subjects Part-B subjects(Ex : Moral Science, General Knowledge). As we have said above, the separation of subject by sort order will be helpful while entering Marks Card of student which is included in higher version of School Admin. Finally, Click on button to create a subject. Once the data is saved you will see aAdd Subject Successfully added . Repeat the above steps to add all the Subjects in your School. Once all the subjects are added click onmessage C button to close the Add/Edit window.lose The Subject Master will look as shown below.
  38. 38. Edit or Delete a record You can edit and change the added record by clicking on Edit icon in Action column. You can delete the record if created duplicated or not required by clicking on delete icon in Action column. Creating Class Subjects Step 1: Goto Masters , Click on Class Subjects menu Declaration of class subject is required to specify number of virtual classes present in the school. Unless class subject is created user cannot add the students to their respective class in School Admin Lite. To Add Students in a ( ), You must first create a Class subject . Once you create aVirtual Class Class Subjects class subject a virtual class then you can add students into respective classes.
  39. 39. Step 2: Once you click on Class Sucject menu in the masters, class subject master will be opened as shown below. click on button to add new class subject. In the Class subject table it will show all the class subjects previouslyAdd created. Step 3: Once you click on Add, Add/Edit Class Subject window will be shown as below In the Add / Edit class subject dialog, you need to provide the details as show in the screen. Select Class is the class for which user is creating a virtual class. Select Section is the section which are present in the virtual class. Select Subjects are the subject which are present in respective virtual Class.
  40. 40. Select the subject which are present in the class and click on .Copy If user has selected wrong subject which is not in the respective selected class, select the copied subject and click on .Remove
  41. 41. Finally, Click on button to create a Class Subject. Once the data is saved you will see aAdd Class Subject . Repeat the above steps to add all the Class subjects in your School. Once all theSuccessfully added message class subjects are added click on button to close the Add/Edit window.Close The Class Subject Master will look as shown below.
  42. 42. How to EDIT or DELETE record You can edit and change the added record by clicking on Edit icon in Action column. You can delete the record if created duplicated or not required by clicking on delete icon in Action column. Creating Caste Category Step 1: Goto Masters , Click on Caste Category menu
  43. 43. Declaration of Caste Category is required to specify for which category the caste belongs to. To Add first we need to add which helps to group castes under respective Caste category.Caste Caste category Step 2: Once you click on Caste Category menu in the masters, Caste category master will be opened as shown below. click on button to add new caste category. In the caste category table it will show all the caste categoriesAdd previously created. Step 3: Once you click on Add, Add/Edit Caste category window will be shown as below
  44. 44. In the Add / Edit caste category dialog, you need to provide the details as show in the screen. Caste Category name is the name of the category. Example : GM, 2A, 2B, SC, ST Caste Category is mandatory while adding caste. Therefore if the user does not know the Caste category, they can create a dummy category say NA so that they can add caste. Finally, Click on button to create a caste category. Once the data is saved you will see aAdd Caste category . Repeat the above steps to add all the caste categories in your School. Once all theSuccessfully added message caste categories are added click on button to close the Add/Edit window.Close The Caste category Master will look as shown below. Edit or Delete a record You can edit and change the added record by clicking on Edit icon in Action column. You can delete the record if created duplicated or not required by clicking on delete icon in Action column. The page How to Edit or Delete a record does not exist. Creating Caste
  45. 45. Step 1: Goto Masters , Click on Caste menu Declaration of Caste is required to specify for which caste the student belongs to. We can get a report of students with respect to the Caste / Caste category which is included in higher version of School Admin. Step 2: Once you click on Caste menu in the masters, Caste master will be opened as shown below. click on button to add new caste . In the caste table it will show all the castes previously created.Add Step 3: Once you click on Add, Add/Edit Caste window will be shown as below
  46. 46. In the Add / Edit caste category dialog, you need to provide the details as show in the screen. Caste name is the name of the caste. Example : Lingayat, Brahmin , Christian , Muslim ,SC etc., Caste Description is the details of that particular caste , which is not mandatory to give details. Caste Category Is the category to which the caste belongs to. If the user does not know the caste category, they can create a dummy caste category say NA Finally, Click on button to create a caste . Once the data is saved you will see aAdd Caste Successfully added . Repeat the above steps to add all the castes in your School. Once all the castes are added click onmessage Clos button to close the Add/Edit window.e The Caste Master will look as shown below.
  47. 47. Edit or Delete a record You can edit and change the added record by clicking on Edit icon in Action column. You can delete the record if created duplicated or not required by clicking on delete icon in Action column. The page How to Edit or Delete a record does not exist. Creating Fee Slabs KV Configuration in SchoolAdmin helps you create slab based fees and associate them to the individual students. For example, In your school the fee receipt components are different for New Admission Students and Re Admission Students ( existing students), then you can create such slabs under KV configuration menu under Regular Fee slabs. If you also plan to collect Transport Fees or Bus Fees on ROUTE / STOP / Kilometer basis then you can create such slabs under transportation slab in KV configuration menu. Another example, If you want to create discounted slabs for staff children, siblings, in such cases also you can define such slabs in kv configuration menu and associate the slab with the Fee Group and the individual students for whom these slabs are applicable. Then in the fees collection menu, when you select a particular student, the SchoolAdmin will show the receipts and the fees which are associated with that student. Step 1: Goto Masters , Click on KV Config menu
  48. 48. 1. 2. 3. 4. 5. 6. If your school is slab based as mentioned above either for regular fees or for transportation fees, youfee structure can follow the below steps to create such receipts and collect the fees from the Fee payment menu. Create Slabs in Masters - KV Config. Create Fee names in Masters - Fee. Create Fee Group in .Masters - Fee Group Define Fee Amount in .Masters - Fee Amount Assign slabs for students in .Students Information - Student Slabs Make Fee Payment in .Admin Master - Fee Payment Step 2: Once you click on KV Config menu in the masters, KV Config master will be opened as shown below. click on button to add slabs. In the KV Config table it will show all the slabs previously created.Add
  49. 49. Step 3: Once you click on Add, Add/Edit KV Config window will be shown as below In KV config menu, you can create following types of slabs. Regular Fee Slabs It helps you define regular fee slabs such as New Admission, ReAdmission, 10% Discount on Regular Fees, 50% discount, Staff Discount, Sibling discount etc., You can assign any one of this slab to a given student in Regular Fee slabs. Example Config key's and Values are as shown below for Regular Fee Slabs Config Key Config Value 1 RE ADMISSION FEE 2 NEW ADMISSION FEE 3 STAFF CHILDREN FEE 4 50% DISCOUNT SLAB 5 20% DISCOUNT FEE SLAB
  50. 50. Warning Regular Fee slabs once assigned to a student in the beginning of the academic year, It must never be unassigned or changed. If you have assigned wrong slab and you want to change it after the collection of the fees, first you must delete that payment from the fee payment details menu in the admin master menu. then unassign the slab for the student from the student slabs menu. then change it to the correct value. Under each slab type, you can only assign one slab to a student. for example, in the regular fee slabs we have 5 Slabs, in this we can assign only only slab to a given student. Transport Slabs You can use Transport Slabs type in the KV configuration menu to define Transportation Fees stop wise, route wise or Kilo meter wise or Slab wise. The transportation slab can be assigned or unassigned any number of times. Based on the slab assigned, the corresponding slab receipts (Fee Group) will be shown in the Fee Payment menu while collecting the Transport Fees for a given student. When a student opts in for a Transport facility at your school you can assign the Transport slab and when the student opts out from the transport facility you can unassign the transport slab. If the student gets relocated to a different location, the slab can be changed to the new stop or route, so when you try to collect the fees for the next term or month the amount assigned for the new slab will be set to that student. Also, If the student choose to come only in the Morning or use transport only in the evening you can create one way travel slabs in the SchoolAdmin to display such predefined transport amounts in the fee payment. Config Key Config Value 1 RAJAJINAGAR STOP 2 BASAWESHWARNAGAR STOP 3 VIJAYNAGAR STOP 4 2 Kilo Meter Slab 5 5 Kilo Meter Slab 6 10 Kilo Meter Slab 7 ROUTE 1 Slab 8 ROUTE 1 20 % Discount Slab 9 RAJAJINAGAR MORNING PICKUP Custom Fee Slab A / Custom Fee Slab B In most of the cases we can manage with Regular Fee slabs and Transport Fee slabs. If we need additional slab types we can use Custom A or B slabs. For example, We can use Custom Fee Slab A if the hostel facility is provided in the School. If we assign this slab only to the students who have taken the Hostel Facility, the hostel receipt will be visible for such students in the Fee Payment menu. Then you can collect that fee amount when the hostel fees payment is received from such students. This receipt wont be visible for the students for whom this Slab is not set. For Custom Fee Slab B we can use it for collecting Mess Fees from Hostel students and day boarders. Also for Book or Abacus or Extra curricular activities for which the students are specifically opted in.
  51. 51. 1. 2. 3. 4. 1. 2. 3. Note The fee slabs configuration can be enabled / disabled from the top menu bar options - settings - - under FeePayment options menu. In your school if the fees are common for allDefault Settings the students class wise and you do not need slab based fees, then you can disable this feature. Steps to create Fee slabs Select Fee Slab. Enter the config key number - No fee slab should have duplicate config key (It is used by the SchoolAdmin system to uniquely identify a slab, It is just a sequence of numbers under a given config Name). Enter the Config value ie the Regular Fee slab name. Click on Add button. You will get message.Added Successfully Steps to create Transport slabs Select Transport Slab. Enter the config key number - No transport slab should have duplicate config key.
  52. 52. 3. 4. Enter the Config value ie the slab name. Click on Add button. You will get message.Added Successfully In the same you can create slabs under Custom Fee Slab A and Custom Fee Slab B. Under each Config Names, the Configuration Key number must be unique. The total number of all the slabs that you need can be configured in Top Menu - Options - Academic Years, edit your current academic year and increase the number of slabs under each of the config names. Searching Existing Fee / Transport Slabs Select the KV Config Type. You will see the Config Master table as shown below If you select Fee Slab. You will see below Config table. If you select Fee Slab. You will see below Config table.
  53. 53. Edit or Delete a record You can edit and change the added record by clicking on Edit icon in Action column. You can delete the record if created duplicated or not required by clicking on delete icon in Action column. You will not be able to delete slabs once you assign slabs to and students. If youFee Group need to delete if all the entries are wrong, then first you must delete any payments against that particular fee group if any. then unassign the slab from the student slabs menu for all the students whom you have assigned this slab. and then unassign this slab for any group for which it is assigned. Creating Fees Fees are just the Names of the Fee Receipt particulars, which you must define in the Fee's Masters menu. For example, In your School, if three different receipts are issued as shown in this sample which has threeFee structure receipts (Groups) i.e., Annual, Monthly and Term based on the payment mode, Annual receipt has three Fees Computer Fee, Management Fee, Special Development Fee, Monthly Receipt has one Component Tution Fee and Term receipt has Term Fee. Then in the Fee Master we have to only define names of these Receipt components as shown in the below table Sl.No. Fee Name 1 Compute Fee 2 Management Fee 3 Special Development Fee 4 Tuition Fee 5 Term Fee Step 1: Goto Masters , Click on Fee menu
  54. 54. 1. 2. 3. 4. 5. 6. For making Fee Payment you need to create fee. Create Slabs in Masters - .KV Config Create Fee names in Masters - Fee. Create Fee Group in .Masters - Fee Group Define Fee Amount in .Masters - Fee Amount Assign slabs for students in .Students Information - Student Slabs Make Fee Payment in .Admin Master - Fee Payment Step 2: Once you click on Fee menu in the masters, fee master will be opened as shown below. click on button to add new fee. In the fee table it will show all the fee previously created.Add
  55. 55. 1. 2. 3. Step 3: Once you click on Add, Add/Edit Fee window will be shown as below In the Add / Edit Fee Details dialog, you need to provide the details as show in the screen. Enter the Fee Name. Enter the Fee Description. Its not mandatory, for your specification you can enter the description. Enter the Account number. Finally, Click on button to create a fee. Once the data is saved you will see aAdd Fee Successfully added . Repeat the above steps to add all the Fee in your School. Once all the fees are added click on buttmessage Close on to close the Add/Edit window. The Fee Master will look as shown below.
  56. 56. 1. 2. 3. 4. Edit or Delete a record You can edit and change the added record by clicking on Edit icon in Action column. You can delete the record if created duplicated or not required by clicking on delete icon in Action column. Note You will not be able to delete fee once you assign to a given Fees.Fee Amount Account Number Column is not used in SchoolAdmin Lite edition, you can give any positive number. It is only used in higher version of SchoolAdmin to know account wise fee collection details. Creating Fees Group Goto Masters , Click on Fee Group menu Declaration of Fee Group is required to group the on Annual , Term , Monthly , Custom basis. You can seefees Example .Fee structure For making Fee Payment you need to create fee. Create Slabs in Masters - .KV Config Create Fee names in .Masters - Fee Create Fee Group in .Masters - Fee Group
  57. 57. 4. 5. 6. Define Fee Amount in .Masters - Fee Amount Assign slabs for students in .Students Information - Student Slabs Make Fee Payment in .Admin Master - Fee Payment Once you click on Fee Group menu in the masters, fee group master will be opened as shown below. click on button to add fee group. In the fee group table it will show all the fee group previously created.Add Once you click on Add, Add/Edit Fee window will be shown as below
  58. 58. Fee Group with Fee Slab
  59. 59. 1. 2. 3. 4. Follow the below steps to create Fee Group. Enter the Fee Group Name. Enter the Alias name - this name will be printed in Fee payment receipts. Select the .fee group type Select the fee slab. Finally, Click on button to create a fee group. Once the data is saved you will see aAdd Fee Group Successfully . Repeat the above steps to add all the Fee Group in your School. Once all the fee group areadded message added click on button to close the Add/Edit window.Close Fee Group with Transport Slab
  60. 60. 1. 2. 3. 4. Follow the below steps to create Fee Group. Enter the Fee Group Name. Enter the Alias name - this name will be printed in Fee payment receipts. Select the .fee group type Select the transport slab. Finally, Click on button to create a fee group. Once the data is saved you will see aAdd Fee Group Successfully . Repeat the above steps to add all the Fee Group in your School. Once all the fee group areadded message added click on button to close the Add/Edit window.Close Fee Group with out Slab
  61. 61. 1. 2. 3. Follow the below steps to create Fee Group. Enter the Fee Group Name. Enter the Alias name - this name will be printed in Fee payment receipts. Select the .fee group type Finally, Click on button to create a fee group. Once the data is saved you will see aAdd Fee Group Successfully . Repeat the above steps to add all the Fee Group in your School. Once all the fee group areadded message added click on button to close the Add/Edit window.Close The Fee Group Master will look as shown below.
  62. 62. Info Fee Group pre fixed by N means New Admission Fee groups. Fee Group pre fixed by R means Re Admission Fee groups. Filter on Fee Group Type Select Fee group type from the list. You will see the fee group master table as shown below.
  63. 63. Edit or Delete a record You can edit and change the added record by clicking on Edit icon in Action column. You can delete the record if created duplicated or not required by clicking on delete icon in Action column. Note You will not be able to delete fee once you create .Fee Amount Application Fee check box is explained in .Application Students Using Fee Group Type Annual If you want the fee created in Masters - to be collected annual. Then create a Fee group by enabling .Fee Annual Monthly If you want the fee created in Masters - to be collected monthly. Then create a Fee group by enabling Monthly.Fee Term If you want the fee created in Masters - to be collected term. Then create a Fee group by enabling Term.Fee Custom If you want the fee created in Masters - to be collected custom means you can collect any time. Then create aFee Fee group by enabling Custom. Daily If you want the fee created in Masters - to be collected on the count of number of days example mess fee.Fee Then create a Fee group by enabling Daily.
  64. 64. 1. 2. 3. 4. Custom + SCFLM Flag If you want the fee created in Masters - to be collected only for the last month. Then create a Fee group byFee enabling Custom + SCFLM Flag. The custom fee added to this fee group in Fee payment will be added for last month. Note If the Fee Amount is common to all the students, then you need not select slab for the respective fee group. If the Fee Amount is different for students, then you need to select the slab for the respective fee group. This will help you to get the fee group pertaing to the student when you make fee paymen t in Admin master. Creating Fee Amounts Goto Masters , Click on Fee Amount menu Declaration of Fee Amount is required for making student fee payment. You can make the fee payment only after defining fee amount here. You can see Example .Fee structure For making Fee Payment you need to create fee amount. Create Slabs in Masters - .KV Config Create Fee names in .Masters - Fee Create Fee Group in .Masters - Fee Group
  65. 65. 4. 5. 6. 1. 2. Define Fee Amount in .Masters - Fee Amount Assign slabs for students in .Students Information - Student Slabs Make Fee Payment in .Admin Master - Fee Payment Once you click on Fee Amount menu in the masters, fee amount master will be opened as shown below. click on button to define fee amount. In the fee amount table it will show all the fee amount previously created.Add Once you click on Add, Edit Fee Amount Details window will be shown as below Steps to add Fee amount: Select the fee for which you are adding amount. Select the fee type. Here all means Custom fee.
  66. 66. 1. 2. 3. 4. 5. 6. 1. 2. 3. 4. 5. 6. 3. Select the fee group. 4. Enter the fee amount. 5. Select the classes for which the amount is same. 6. Click on Add button. You will get message.Added Successfully Define all the fee amount. This will be initial work of the start of the academic year. Below is an example of creating Fee amount shown with respect to the .New Admission Fee Structure Annual Fee Amount Select fee name as Management fee. Select fee type as annual. Select the as N-Annual Fee. It is a new admission fee amount.fee group Enter the amount as 1000. New admission management fee amount is for class LKG to V, click on check box from LKG to V Std. Click on Add button. fee AmountMonthly Select fee name as Tution fee. Select fee type as monthly. Select the as N-MonthlyFee. It is a new admission fee amount.fee group Enter the amount as 500. New admission tution fee amount is for class LKG to V, click on check box from LKG to V Std. Click on Add button.
  67. 67. 1. 2. 3. 4. 5. 6. 1. 2. 3. 4. 5. 6. fee AmountTerm Select fee name as Term fee. Select fee type as term. Select the as N-Term Fee. It is a new admission fee amount.fee group Enter the amount as 1000. New admission term fee amount is for class LKG to V, click on check box from LKG to V Std. Click on Add button. fee AmountCustom Select fee name as Uniform fee. Select fee type as all. Select the as General. It is same for new admission and pre admission.fee group Enter the amount as 800. Uniform fee amount for class LKG to X, click on check box from LKG to X Std. Click on Add button Repeat the same steps for defining other fee amounts.
  68. 68. 1. 2. 3. 1. 2. 3. 4. Once you add all the Fee amount. You can filter on Fee group or Fee name. As shown below, Filter on Fee Group Select Fee Group Type. Select Fee Group. Click on button. Fee amount master gets filled as shown below.Find The table is restricted to 8 rows. Filter on Fee Group - Fee Name Select Fee Group Type. Select Fee Group. Select the Fee name.
  69. 69. 4. Click on button. Fee amount master gets filled as shown below.Find Info Fee Group pre fixed by N means New Admission Fee groups. Fee Group pre fixed by R means Re Admission Fee groups. Edit or Delete a record You can edit and change the added amount only by clicking on Edit icon in Action column. You can delete the record if created duplicated or not required by clicking on delete icon in Action column. Note You will not be able to delete fee once you make .Fee payment for the students Working with Student Details About This document Downloads
  70. 70. SchoolAdmin Lite User Guide Creating Student Record Adding Student Details Searching Student details Generating Student Report Creating Student Record Step 1: Goto Student Info , Click on Students menu Declaration of student is required to specify which class the student belongs. To Add in a ( ), You must first create Class Subject. Once you create aStudents Virtual Class Class Subjects virtual class ie class subject then you can add students into respective classes.
  71. 71. Step 2: Once you click on Students menu in the masters, student master will be opened as shown below. click on button to add new student. In the Student table it will show all the students previously added.Add Step 3: Once you click on Add, Add/Edit Students window will be shown as below In the Add / Edit student dialog, you need to provide the details as show in the screen. Add the details of the student. (*)mark in front of any label means that field is mandatory , user has to enter the information for that label. Have a note that Date of birth should be above two and half years for a student to join to the School. Fill all the required details and mandatory details of the student. Finally, Click on button to create a student. Once the data is saved you will see aAdd Student Successfully . Repeat the above steps to add all the students in your School. Once all the students are addedadded message
  72. 72. click on button to close the Add/Edit window.Close Adding Student Details Searching Student details Generating Student Report The Student Master will look as shown below.
  73. 73. Note User cannot / should not delete student once Fee payment is done for the student or attendance is given for the student. As delete of student may cause loss of data. User should cross check once all the students are added by filtering on class and section. As they can confirm number of students present in respective class-section by last Serial no or by Exporting report. Adding Student Details Personal Details Add the personal details as shown in the image. User has to fill the mandatory fields. Other fields can be filled by user if they have information. Student ID is the auto generated number. Joining is from which class the student is studying in your school.Class Class is the current class in which the student has joined. Select the and if you have defined Fee structure in School Admin. Else User need notFee slab Transport slab
  74. 74. select Fee and Transport slab. After defining Fee structure in SchoolAdmin Lite you can assign slabs to all students in SlabStudent Slab section. is defined for grouping and collecting fees for all the student. should be in jpg, gif, png, bmp format . jpeg format is not supported.Student Photo .Student Photo file size must be less than 25KB Click on button inside Add student photo. Select the photo where you saved all the student photo in a folder.Add Click on upload. You can be able to see the photo of the student. Address Details Fill the Address details as shown in the image. User can select the State and City from the list. If you do not find state or city in the list, please enter manually.
  75. 75. Demography Details Fill the Demography details has shown in the image. User can fill these details if they have the information, else later they can collect the information from the student and update the demography.
  76. 76. Fee Payment Details Fee payment details tab shows all the Fee payment made for that student. When the student is added, fee payment details tab will be empty. Student History Details We are adding the student to I Std in the example as shown in the figure.student add In the student history tab, for the columns Previous Leaving Date (Previous School), Previous School Name and Previous School TC No, Enter the Previous School details of the Student. Current School Leaving Date, Current School TCNo, Has furnished Certificate,Has Student Transferred details you can update when this particular student leaves your School. While Adding a new students you can leave these columns Blank.
  77. 77. When a student Leaves your School and Request for a Transfer Certificate, you can record the students leaving details in the Student history Tab by filling the below information. Enter the School leaving date. Enter the Student School TcNo - Tranfer Certificate number being issued to this student. Once the School has given the TC certificate to the student , click on the Has furnished Certificate,Has Student Transferred check box. Click on update. Once we update these details. The SchoolAdmin will not promote the students who have left the school, when we create a next Academic Year and Promote the Students. And the students who have marked as TC Transfered will not be visible in the Next Academic Year. Note In SchoolAdmin Lite 6.0 Edition, You will not be able generate Transfer Certificate Report as it is a Limited Edition. To Generate the Transfer Certificate you must upgrade to the Higher Version of SchoolAdmin. Contact MarvelSoft for more details. Grade History Details When you first time add students to SchoolAdmin, there will not be any entries in the Grade History Tab. Grade history gets created when we promote students to the next class in next academic year. Grade history record is system generated entry. For the Student Priya there is no Grade History entry. The reason can be -Your School (You) started using the SchoolAdmin Lite from this Academic Year or This is a newly admitted Student for the current year.
  78. 78. Grade History tab is useful to find out how the student has been promoted across academic years. If a student is studying in your institution for more than one academic year, then you will have records for every promoted academic year in the Grade history table as shown in the above figure for student Kruthi. In the example shown, Kruthi student was in UKG in 2011-2012 academic year and in 2012-13 Kruthi is in I STD.
  79. 79. 1. 2. Grade History is also helps in deleting a student record in the present academic year, when you issue TC to the student for Last Academic Year . You may get into this situation during theafter Promotions beginning of the Academic Year, where you may not have the details of who will be leaving the School before promotion and switching to next year.. Help The details given in help, helps the user to add student following a proper procedure. Searching Student details Class User can Filter Student on Selecting Class. Select the class. Click on Find button. Example : If I Std has Section A and Section B. Filtering on will help you to fetch all the students of bothClass Section A and B of Class I Std.
  80. 80. 1. 2. 3. Class - Section User can Filter Student on Selecting Class and Section . Select the class. Select Section. Click on Find button. Example : If I Std has Section A and Section B. Filtering on will help you to fetch all theClass - Section ( I Std A ) students of Section A of I Std.
  81. 81. 1. 2. 3. 4. Class - Section - Student User can Filter Student on Selecting Class , Section and Student . Select the class. Select Section. Select Student. Click on Find button. If you want to update individual record of a student. You can find the Student by name edit the student details and update the details.
  82. 82. 1. 2. Student Id User can find the student by Student Id. If User does not know which class the Student belongs to they can find student by entering the Student Id. Enter the Student Id. Click on Find button. Hence the user can get to know for which class and section the student belongs to.You can edit and update the Student details. Admission Number
  83. 83. 1. 2. 3. 1. 2. 3. User can find the student by Admission number. If User does not know which class the Student belongs to they can find student by entering the Admission Number. In Search Student By select .AdmissionNumber Enter the Admission Number . Click on Find button. Hence the user can get to know for which class and section the student belongs to.You can edit and update the Student details. Application Id User can find the student by Application number. If User does not know which class the Student belongs to they can find student by entering the Application Number. In Search Student By select .ApplicationID Enter the Application Number . Click on Find button. Hence the user can get to know for which class and section the student belongs to.You can edit and update the Student details.
  84. 84. 1. 2. 3. Student Name User can find the student by Student Name. If User does not know which class the Student belongs to they can find student by entering the IfStudent Name. the User does not know the full name of the student, they can enter the Starting Letter (Case Sensitive) and click on find. You will get the Students with the Letter or name you have entered irrespective of Class and Section. In Search Student By select .StudentName Enter the Student Name. Click on Find button. Hence the user can get to know for which class and section the student belongs to. You can edit and update the Student details.
  85. 85. 1. 2. 3. Father Name User can find the student by Father Name. If User does not know which class the Student belongs to they can find student by entering the If theName.Father User does not know the full name of the parent , they can enter the Starting Letter (Case Sensitive) and click on find. You will get the Students with the Letter or father name you have entered irrespective of Class and Section. In Search Student By select .FatherName Enter the Father Name. Click on Find button. Hence the user can get to know for which class and section the student belongs to. You can edit and update the Student details.
  86. 86. 1. 2. 3. Mobile Number User can find the student by mobile Number. If User does not know which class the Student belongs to they can find student by entering the If.Mobile Number the User does not know the full mobile number , they can enter the Starting Number and click on find. You will get the Students with the mobile number you have entered irrespective of Class and Section. In Search Student By select .MobileNo Enter the mobile number. Click on Find button. Hence the user can get to know for which class and section the student belongs to. You can edit and update the Student details.
  87. 87. 1. 2. 3. Generating Student Report Students Menu User can export the Student details in a report format. This will be useful for the School to maintain record of all Student with respect to the Class and Section. By this user can even get to know the number of students present in respective class. We have already shown how to add students, once all the students are added in a class you can export the student details. Steps to Export Student Details Select the Class and Section. Click on Find button. You will be able to see all the students present in respective class and section you have selected. Click on Export button.
  88. 88. 4. Click on OK button. 5. You will be able to view the report as shown below.
  89. 89. Edit Document MarvelSoft High School Enter School Name #384 , 19G Main, 1st Block ,Rajajinagar Student Details of the Academic Year-2012-13 Student Id Admn No Class Section Student Name DOB Gender 8 111 I Std A Arnav 7/10/2007 Boy 18 235 I Std A Aryan 7/10/2007 Boy 20 237 I Std A Kanasu 7/10/2007 Girl
  90. 90. 13 333 I Std A Keerthi 7/10/2007 Girl 15 125 I Std A Kishore 7/10/2007 Boy 1 101 I Std A Kruthi Shetty 7/31/2007 Girl 21 222 I Std A Manasa 7/10/2007 Girl 3 103 I Std A Priya Patil 7/19/2007 Girl 16 126 I Std A Ramakanth 7/10/2007 Boy 9 114 I Std A Ramya 7/10/2007 Girl 6 123 I Std A Ravish 7/17/2007 Boy The above report is restricted to display only 20 rows and 10 columns. User can get important details of all the student in School Admin Lite actual report. Defining Fee Structure About This document Downloads SchoolAdmin Lite User Guide Creating Installment / Term based Fee Structure Creating Transprtation Fee Structure Creating Monthly Fee structure Creating Annual Fee Structure with Partial Payment
  91. 91. Creating Installment / Term based Fee Structure In this example, There are two types of fees; they are Regular Fee/Management Fee and Total Fee. Student can pay fee either in Regular Fee/Management Fee in 4 installments or Total Fee (one time payment)regular Fee/Management Fee contains different fees such as Special Development Fund, tuition, computer etc., Total Fee can be paid as total installment fee or total management fee. For grades I to IV STD and V to VII STD, there is a separate fee called Special Fee (SPEC FEE). In Special Fee, there are many fees which is given in the below table. L K G/U K G I INST II INST III INST IV INST S D F 1000 0 0 0 TUITION 800 800 800 800 COMPUTER 0 0 0 0 M G T 1200 1100 1100 1100 TOTAL 3000 1900 1900 1900 I TO IV STD I INST II INST III INST IV INST S D F 1000 0 0 0 TUITION 800 800 800 800 COMPUTER 300 300 300 300 SPEC FEE 3 0 0 0 TOTAL 3100 2100 2000 200 Let us define the above fee structure in SchoolAdmin. To define the above fee structure follows the steps below: Demo School wants receipts separately for Regular Fee, Total Fee and Management Fee. As Regular Fee and Management Fee can be paid installment wise for L.K.G/U.K.G,I to IV Standard and V to VII standard. Here we consider L.K.G/U.K.G as Nursery, I to IV standard as Primary, V to VII standard as Middle School. While creating Fee Groups in SchoolAdmin we use prefixes to have unique name for fee groups to represent receipts for each installment. For L.K.G/U.K.G considering it as Nursery so we prefix it as N, For I to IV STD considering it as Primary we prefix it as P, For V to VII STD considering them as Middle school we prefix it as M. For L.K.G/U.K.G prefix for I to IV installments is N. For Regular fees that are paid in 4 installments define 4 unique fee groups as shown below in the table. For Management Fees that are paid in 4 installments define another 4 fee groups with prefix as N and suffix as M G T since we need separate receipt for management fees for NURSERY and fee groups have to be unique. Assign both regular fee installment groups and management fee installment fee groups to installment slab. FEE GROUP NAME FEE SLAB NAME N-I-INST INSTALLMENT N-II-INST INSTALLMENT
  92. 92. a. b. N-III-INST INSTALLMENT N-IV-INST INSTALLMENT Create slabs in KV Config Master. Since Demo School wants receipts for Installment fee and for Total Fee. Hence we are creating two slabs in KV Config Master. INSTALLMENT TOTAL Create Fees in Fees Master. For I to IV standard we have a special fee of Rupees 3/-So we are creating a separate fee called MEDICAL in Fees Master. For V to VII standard we have special fee of rupees 35 and in that there are different fees such as sports, med, k nidhi etc., So we create fees that is related to special fee. We need to create fees which are given in the following table: FEE NAMES S D F TUITION COMPUTER TOTAL ADMISSION FEE SPEC FEE Create Fee Groups in Fee Group Master. We need to create 30 Fee Groups as given in the below table. FEE GROUP NAME FEE SLAB NAME N-I-INST INSTALLMENT N-II-INST INSTALLMENT N-II-INST INSTALLMENT N-IV-INST INSTALLMENT P-I-INST INSTALLMENT P-II-INST INSTALLMENT P-III-INST INSTALLMENT P-IV-INST INSTALLMENT M-I-INST INSTALLMENT M-II-INST INSTALLMENT M-III-INST INSTALLMENT M-IV-INST INSTALLMENT Create Fee Amount in Fee Amount Master. We create fee amounts which is given in the below tables.
  93. 93. L K G/U K G N-I-INST N-II-INST N-III-INST N-IV-INST S D F 1000 0 0 0 TUITION 800 800 800 800 M G T 1200 1100 1100 1100 TOTAL 3000 1900 1900 1900 I to IV STD P-I-INST P-II-INST P-III-INST P-IV-INST S D F 1000 0 0 0 TUITION 800 800 800 800 SPEC FEE 3 0 0 0 COMPUTER 300 300 300 300 M G T 997 1000 900 900 TOTAL 3100 2100 2000 2000 V to VII STD M-I-INST M-II-INST M-III-INST M-IV-INST S D F 1000 0 0 0 TUITION 800 800 800 800 COMPUTER 300 300 300 300 ADMISSION FEE 5 0 0 0 SPEC FEE 35 0 0 0 M G T 960 1000 1000 900 TOTAL 3100 2100 2100 2000 Assign slabs to students in Student Slab Master. Create slabs in K V Config Master In K V Config Master, we are creating two slabs one is for Installment Fee and the other one is for Total Fee because Demo School wants receipts for Installment fee and for Total Fee.. To create Fee slab in K V Config Master. Click on master Click on K V Config
  94. 94. a. b. c. Click on symbol Select the config name as FEE_SLAB Type Config Key as 1 Type config value as INSTALLMENT Click on ADD Button Create Fee in Fees Master For I to IV standard we have a special fee of Rupees 3/-So we are creating a separate fee called MEDICAL in Fees Master. For V to VII standard we have special fee of rupees 35 and in that there are different fees such as sports, med, k nidhi etc., So we create fees that is related to special fee. Click on Fee. Click on symbol. Type S D F as FEE NAME. Click on Add Button Repeat the above steps for creating other fees given in the below table FEE NAMES S D F TUITION COMPUTER TOTAL ADMISSION FEE SPEC FEE
  95. 95. a. b. c. d. Create Fee Groups in Fee Group Master Click on fee groups Click on Add Symbol Type the fee group name as N-I-INST Alias as I-INST Check mark set fee group as ANNUAL Select installment from FEE SLAB List Click on ADD button as shown below Repeating the above steps for creating 30 fee groups. Here all the fee groups are annual fee group. Refer the below table while creating these 30 Fee Groups. N-I-INST INSTALLMENT
  96. 96. a. b. c. N-II-INST INSTALLMENT N-II-INST INSTALLMENT N-IV-INST INSTALLMENT P-I-INST INSTALLMENT P-II-INST INSTALLMENT P-III-INST INSTALLMENT P-IV-INST INSTALLMENT M-I-INST INSTALLMENT M-II-INST INSTALLMENT M-III-INST INSTALLMENT M-IV-INST INSTALLMENT Create Fee Amount in Fee Amount Master Click on fee amounts Click on Symbol Select the fee SPECIAL DEVELOPMENT FUND Select Fee Type as ANNUAL and Fee Group as N-I-INST As per the following fee amount table table for Nursery (L.K.G & U.K.G), Special Development Fund (S.D.F) Fee that we created in Fees Master and Fee Group as N-I-INST, Fee Amount is 1000.same way for Nursery (L. K.G & U.K.G) tuition fee and fee group N-I-INST is 800. Click on Add Button Repeat the above steps for creating the other fee amounts as per the following table L K G/U K G N-I-INST N-II-INST N-III-INST N-IV-INST
  97. 97. S D F 1000 0 0 0 TUITION 800 800 800 800 M G T 1200 1100 1100 1100 TOTAL 3000 1900 1900 1900 I to IV STD P-I-INST P-II-INST P-III-INST P-IV-INST S D F 1000 0 0 0 TUITION 800 800 800 800 SPEC FEE 3 0 0 0 COMPUTER 300 300 300 300 M G T 997 1000 900 900 TOTAL 3100 2100 2000 2000 V to VII STD M-I-INST M-II-INST M-III-INST M-IV-INST S D F 1000 0 0 0 TUITION 800 800 800 800 COMPUTER 300 300 300 300 ADMISSION FEE 5 0 0 0 SPEC FEE 35 0 0 0 M G T 960 1000 1000 900 TOTAL 3100 2100 2100 2000 Assign slabs to students in Student Slabs Master Follow the below steps to assign a slab for a student: Click on Students Information Menu. Click on Student Slabs. Select a student Aiyyappa K.B who is in grade L.K.G and section A. Assign Fee Slab as INSTALLMENT in the Fee Slab column. Click on Update button.
  98. 98. When you go to Fee Payment in Admin Master and select the same student, you can see that Fee Group list will have fee groups that are assigned to grade (L.K.G and U.K.G). When you click on the Fee Group. Fee Amount will be updated in the Fee Amount Table as per fee structure.
  99. 99. Creating Transprtation Fee Structure MarvelSoft SchoolAdmin provides easier way of defining Schools Transport Fee Structure. Each School has its own Transport Fee Structure. Transport Fee can be paid monthly. Demo School Transport Fee Structure Demo School Transport Fee Structure has bus stop and amount is assigned to each bus stop. We need to assign amounts to students coming from these bus stops. This Transport Fee is paid monthly. Below table shows ten Bus Stop and their amounts. Bus Stop Amount O’ Grady Whitefield 1,150.00 Hoody 5,50.00 Deepa Hospital 7,50.00 Thugakarapalya 5,50.00 Golconda Chimney 1,150 Ferns City 1,250.00 R.H.B Colony 7,50.00 A. Narayanapura 1,150.00 Ayyappa Nagar 5,50.00 ITI Gate 1,150.00 To define the above fee structure, follow the below steps: 1. Create Transport Slabs in KV Config Master. 2. Create Bus Fee in Fee Master. 3. Create Bus Fee Groups in Fee Group Master. 4. Create Fee Amounts in Fee Amount Master. Step 1: Create Transport Slab in K V Config Master.
  100. 100. In this example we are creating 10 Transport Slabs using their Bus Stop Names as given in the below table., Bus Stop Names O’ Grady Whitefield Hoody Deepa Hospital Thugakarapalya Golconda Chimney Ferns City R.H.B Colony A. Narayanapura Ayyappa Nagar ITI Gate Follow the below steps to create a Transport slab in KV Config Master. Go to Masters Click on KV Config Once you click on KV Config the Config Master will open
  101. 101. Click on button to Add Transport Slab. Select Config Name* TRANSPORT_SLAB Enter Config Key 1 Enter Config Value O’ GRAY WHITE FIELD,it is bus stop name. Click on Add button to Save the Transport_slab. Note: Repeat the above steps for creating other 9 transport slabs by adding values which is given in the below table. Config Key Config Value 2 Hoody 3 Deepa Hospital 4 Thugakarapalya 5 Golconda Chimney 6 Ferns City 7 R.H.B Colony 8 A. Narayanapura 9 Ayyappa Nagar 10 ITI Gate Step 2: Creating Bus Fee name. Go to Masters Click on Fees
  102. 102. Once you Click on Fees the Fee,the Add/Edit Fee details will open. Enter Fee Name* BUS FEE Enter Fee Description Enter Fee Account No 2 Click Add Button to Save. Step 3: Creating Bus Fee Groups in Fee Group Master. Go to to Masters Click on Fee Groups
  103. 103. Once click on the Fee Groups Add Edit Fee Group Window Will open. Enter Fee Group Name*(Bus Stop name) 'O’ GRADY WHITEFIELD Enter Alias Name Bus fee. Check Monthly and enter number of months 12 Set Transport Fee Slab O’ GRADY WHITEFIELD
  104. 104. Click on Add button to Save the Transport fee Group. Note: Repeat the above steps for creating other 9 other Fee Group by giving their Bus Stop Name as their Fee group Name and by selecting corresponding Transport Fee Slab that we created in KV Config Master. If you give Alias as Route Name, while generating receipts in fee payment and fee reports. It will display the value given in the Alias field. When Transport Fee is collected monthly wise then need to specify the no of months transport fee is collected. Please specify no of months transport fee is collected in No Months field. Example: If you are collecting transport fee for 10 months, then you need specify the NO. Month’s as 10. Step 4: Creating Fee Amount for the fee Bus fee and fee group 'O'Grady whitefield. Go to Masters Click on Fee Amount
  105. 105. Once you Click on Fee Amount the Fee Amount Master will open Click On to add fee amount. Select Fee as BUS FEE. Select Fee Type as Monthly Fee. Select the Fee Group 'O' GRADE WHITEFIELD. Enter the Amount RS 1150 According to the above Transport Fee Structure Table, for pick up point O’ Grady Whitefield, fee amount is 1,150/- this amount should apply to all grades. Hence check mark all grades.No need to check any months because transport fee amount for all the months is same amount i e RS 1150. Click on Add button to save the Fee Amount. Repeat the same step for all Fee Groups (all bus stops) to assign Fee Amounts
  106. 106. Note :While assigning the fee amount for all fee groups(bus stops) use the only one fee name BUS FEE Step 5: Assign transport Slab to Student. Go to Student information Click on Student Slabs Once you Click on Student Slabs the Student Slab Master will open. Select Class,Section Click on Find button,all the student records will displayed of particular class and section. In the Transport Fee Slab column set the transport fee slab(bus stop) for each student and those who are not using bus leave blank(select). for example in this screen shot Poornima LJ not using bus and Praveen Prabhu is using the bus,coming from 'O' GRADE WHITEFIELD bus stop. Click update to save the transport slabs assigned to students. Repeat the same steps for all the classes. Step 6:Collecting Transport fee and Generating Receipts Go to Admin Master,Click on Fee Payment menu
  107. 107. Once you click on the Fee Payment menu the fee payment window will open. Select Class,Section and Student Select Fee Group as 'O' GRADE WHITEFIELD Select month APRIL . Click on Pay fee you will get the message Fee payment made successfully.
  108. 108. Click on Print to Print receipt
  109. 109. Click on Close button to close the receipt. if the student Paying more than one month check more than one months at a time. and you can observe APRIL month is inactive means already paid.
  110. 110. Click on Print to print the receipt.
  111. 111. Click on Close button to Close the Receipt. Creating Monthly Fee structure Create Fee Name Step 1: Go to Masters Click on Fee Create FEE name Called Tuition
  112. 112. Step 2: Click on Fees,the Fee Master will open. Step 3:Click on button, the Add/Edit Fee details window will open. Enter Fee Name* TUITION FEE, Enter Fee Description Enter Account Number, It is the Fee Account no which is used to maintain Monthly Fee.
  113. 113. Step 4: Click Add Button to save the Fee Name Tuition fee Added Successfully will display and tuition fee record is created Step 5: Update and Delete Fee Name At the right side of the each fee records we can find the Edit and Delete icons. Click Edit button to edit Fee record. Click on update button to save the changes. Click on Delete button to Delete the record.
  114. 114. Click on Yes to Delete the Fee record and Cancel to Cancel the deletion. Note: Don't Edit Fee Name after assigning fee amount to this Fee. Create Monthly Fee Group Step 1: Go to Master Click on Fee Group to Create Monthly Fee Group Step 2: Click on Fee Groups the Fee Group Master will open.
  115. 115. Step 3:Click on ADD button the Add/Edit window will open. Enter the Fee Group Name* MONTHLY FEE Enter Alias Name Tuition Fee,It is receipt name print on the receipt. Set the Fee Group Type Monthly and enter the No of Months 12
  116. 116. Step 4:Click Add button to save the Fee Group name. Step 5: Update and Delete the Fee Group records. At the right side of the each fee group records we can find the Edit and Delete icons. Click Edit button to Edit the Fee Group
  117. 117. After update the record click on update to save the changes. Click on Delete button to delete the Fee Group the delete conformation window will open. Click Yes button to delete the button and Cancel button to Cancel deletion. Note:Don't update fee group information after Fee Amount assigned to fee group. Assign Fee Amount to Fee Group
  118. 118. Step 1: Go to Master Click on Fee Amount to Create Fee Amounts Step 2: Click on Fee Amount, the Fee Amount Master will Open. Step 3:Click on Add button to open Add/ Edit Fee Amount Details. Select Fee TUITION FEE from fee list,select Fee Type as MONTHLY,Select Fee Group MONTHLY,Enter fee Amount Select class which are applicable to this Amount, In this case class L K G and U K G students will pay Rs 600 every month in the name of TUITION FEE
  119. 119. Step 4:Click Add button to save the fee amount. Repeat the same step for all the classes. Here there is one more option Month,this is used in case fee amount is not equal for all months. If no months are selected it means the amount is equal for all the months.Amount is different for different months for example Amount for April month 700 and Amount for May month is 800 we need to create separate fee amount for both months.For April Month,select fee,fee group,enter amount 600,select month APRIL then select class L K G and U K G.Click add button to save fee amount. Repeat the same steps for May month also. Repeat the same steps for all the Months and Classes. Step 5: Edit and Delete fee amount records.

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